The Department of Veterans Affairs issued a Special Notice, 36C24225Q0887, indicating its intent to award a sole-source, firm-fixed-price contract to Award Equipment Company. This contract is for the procurement of Vulcan RFG-A Convector Covers for the Veterans Health Administration Western New York Healthcare System. The performance period is set from August 18, 2025, to September 18, 2025. This notice, under NAICS code 332322 and PSC 5335, is solely an intent to award and not a request for quotes. The point of contact for this notice is Corey Swinton, a Contracting Officer at the Department of Veterans Affairs.

This government solicitation, 36C24225Q0887, issued by the Department of Veterans Affairs, outlines the requirements for a firm-fixed-price contract to procure 50 radiator covers for the Buffalo VA Medical Center. The period of performance is from August 18, 2025, to September 18, 2025. The radiator covers must be 40 inches wide by 26 inches high, painted bright white on both sides, and meet detailed specifications, including custom hole locations. A prototype is required for approval if custom manufactured. The contract includes standard Federal Acquisition Regulation (FAR) clauses covering inspection, payment, termination, and compliance with various federal laws and executive orders. Invoices are due 30 days after delivery and must be submitted electronically via the VA’s Electronic Invoice Presentment and Payment System. The document specifies delivery to the Buffalo VA Medical Center and includes clauses on packing for domestic shipment, administrative contracting officers, and other contractual terms.

The Buffalo VA Medical Center is seeking proposals for a firm fixed-price contract to procure radiator covers for the Veterans Health Administration. The project period is from August 18, 2025, to September 18, 2025. Vendors are required to supply fifty (50) custom-manufactured or commercially available radiator covers, measuring forty (40) inches wide and twenty-six (26) inches high, with a specified design and bright white paint finish. A prototype must first be approved by the Contracting Officer Representative (COR) before full production. Quality assurance measures are in place, allowing government inspection of materials, with replacements needed for any unacceptable items within a specified timeframe. Vendors are also expected to provide a one-year warranty on the products. Deliveries must occur within 120 days post-order receipt. This notice, classified as a Sources Sought Notice, seeks engagement from potential suppliers who can meet the stated specifications and deliverables. The ultimate goal is to enhance care facilities within the Western New York Healthcare System for veterans.

This document outlines the Department of Veterans Affairs (VA) acquisition planning and market research for radiator covers (Acquisition ID#: 36C242-25-AP-3560). The procurement, valued at $27,500.00, is for a new requirement and will be a Firm Fixed Price contract. Market research included searching FPDS, GSA, SBA DSB, and VetCert databases. A sources sought notice was posted on Sam Portal, but no responses were received. The findings indicate that the item will be manufactured in the U.S. The contracting officer recommends a sole-source award to Award Equipment Company, citing a lack of multiple small business responses to the sources sought and outdated contract information in FPDS.