V225--Pre-Solicitation VA Sierra Nevada Health Care System Air Ambulance Services
ID: 36C26126Q0041Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF261-NETWORK CONTRACT OFFICE 21 (36C261)MATHER, CA, 95655, USA

NAICS

Ambulance Services (621910)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: AMBULANCE (V225)

Original Source

https://sam.gov/workspace/contract/opp/6fe0dbdcdc4d496293e58c9d1281ba1b/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for Air Ambulance Services, including ground transportation, for the VA Sierra Nevada Health Care System. The procurement aims to establish an Indefinite Delivery Indefinite Quantity (IDIQ) contract that will provide emergent and non-emergent fixed-wing or rotary-wing transportation for eligible Veterans within a 300-nautical-mile radius, with provisions for additional mileage as necessary. This service is critical for ensuring timely medical transportation for Veterans, adhering to FAA, DOT, OSHA, and CAMTS/NAAMTA accreditation standards. Interested parties should note that the solicitation response due date has been extended to December 9, 2025, with a maximum contract value of $3,200,000.00 and a guaranteed minimum award of $2,500.00. For further inquiries, contact Timothy A. Smith at Timothy.Smith9de3@va.gov.

    Point(s) of Contact
    Tim SmithContract Specialist
    (916) 923-4517
    Timothy.smith9de3@va.gov
    Files
    Title
    Posted
    36C26126Q0041 0001.docx
    The Department of Veterans Affairs (VA) Network Contracting Office (NCO) 21 has issued an amendment (0001) to solicitation 36C26126Q0041, extending the offer receipt date to November 24, 2025, and revising the Performance Work Statement (PWS). This amendment addresses various questions and provides clarifications regarding air ambulance services, including ground transportation. Key points include the confirmation of NAICS Code 621910 for ambulance services, the application of the $3,200,000 contract ceiling to the entire contract term, and the contractor's responsibility for ground transportation costs. The PWS outlines requirements for response times, authorization procedures, payment terms (including the mandatory use of Tungsten Network for invoicing with HCFA 1500 forms), and rates, with deductions for late pickups. It also details qualifications for contractors, drivers/pilots, aircraft, and flight crews, emphasizing compliance with federal and state regulations, as well as CAMTS or NAAMTA accreditation. The document also includes a Quality Assurance Surveillance Plan (QASP) to monitor contractor performance.
    36C26126Q0041 0002.docx
    This amendment (0002) extends the solicitation response due date for RFP 36C26126Q0041 to December 9, 2025, at 15:00 PST. It also updates the period of performance to begin on the date of award, outlining five potential ordering periods, each lasting one year. For example, if awarded on December 19, 2025, the first ordering period would run from December 19, 2025, to December 18, 2026, and so on. All other terms and conditions of the solicitation remain unchanged. The amendment was issued by the Department of Veterans Affairs, Network Contracting Office (NCO) 21.
    36C26126Q0041_1.docx
    The Department of Veterans Affairs Network Contracting Office 21 (NCO 21) has issued a pre-solicitation notice for a Request for Quote (RFQ) for Air Ambulance Services for the VA Sierra Nevada Health Care System. The solicitation, number 36C26126Q0041, is expected to be posted on SAM.GOV around November 13, 2025. Quotes are tentatively due on December 5, 2025. Tim Smith, a Contract Specialist, is the point of contact for inquiries regarding this pre-solicitation notice, and can be reached at Timothy.smith9de3@va.gov.
    36C26126Q0041.docx
    This government solicitation, 36C26126Q0041, issued by the Department of Veterans Affairs, seeks proposals for Air Ambulance Services, including ground transportation, for the VA Sierra Nevada Health Care System (VASNHCS). The contract will be an Indefinite Delivery Indefinite Quantity (IDIQ) with a five-year period of performance from January 31, 2026, to January 30, 2031, consisting of five one-year ordering periods. The services involve emergent/non-emergent fixed-wing or rotary-wing transportation for eligible Veterans within a 300-nautical-mile radius, with provisions for mileage beyond this limit. Key requirements include compliance with FAA, DOT, OSHA, and CAMTS/NAAMTA accreditation standards, specific response times for scheduled and unscheduled pickups, and detailed invoicing procedures. The guaranteed minimum award is $2,500.00, with a maximum aggregate value of $3,200,000.00. Offerors must adhere to strict submission instructions, and all questions are due by November 21, 2025. The document outlines comprehensive performance work statements, contract clauses, solicitation provisions, and a Quality Assurance Surveillance Plan (QASP) covering patient safety, medical services, equipment maintenance, and response times.
    Attachment 1 WD 2015-5595 Storey - Washoe County.pdf
    The document outlines a comprehensive plan for infrastructure upgrades and maintenance across various government facilities, focusing on mechanical, electrical, and plumbing systems. Key sections address detailed requirements for system installations, inspections, and recurring services, including fire suppression, HVAC, and power distribution. The file emphasizes adherence to specific codes, standards, and operational guidelines, highlighting the importance of preventative maintenance and scheduled inspections. It also includes provisions for emergency services, security, and environmental controls. The document details administrative procedures, personnel qualifications, and safety protocols necessary for successful project execution and facility management, ensuring compliance and operational efficiency.
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