The 137th Special Operations Wing at Will Rogers Air National Guard is soliciting proposals for Event Coordination Services for the "OKC ZOO After Dark" event scheduled for September 5, 2025, from 5:30 PM to 9:30 PM CDT. The selected contractor will manage the event, ensuring all logistical needs are met, including venue rental, vendor coordination, catering, and compliance with safety regulations. The contractor must handle all costs until government payment is finalized at the event's conclusion. Bids for the contract, categorized as a Firm Fixed Price and exclusively set aside for small businesses, are due by July 8, 2025. The award will follow the Lowest Price Technically Acceptable evaluation method. The event anticipates around 2,000 attendees, including vendors and resource providers, with various amenities required to ensure an engaging experience. Additionally, a comprehensive risk and safety assessment must be conducted leading up to the event, including required security measures with law enforcement presence. Compliance with federal regulations and procurement policies is mandated throughout the process. The document outlines specific responsibilities for the contractor, emphasizing effective communication with the government representatives during the event planning and execution.

The Performance Work Statement (PWS) outlines requirements for a non-personal services contract to coordinate a Preservation of the Force & Family (POTFF) event for the 137th Special Operation Wing of the Oklahoma Air National Guard. Scheduled for September 5, 2025, at the Oklahoma City Zoo, the event will host approximately 2,000 attendees, necessitating the rental of the zoo, provision of food and beverage services, and adequate parking. The contractor must deliver necessary personnel, equipment, and supplies while adhering to standards established in the PWS. Key objectives include ensuring vendor spaces, meal provisions, and safety assessments, with minimum security provisions of two law enforcement officers. Catering will provide a limited menu, with pre-paid vouchers for adults and children. Additional requirements encompass access to zoo attractions and accommodations for families with sensory needs. The selected contractor will maintain ongoing communication with the Contracting Officer Representative throughout the planning and execution of the event, ensuring any necessary adjustments are approved before implementation. This comprehensive approach reflects the government's aim to support SOF personnel and their families through structured community and wellness initiatives.

The document presents the Wage Determination No. 2015-5315, issued by the U.S. Department of Labor, specifically under the Service Contract Act. Its purpose is to outline minimum wage rates and fringe benefits that federal contractors must adhere to when employing workers in designated Oklahoma counties. The determination specifies that for contracts awarded after January 30, 2022, a minimum wage of at least $17.75 per hour must be paid to eligible employees, while contracts awarded between January 1, 2015, and January 29, 2022, require a minimum of $13.30 per hour. Additionally, it details the occupations, wage rates, and fringe benefits associated with them, ensuring compliance with federal orders regarding wage standards and employee protections. Fringe benefits include health and welfare, vacation, and holidays, while specific classifications of workers may qualify for higher wages under different executive orders. The document also outlines procedures for classifying and compensating unlisted job types, emphasizing the importance of contractor compliance with the Service Contract Act. Overall, it guides federal contracts in maintaining fair labor standards and protecting worker rights in accordance with federal regulations.