Intent to Award Sole Source - IEEE
Type: Special Notice
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA2396 USAF AIR FORCE MATERIEL COMMAND AFRL PZL AFRL PZLEWRIGHT PATTERSON AFB, OH, 45433-7541, USA

NAICS

Libraries and Archives (519210)

PSC

NEWSPAPERS AND PERIODICALS (7630)

Original Source

https://sam.gov/opp/2266e03c5ce74a7bb1eebed068397bc6/view
Timeline
    Description

    The Department of Defense, specifically the United States Air Force, intends to award a sole source contract to the Institute of Electrical and Electronics Engineers (IEEE) for access to the IEEE Xplore database. This procurement aims to secure a Firm-Fixed-Price Purchase order that will provide essential academic resources in electrical and electronics engineering, computer science, and related fields for the Air Force Research Laboratory and the Air Force Institute of Technology. The contract is scheduled for issuance around September 30, 2024, with a performance period from January 1, 2025, to December 31, 2025, and options for four additional years. Interested parties may submit capability statements by October 12, 2024, to Anne Mitchell at anne.mitchell.1@us.af.mil, and Jessica Vetter at jessica.vetter.1@us.af.mil, with responses limited to 10 pages.

    Point(s) of Contact
    Anne Mitchell
    anne.mitchell.1@us.af.mil
    Files
    Title
    Posted
    IASS 24-25 Draft.docx
    The United States Air Force plans to award a sole source contract to IEEE for access to the IEEE Xplore database under FAR 13.106-1(b)(1)(i). The intended purchase order, valued as a Firm-Fixed-Price, is scheduled for issuance around September 30, 2024, with access from January 1, 2025, to December 31, 2025, and options for four additional years. The IEEE Xplore database is essential for the Air Force Research Laboratory and the Air Force Institute of Technology, providing significant academic resources in electrical and electronics engineering, computer science, and associated fields. The contract will require that the product meets specific criteria such as full-text access, a user-friendly search interface, and compliance with COUNTER standards for usage data. Although this is a sole-source acquisition, the Government invites capabilities statements from other sources within five days of this notice, which may influence the decision to proceed with competitive procurement. Potential respondents must provide specific company information, including business size and socioeconomic status, with a limitation of 10 pages for submissions. Responses are due by October 12, 2024. This notice underscores the Air Force's intent while allowing market input, emphasizing transparency in the procurement process.
    JA_Redacted.pdf
    The document outlines the procedures and justification for using a sole source approach in procurement for certain commercial items as defined by federal guidelines. It emphasizes the circumstances under which a sole source procurement is permissible, including instances where a specific brand or vendor is deemed uniquely qualified to meet the agency's needs, thus bypassing the competitive bidding process. This is critical for ensuring efficiency in contracting while adhering to regulations. The justification requires clear documentation and must be supported by evidence that confirms the select vendor’s uniqueness in their offerings. The guidelines stress compliance with federal regulations to uphold transparency and accountability in public spending. Overall, the purpose of this document is to facilitate a streamlined procurement process while maintaining adherence to legal requirements in the context of RFPs and grants at various government levels.
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    Intent to Award Sole Source - IEEE
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