EUR ATHENS-DT-Diplomatic Mail Logistic Services
ID: 19GR1025Q0006Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFAMERICAN EMBASSY ATHENSWASHINGTON, DC, 20520, USA

NAICS

Process, Physical Distribution, and Logistics Consulting Services (541614)

PSC

SUPPORT- ADMINISTRATIVE: MAILING/DISTRIBUTION (R604)

Original Source

https://sam.gov/opp/81dbc4a507fb435fb02034e6fbd6037b/view
Timeline
    Description

    The U.S. Department of State, through the American Embassy in Athens, is seeking proposals for Diplomatic Mail Logistic Services, as outlined in solicitation number 19GR1025Q0006. The contract aims to provide comprehensive logistics for incoming and outgoing diplomatic mail, including handling, storage, and customs clearance, while adhering to strict security protocols due to the sensitive nature of the materials involved. This fixed-price, indefinite quantity/indefinite delivery contract will initially be valid for one year, with the possibility of four additional renewal years, emphasizing the need for reliable and efficient mail delivery services. Interested contractors must submit their proposals electronically by January 3, 2025, and are required to have a permanent business presence in Greece, with all necessary registrations in the System for Award Management (SAM). For further inquiries, potential bidders can contact Dresden A. Kalin or Anneza Moustaka at athprocurement@state.gov.

    Point(s) of Contact
    Dresden A. Kalin
    athprocurement@state.gov
    Anneza Moustaka
    AthProcurement@state.gov
    Files
    Title
    Posted
    19GR1025Q0006.pdf
    The U.S. Embassy in Athens has issued a Request for Proposal (RFP) for transportation services of incoming and outgoing diplomatic mail. The solicitation number is 19GR1025Q0006, with a proposal deadline of January 3, 2025. Interested contractors must submit their proposals electronically, completing all required sections, including pricing schedules and required certifications. A key component of the contract involves providing logistical support which includes handling, storage, and customs clearance for shipments. The contract is a fixed-price, indefinite quantity/indefinite delivery contract, initially valid for one year with four optional renewal years. Contractors must adhere to strict guidelines regarding the handling of diplomatic mail, which contains sensitive materials necessitating robust security and customs compliance. The contract stipulates the obligation of the contractor to ensure timely pick-up and delivery schedules while maintaining high service quality and security protocols. Regular performance monitoring will occur via a Quality Assurance and Surveillance Plan. Overall, this RFP reflects the U.S. Government's need for reliable diplomatic mail logistics to ensure secure and efficient mail delivery to and from the Embassy in Athens.
    PrA-PreSolicitation SAM Notice.pdf
    The U.S. Embassy in Athens, Greece, is initiating a Pre-Solicitation Notice with solicitation number 19GR10-25-Q-0006 for Diplomatic Mail Logistic Services. The goal is to find a contractor based in Greece, with all necessary licenses and permits, to support the mailing and distribution needs of the embassy. This contract will be structured as a firm fixed price indefinite quantity/indefinite delivery type arrangement, anticipated to last for one base year with the potential for four additional one-year options. Submissions must comply with SAM registration requirements and adhere to specific electronic submission protocols. The deadline for responses has not yet been set, but interested parties may monitor the opportunity on the SAM.gov website. The project is not related to the Recovery and Reinvestment Act and is classified under NAICS code 541614. Proposals can be submitted electronically but must not exceed 70 MB, with restrictions on file formats. Additionally, it is specified that vendors can opt to join or leave the interested vendor list but cannot view it. The contract's archive date is December 31, 2024, indicating a structured approach to bid collection and evaluation as part of government procurement processes.
    QA 19GR1025Q0006.pdf
    The document is a Request for Quotation (RFQ) numbered 19GR1025Q0006, issued by the U.S. Embassy in Athens, Greece, for Diplomatic Mail Logistic Services. It addresses a specific query regarding subcontracting the transportation of diplomatic pouches, noting that subcontractors must secure all necessary clearances from the Department of State. The RFQ emphasizes that the contract will only be awarded to a company registered in the System for Award Management (SAM) with a longstanding business presence and a permanent address in Greece. This stipulation highlights the preference for local engagement in fulfilling government logistics needs. Overall, the RFQ outlines the eligibility requirements and clarifications pertinent to potential bidders, fostering compliance with government procurement regulations.
    Lifecycle
    Title
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    EUR ATHENS-DT-Diplomatic Mail Logistic Services
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    EUR ATHENS-DT-Diplomatic Mail Logistic Services
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