Remanufacture of Electro-Mechanical Actuator
ID: FA811826R0008Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA8118 AFSC PZABBTINKER AFB, OK, 73145-3303, USA

NAICS

Other Aircraft Parts and Auxiliary Equipment Manufacturing (336413)

PSC

MISCELLANEOUS AIRCRAFT ACCESSORIES AND COMPONENTS (1680)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/f28e3f4f63734736a20ead811f371d77/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is seeking proposals for the remanufacture of Electro-Mechanical Actuators under a two-year Firm Fixed Price Indefinite Delivery Indefinite Quantity (IDIQ) contract. The primary objective is to restore the actuators, identified by NSN 1680-01-267-9557RK, to a like-new condition through a comprehensive process that includes disassembly, cleaning, inspection, maintenance, re-assembly, testing, and finishing, adhering to military standards and quality control measures. This procurement is critical for maintaining operational readiness and ensuring the reliability of aircraft systems. Interested vendors should note that the solicitation anticipates a sole-source award to Whippany Actuation Systems LLC, but other vendors may submit Source Approval Request (SAR) packages. For further inquiries, potential bidders can contact Nonika Allen at nonika.allen.1@us.af.mil or Morgan Mcgarity at morgan.mcgarity@us.af.mil.

    Point(s) of Contact
    Nonika Allen
    nonika.allen.1@us.af.mil
    Morgan Mcgarity
    morgan.mcgarity@us.af.mil
    Files
    Title
    Posted
    Appendix A Statement of Work.pdf
    The document outlines the Statement of Work (SOW) for the remanufacture of an Electro-Mechanical Actuator (PR Number: FD2030-25-02293) for the Department of the Air Force. The SOW details general information, pre-award and initial production evaluation requirements, reporting, quality control, special tools/test equipment, parts control, and technical order maintenance. It also addresses safety, item unique identification, and surge capabilities for increased demand. The core work involves disassembly, cleaning, inspection, maintenance, re-assembly, testing, and finishing to return the end item (NSN 1680-01-267-9557RK, Part R16115) to a like-new condition, adhering to specified technical orders and OEM specifications. Key aspects include strict adherence to quality programs, managing obsolescence and diminishing manufacturing sources through approved alternative sourcing or reverse engineering, and compliance with supply chain risk management (SCRM) requirements covering continuity of operations, foreign influence, and cybersecurity. The document emphasizes the contractor's responsibility for furnishing all necessary materials and equipment, with no Government Furnished Equipment (GFE) provided, and outlines specific procedures for various requests like condemnation, component removal, and over-and-above work.
    Commercial Asset Visibility Air Force Reporting.docx
    The Commercial Asset Visibility Air Force (CAV AF) system is the primary record for government-owned assets at contractor repair facilities, including those in Inventory Control Points. Contractors must ensure daily, accurate asset reporting within one business day of maintenance actions, using current user guides. Key responsibilities include assigning two CAV AF reporters, submitting digitally signed DD Form 2875s within 10 days of contract award, and completing initial and annual DoD CyberAwareness Challenge training. Contractors must also maintain accurate accountability of Government Furnished Property (GFP) in their systems, prohibit 'Induction-at-Risk,' and follow disposition instructions for contract closure within specified timeframes. Nuclear Weapon Related Materiel (NWRM) requires serial number tracking and adherence to AFI 20-110. The document details specific transactional reporting for 'Not-on-Contract' items, proper use of DD Form 1348-1A for shipments, and protocols for system downtime. Non-compliance with reporting accuracy and timeliness can lead to Program Management Reviews.
    Contract Data Requirements List.pdf
    DI-MGMT-80441D Government Property Inventory.pdf
    DI-MGMT-80441D, titled "Government Property (GP) Inventory Report," is a Data Item Description (DID) that mandates contractors to periodically submit an inventory of government property in their possession to the Department of Defense (DoD) Service or Agency. This includes both Government Furnished Property (GFP) and Contractor Acquired Property (CAP), extending to subcontractors. Applicable to all contracts involving GP, this DID outlines the required electronic .xls or .xlsx format and specific content, superseding DI-MGMT-80441C. The report must include detailed fields such as Contract Number, Asset Identification Numbers, Item Description, Manufacturer details, National Stock Number, Quantity, Unit Cost, Unique Item Identifier (if applicable), Asset Location, Type and Classification of Government Property, Date of Last Physical Inventory, and Federal Condition Code. This ensures comprehensive tracking and accountability of government assets.
    DI-MGMT-80503 Report of Shipping and Packaging.pdf
    DI-MGMT-80969 Production Surge Plan.pdf
    DI-MGMT-81838 CAV-AF Reporting.pdf
