Digital Email Subscription
ID: NOF-2025-001Type: Sources Sought
AwardedAug 1, 2025
Award #:86615122A00007
Overview

Buyer

HOUSING AND URBAN DEVELOPMENT, DEPARTMENT OFHOUSING AND URBAN DEVELOPMENT, DEPARTMENT OFCPO : IT OPERATIONS SUPPORT DIVISION; NOFWashington, DC, 20410, USA

NAICS

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (518210)

PSC

IT AND TELECOM - BUSINESS APPLICATION/APPLICATION DEVELOPMENT SUPPORT SERVICES (LABOR) (DA01)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/opp/156fffa2b1934651b11f412812b41fcd/view
Timeline
    Description

    The U.S. Department of Housing and Urban Development (HUD) is seeking contractor support for a digital email subscription service aimed at enhancing communication with stakeholders. The procurement involves providing services such as HTML link integration on state websites, managing user profiles, and facilitating email distribution to a subscriber base of up to 50,000 users, with an annual capacity of sending 600,000 messages. This initiative is critical for HUD's outreach and engagement efforts, ensuring uninterrupted service delivery as the current contract expires in June 2026. Interested vendors must submit their organizational information and capability statements by August 4, 2025, with an estimated project value of approximately $683,268. For further inquiries, potential contractors can contact Xochitl G. Diaz at xochitl.g.diaz@HUD.gov or Dwayne Gist at dwayne.e.gist@hud.gov.

    Files
    Title
    Posted
    Final Sources Sought Digital Email Subscription.pdf
    The Department of Housing and Urban Development (HUD) seeks contractor support for digital email subscription services, conducting market research to identify potential vendors. The focus is on providing services such as HTML link integration on state websites, managing user profiles, and sending emails to subscribers, with a capacity of up to 50,000 users and sending up to 600,000 messages annually. Potential contractors must submit their organizational information and capability statements by August 4, 2025. The intended project value is approximately $683,268, with performance expected on the contractor's site. The existing contract, effective since 2015, is due to expire in June 2026, necessitating new vendor selection to ensure uninterrupted service delivery. Metrics for success include the timely submission and execution of program plans and subscription services, with strict adherence to quality standards. The outcome of this market research may lead to a small business set-aside or full competition for award contracts, thus expanding opportunities within the procurement process.
    PWS Digital Email Subscriptions Draft.pdf
    The U.S. Department of Housing and Urban Development (HUD) seeks contractor support for a digital email subscription system aimed at promoting communications with stakeholders. This Performance Work Statement (PWS) outlines the requirements for providing subscription services, including managing user profiles and facilitating social media integration. The contract is set for a 12-month base period with additional call order options. Key deliverables involve drafting and finalizing a Program Management Plan, creating a Contractor's website for hosting, and ensuring effective email distribution with full customization and analytics capabilities. The contractor is expected to maintain Quality Control and Assurance plans, ensuring that all services meet defined performance standards with zero deviations. The proposal must adhere to federal regulations, especially concerning IT accessibility standards, and must be tailored based on HUD’s Project Management framework. The document emphasizes the non-personal nature of services, requiring contractors to manage their personnel independently while adhering to HUD's oversight. This initiative supports HUD’s objective of enhancing outreach and engagement through a robust digital communication platform.
    Lifecycle
    Title
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    Sole Source Justification
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    Digital Email Subscription
    Sources Sought
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