Hygrometer Calibration; Q & A as of 11-14-25 Attached
ID: N3904026Q4230Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE NAVYPORTSMOUTH NAVAL SHIPYARD GFPORTSMOUTH, NH, 03801-5000, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (J066)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/d75ac7e2891d450aba0102b8a5273129/view
Timeline
    Description

    The Department of Defense, through the Portsmouth Naval Shipyard, is soliciting quotes for the calibration and potential repair of twenty-three MVP 100 Hygrometers under solicitation N3904026Q4230. The procurement requires vendors to provide firm-fixed pricing for scheduled maintenance, fully burdened labor rates for unscheduled repairs, and a fixed percentage markup for parts, with services to be performed at the vendor's location from December 17, 2025, to December 16, 2026. These hygrometers are critical for precise environmental measurements and must meet stringent certification standards, including ANSI/NCSL Z540.1 and ISO 17025. Interested vendors must submit their proposals by November 21, 2025, at 9 AM EST, and should contact Courtney Edwards at courtney.j.edwards5.civ@us.navy.mil or 207-438-6564 for further information.

    Point(s) of Contact
    Courtney Edwards
    (207) 438-6564
    courtney.j.edwards5.civ@us.navy.mil
    Files
    Title
    Posted
    Attachment 1 GFPN3904026Q4230_1.pdf
    This GFP Attachment details a solicitation (N3904026Q4230) for the MVP1000 Hygrometer evaluation, calibration, and repair program. The attachment lists 23 MVP1000F Dew-Point Hygrometers, each valued at $18,617.92, for a total of $428,212.16. These items are serially managed, classified for 'Test' property usage, and are to be returned after use. Each hygrometer is uniquely identified by a USN and serial number. The document specifies that these are not upgradable and are to be used
    Attachment 2 Work Request Template.pdf
    The “WORK REQUEST UNSCHEDULED REPAIR AUTHORIZATION REQUEST” form is a critical document for federal, state, and local government entities to authorize unscheduled repairs and services from contractors. It ensures transparency, accountability, and compliance with contractual agreements. The form requires a detailed description of the repair, including affected equipment and observed issues. It meticulously breaks down costs into sections for OEM parts, non-OEM parts, contractor markup on materials, and labor. For parts, contractors must provide proof of cost and justify fair and reasonable pricing, with additional requirements for non-OEM parts such as cost comparisons and detailed specifications. Markup rates must align with contract-approved rates. Labor costs are itemized by estimated hours and agreed-upon rates. The document outlines a stringent approval process involving the Project Manager (PM), Contracting Officer's Representative (COR), and Contracting Officer (KO) before work can commence, ensuring that all costs, rates, and scopes of work are verified and approved, and that sufficient funds are available.
    Attachment 3 N3904026Q4230 OP SEC.pdf
    N3904026Q4230 Combined Synopsis Solicitation_UPDATED.pdf
    The Portsmouth Naval Shipyard has issued a combined synopsis/solicitation (N3904026Q4230) requesting quotes for the calibration and repair of twenty-three (23) MVP 100 Hygrometers. This Request For Quotation (RFQ) is open to full and open competition, with a NAICS code of 811210 (Electronic and Precision Equipment Repair and Maintenance) and a size standard of $34 million. The response deadline is November 21, 2025, at 9 AM EST. Services, including any necessary repairs, will be performed at the vendor's location with a period of performance from December 17, 2025, to December 16, 2026. The Statement of Work outlines strict requirements for certification/accreditation (e.g., ANSI/NCSL Z540.1, ISO 17025) and mandates detailed calibration reports with measurement data and uncertainties. Proposals must include firm-fixed pricing for scheduled maintenance, fully burdened labor rates for unscheduled repairs, and a fixed percentage markup for parts. Vendors must be registered in SAM.gov.
    N3904026Q4230 Combined Synopsis Solicitation.pdf
    The Portsmouth Naval Shipyard seeks proposals for the calibration and potential repair of twenty-three MVP 100 Hygrometers. This Request for Quotation (RFQ) is open for full competition under NAICS code 811210 with a $34 million size standard. The period of performance is from December 17, 2025, to December 16, 2026, with services performed at the vendor's location. Offers, due by November 19, 2025, must be emailed and include firm-fixed pricing for scheduled maintenance, fully burdened labor rates for unscheduled/emergency repairs, a fixed percentage markup for parts, and a property management plan. Vendors must be registered in SAM.gov. Award will be based on the lowest price technically acceptable offer, with scheduled preventative maintenance pricing being the sole factor for award evaluation.
    N3904026Q4230 Q and A as of 11.14.25.pdf
    The document is a Q&A log for Solicitation N3904026Q4230, concerning Hygrometer Calibration. It addresses vendor questions regarding spec sheets, test points, previous calibration certificates, and equipment documentation. The responses consistently refer vendors to the Statement of Work (SOW) for details on specifications, accuracy, and test points, while indicating that proprietary information like past certificates and data sheets will not be provided. A site visit will not be arranged. This log clarifies what information is available to potential bidders and what remains confidential or is detailed within the SOW for this government RFP.
    Lifecycle
    Title
    Type
    Hygrometer Calibration
    Currently viewing
    Solicitation
    Hygrometer Calibration
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