Sources Sought - Medical Physicist Services for the Cheyenne River Health Center, Eagle Butte, SD
ID: IHS1519229Type: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEGREAT PLAINS AREA INDIAN HEALTH SVCABERDEEN, SD, 57401, USA

NAICS

Other Scientific and Technical Consulting Services (541690)

PSC

EQUIPMENT AND MATERIALS TESTING- COMMUNICATION, DETECTION, AND COHERENT RADIATION EQUIPMENT (H258)

Set Aside

Indian Small Business Economic Enterprise (ISBEE) Set-Aside (specific to Department of Interior and Indian Health Services) (ISBEE)

Original Source

https://sam.gov/workspace/contract/opp/41e5978ba88d4df1bd6fc2d4251b5bc6/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking qualified vendors to provide Medical Physicist Services for the Cheyenne River Health Center located in Eagle Butte, South Dakota. The primary objective of this procurement is to ensure compliance with radiation protection standards through the provision of services by a Qualified Medical Physicist, who will oversee equipment inspections, acceptance testing, and radiation safety protocols. This opportunity is particularly significant as it aims to enhance the quality of healthcare services provided to the local community, ensuring that medical imaging equipment meets established safety and operational standards. Interested parties must submit their capability statements via email to Jordyn Brown by December 18, 2025, at 1:00 PM Mountain Time, referencing Sources Sought Number IHS1519229, and must also self-certify as an Indian Economic Enterprise under the Buy Indian Act.

