V212--FY26 NYH Ambulette (Base+2)

The Department of Veterans Affairs (VA) has issued Presolicitation Notice 36C24226Q0009 for FY26 NYH Ambulette services, operating on a base plus two-year contract. This solicitation, set aside for Small Business Administration (SBA) vendors, falls under Product Service Code V212 and NAICS Code 485991. The place of performance is the New York Harbor VA Medical Center, Manhattan Campus, 423 East 23rd Street, New York, NY 10010, USA. The solicitation is expected to be posted around August 26, 2025, with responses due by September 25, 2025, at 2:00 PM Eastern Time. Lisa Harris is the point of contact for this opportunity.

The Department of Veterans Affairs, New York Harbor Healthcare System (VA NYHHS), is seeking proposals for Indefinite-Delivery Requirements-type Contracts for ambulette and wheelchair transport services for eligible Veteran patients. The contract, identified by solicitation number 36C24226Q0009, covers a 12-month base period with four 12-month options, starting October 1, 2025. Services include one-way trips, mileage beyond specified thresholds, wait time, and tolls, with specific rates for Manhattan and Brooklyn. The NAICS code is 485991 (Special Needs Transportation). Key requirements include 24/7 service, stringent driver qualifications (background checks, first aid, CPR, valid licenses), vehicle maintenance and equipment standards, patient privacy (HIPAA compliance and Business Associate Agreement), and a Contractor Quality Control Program to ensure a 99% satisfaction rate. Invoices are to be submitted monthly through Tungsten Network. The contract emphasizes patient safety, professional conduct, and adherence to federal, state, and local regulations.

This document outlines a solicitation amendment for ambulette transportation services for the Department of Veterans Affairs New York Harbor Healthcare System (VA NYHHS). The amendment corrects a typographical error regarding the period of performance, specifying it as 12 months from the award date with two 12-month option periods. The RFP details comprehensive requirements for ambulette and wheelchair transport, including service locations (Manhattan, Brooklyn, St. Albans, Harlem, Staten Island), operational hours (24/7, 365 days), and vehicle/personnel qualifications. Key provisions cover rates, mileage, wait times, passenger handling, driver certifications (First Aid, CPR, background checks), contractor conduct, order placement via VetRide or VA-Approved Transportation Software, and strict adherence to patient privacy (HIPAA) and infection control standards. The contract mandates a Quality Control Program and outlines performance standards and surveillance methods to ensure a 99% satisfaction rate.

This amendment addresses questions from potential bidders for RFQ 36C24226Q0009, an existing requirement for ambulette transportation services for the Department of Veterans Affairs in Canandaigua, NY. The solicitation closing date remains September 25, 2025, at 14:00 EDT. Key details include: tolls paid based on usage, an average of 85-100 calls daily, one patient per ride (unless approved), no specific vehicle count required but capacity for four simultaneous transports, one-way trips with additional mileage, and New York State driver's license requirements. DOT and insurance requirements are mandatory. Contractors must use the VetRide Vendor Portal or VA-Approved Transportation Software for trip monitoring and billing. Payment turnaround is about one week, with no upfront funds. Documentation and data reporting through VetRide are essential. Past vendors met expectations, and top priorities are timely pickups/drop-offs, constant communication, customer service, and patient safety. Patient satisfaction is measured by timeliness and complaints. Performance reviews are quarterly and annually, with potential for contract renewal (base plus two option years). Penalties exist for poor performance, including possible contract termination.