    DI-MGMT-81838 outlines the Commercial Asset Visibility (CAV) Reporting requirements, a web-based system for tracking government-owned reparable assets at contractor repair facilities. Its primary purpose is to provide an inventory management system for these assets within commercial repair cycles. The document specifies that CAV system transactions are processed via the World Wide Web, with input formats defined in the Contract Statement of Work. Contractors are required to report various transactions, status code changes, and report types, including asset receipts, inductions, items awaiting parts, completions, shipments, and items beyond economic repair. Additionally, the DID lists numerous reports and forms that contractors must be able to print or perform, such as Item Action Reports, Repair History Reports, and the ability to add and delete carriers. This DID ensures standardized reporting for efficient management of government assets under repair.
    DI-PSSS-81995A Contract Depot Maint. Production.pdf
    The DI-PSSS-81995A, titled "CONTRACT DEPOT MAINTENANCE (CDM) MONTHLY PRODUCTION REPORT," is a data item description (DID) that outlines the format, content, and intended use for a monthly report on depot-level maintenance contracts. This report provides the Government with crucial information, including monthly production figures, asset status and accountability at contractor facilities, performance against schedule, anticipated production for the upcoming month, and a summary of unresolved issues. Applicable to any depot level maintenance contract, this DID supersedes DI-PSSS-81995. The report is divided into two main parts: Part I details administrative and item-specific information, such as contractor and government points of contact, contract numbers, item identification, quantities on contract, and various asset statuses (received, on hand, inducted, awaiting parts, produced, serviceables, condemned, and shipped). Part II, the Production Summary, is required only if the previous forecast was not met, the current forecast deviates from the contract schedule, or production problems are anticipated. The DID ensures standardized reporting for effective oversight of contract depot maintenance operations.
    DI-SESS-80776B Technical Data Package.pdf
    DI-SESS-80776B defines the requirements for a Technical Data Package (TDP), an essential document for federal government RFPs, grants, and state/local RFPs. A TDP provides a comprehensive technical description of an item, supporting its acquisition, production, inspection, engineering, and logistics. It outlines design, configuration, performance, and procedures, encompassing models, drawings, specifications, standards, and software documentation. This DID supersedes DI-SESS-80776A and references MIL-STD-31000B for format and content. Key elements of a TDP include conceptual, developmental, product, and commercial engineering design data, along with specifications, software documentation, special inspection equipment, tooling, packaging instructions, and quality assurance provisions. The document emphasizes documenting unique processes, performance ratings, dimensional data, critical manufacturing processes, and quality assurance requirements to ensure effective item performance and compliance.
    FA811826R0008.pdf
    This government Request for Proposal (RFP) FA8118-26-R-0008, issued by the Department of the Air Force, outlines a two-year Firm Fixed Price Indefinite Delivery Indefinite Quantity (IDIQ) contract for the remanufacture of electro-mechanical actuators (NSN: 1680-01-267-9557). The solicitation anticipates a sole-source award to Whippany Actuations Systems LLC, but also includes qualification requirements for other interested vendors to submit Source Approval Request (SAR) packages. The contract includes provisions for "Over and Above Work" to be negotiated, and mandates specific data reporting, packaging, and marking in accordance with military standards like MIL-STD-130 and MIL-STD-129. Financial obligations are contingent on the availability of appropriated funds. The RFP also details various clauses related to inspection, acceptance, deliveries, contract administration, and compliance with federal acquisition regulations, including those concerning cybersecurity (NIST SP 800-171), unique item identification (IUID), and prohibitions on certain foreign-made equipment.
    Government Furnished Property Listing.pdf
    Item Description.pdf
    Item Unique Identification (IUID) Checklist.pdf
    Packaging Requirement.pdf
    Repair Remanufacture Qualification Requirements.pdf
    The Department of the Air Force's 848th Supply Chain Management Group has issued a memorandum establishing Repair/Remanufacture Qualification Requirements (RQR-848) for a significant number of items. This memorandum serves as a critical placeholder within the Purchase Request Process System (PRPS) for Qualification Requirement (QR) activities related to National Item Identification Numbers (NIINs) or Purchase Instrument Line Items (PILIs). It replaces the typical Justification for Qualification Requirements/Qualification Requirements (JQR/QR) document, as the RQR-848 master documents are not tied to individual items. The QR, which expires in June 20, was synopsized on March 2, 20, and the synopsis includes the Justification for Qualification Requirements (JQR), RQR-848, and the Master Item List.
    Transportation Data.pdf
    Lifecycle
    Title
    Type
    Remanufacture of Electro-Mechanical Actuator
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