    Point(s) of Contact
    Jordyn Brown
    (605) 964-1566
    jordyn.brown@ihs.gov
    Files
    Title
    Posted
    IEE Representation Form - IHS1519229.pdf
    The Indian Health Service (IHS) requires offerors to self-certify as an “Indian Economic Enterprise” (IEE) under the Buy Indian Act (25 U.S.C. 47) for solicitations, sources sought, and RFIs. This certification must be valid at the time of offer, contract award, and throughout the contract performance period. Contractors must immediately notify the Contracting Officer if they no longer meet IEE eligibility. Documentation of eligibility may be required for set-aside or sole-source contracts. Successful offerors must also be registered with the System for Award Management (SAM). Submitting false information is punishable under 18 U.S.C. 1001, and false claims during performance are subject to penalties under 31 U.S.C. 3729-3731 and 18 U.S.C. 287. The form includes a representation for the offeror to indicate whether they meet the IEE definition with “Indian Ownership,” requiring signatures from the 51% owner and details about the tribal entity and business.
    PWS - Medical Physicist.pdf
    This Statement of Work outlines a non-personal services contract for medical physics services at the Cheyenne River Health Center. The contract, valid for one year, requires a Qualified Medical Physicist to perform annual imaging equipment inspections, acceptance testing for new equipment, and post-repair inspections within 72 hours. Services include compliance with radiation protection standards, CT protocol reviews, and assuming Radiation Safety Officer duties. The contractor must provide all necessary equipment and personnel, and submit invoices bi-weekly via the Invoice Processing Platform (IPP). Specific inspections for Radiographic, Fluoroscopic, Digital Radiography, CT, and Ultrasound equipment are detailed, ensuring compliance with ACR, AAPM, and MQSA standards. The document also specifies requirements for radiation dosimeter services and outlines the authority of the Contracting Officer.
    Similar Opportunities
    Mobil MRI Services Extended at Cheyenne River Health Center
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking to modify and extend the current contract for Mobil MRI Services at the Cheyenne River Health Center in Eagle Butte, South Dakota. This extension is intended to cover an additional month of service, ensuring continued access to essential radiology services for the local community. The provision of these medical services is critical for the health and well-being of the population served by the health center. Interested parties can reach out to Danielle Chasing Hawk at danielle.chasinghawk@ihs.gov or by phone at 605/964-0605 for further details regarding this opportunity.
    Firm fixed price, non-personal, commercial medical service purchase order for Radiology Interpretive Services for the Fort Thompson Health Care Center-Indian Health Service, Fort Thompson, South Dakota.
    Buyer not available
    The Department of Health and Human Services, through the Indian Health Service, is seeking proposals for a firm-fixed-price, non-personal commercial medical service purchase order for Radiology Interpretive Services at the Fort Thompson Health Care Center in South Dakota. The contract, which is a 100% Indian Small Business Economic Enterprise (ISBEE) Set-Aside, includes a base year plus four option years, requiring all-inclusive unit pricing for approximately 300 X-ray and 30 Ultrasound interpretive readings per month. This procurement is vital for ensuring quality radiological services within the healthcare center, and proposals are due by December 15, 2025, at 5:00 PM CST, with evaluations based on the Lowest Price Technically Acceptable (LPTA) methodology. Interested contractors should direct inquiries to William Kohl at william.kohl@ihs.gov or call 605-742-3686, and must submit questions by December 1, 2025.
    Sources Sought: IEE SMAART Medical Systems Inc PACS service and support
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking qualified Indian Economic Enterprises (IEE) to provide service and support for the SMAART© Medical Systems Inc Picture Archiving and Communications System (PACS) across multiple healthcare facilities in the Great Plains Area. The primary objective is to ensure connectivity to the PACS data center, including software updates and the provision of cloud-based image sharing capabilities, while maintaining compatibility with existing SMAART© systems. This procurement is critical for enhancing the efficiency and functionality of healthcare services provided to Indian Health Service facilities, with a firm fixed price purchase order anticipated for a base period starting January 1, 2026, and extending through multiple option years. Interested parties must submit their capability statements by December 5, 2025, to Erin Doering at Erin.Doering@ihs.gov, and must self-certify their status as an Indian Firm under the Buy Indian Act.
    Extend Phlebotomist Services at Cheyenne River Health Center
    Buyer not available
    The Department of Health and Human Services, through the Indian Health Service, is seeking to extend the current contract for Phlebotomist Services at the Cheyenne River Health Center located in Eagle Butte, South Dakota. The extension is intended to continue providing essential medical services until April 3, 2023, ensuring that the health center can maintain its operations and support the healthcare needs of the local community. Phlebotomist services are critical for conducting blood draws and laboratory tests, which are vital for patient diagnosis and treatment. Interested parties can reach out to Danielle Chasing Hawk at danielle.chasinghawk@ihs.gov or by phone at 605/964-0605 for further details regarding this opportunity.
    LSJ, Pharmacist Services, CRHC, Eagle Butte, SD
    Buyer not available
    The Department of Health and Human Services, through the Indian Health Service, is seeking to extend the current contract for pharmacist services at the Cheyenne River Health Center located in Eagle Butte, South Dakota. This procurement aims to ensure the continued provision of essential pharmaceutical care to the local community, which is critical for maintaining health standards and supporting patient care initiatives. Interested vendors can reach out to the primary contact, Danielle Chasing Hawk, at danielle.chasinghawk@ihs.gov or by phone at 605/964-0605 for further details regarding the contract extension. The secondary contact for inquiries is Kolbi Haskell, available at Kolbi.Haskell@ihs.gov or 605/964-1565.
    LSJ-RN Services, CRHC
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified vendors to provide temporary Registered Nurse (RN) services for the Cheyenne River Health Center in Eagle Butte, South Dakota. This procurement involves a follow-on delivery order for nursing services, which will be required for a duration of 90 days to support the health center's operational needs. The provision of nursing services is critical to ensuring the delivery of healthcare to the local population, particularly in underserved areas. Interested parties can reach out to Danielle Chasing Hawk at danielle.chasinghawk@ihs.gov or by phone at 605-964-0605 for further details regarding this opportunity.
    JOFOC - Hospitalist, CRHC
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified providers to deliver temporary hospitalist services at the Cheyenne River Health Center in Eagle Butte, South Dakota. This urgent contract, awarded for a duration of 60 days, aims to address immediate healthcare needs within the community, emphasizing the critical role of internal medicine in supporting patient care. Interested parties can reach out to Danielle Chasing Hawk at danielle.chasinghawk@ihs.gov or by phone at 605-964-0605 for further details regarding the procurement process. The contract is vital for maintaining healthcare services in the region, and all inquiries should be directed promptly to ensure timely engagement.
    LSJ - Rapid Temps, 60days RN Service, CRHC
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service's Great Plains Area, is seeking to award a federal contract for nursing services at the Cheyenne River Health Center in Eagle Butte, South Dakota. This urgent procurement aims to secure nursing services for a duration of 60 days to address immediate healthcare needs within the community. The services are critical for maintaining healthcare delivery and ensuring patient care continuity in the region. Interested vendors can reach out to Danielle Chasing Hawk at danielle.chasinghawk@ihs.gov or by phone at 605-964-0605 for further details regarding this opportunity.
    LSJ-Nursing Services
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking to extend an existing contract for nursing services at the Cheyenne River Health Center located in Eagle Butte, South Dakota. The procurement involves a 60-day extension for registered nurse (RN) services to ensure continued healthcare support for the local community. These nursing services are critical for maintaining the health and well-being of the population served by the health center. Interested parties can reach out to Danielle Chasing Hawk at danielle.chasinghawk@ihs.gov or by phone at 605-964-0605 for further details regarding this opportunity.
    Toner Cartridges
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking qualified vendors to provide various toner cartridges for the Rosebud IHS Hospital located in Rosebud, South Dakota. This procurement is part of a Sources Sought Notice (IHS-SS-26-1521396) aimed at gathering information to identify Indian Small Businesses Economic Enterprises (ISBEE), Indian Economic Enterprises (IEE), or other small businesses that can fulfill this requirement, with the potential for a set-aside acquisition. The anticipated NAICS code for this procurement is 325992, and the contract will be a firm fixed-price purchase order, requiring delivery within 60 days from the award date. Interested parties must submit their capability statements via email to Jarrod Cole at jarrod.cole@ihs.gov by December 09, 2025, at 11:00 a.m. Central Time, ensuring the Sources Sought Number is included in the subject line.