Polycom Video Teleconferencing Equipment
ID: N0018924RR058Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE NAVYNAVSUP FLT LOG CTR NORFOLKNORFOLK, VA, 23511-3392, USA

NAICS

Audio and Video Equipment Manufacturing (334310)

PSC

VIDEO RECORDING AND REPRODUCING EQUIPMENT (5836)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/fef35979076f425b979ccbac05234860/view
Timeline
    Description

    The Department of Defense, through the Naval Supply Systems Command Fleet Logistics Center Norfolk, is soliciting quotes for the procurement of Polycom Video Teleconferencing equipment, specifically the Poly G7500 4K video codec systems and associated components. The requirement includes JITC approved, TAA compliant base units, cameras, remotes, receivers, and microphone arrays intended for secure environments at the U.S. Naval War College in Newport, Rhode Island. This acquisition is critical for enhancing video conferencing capabilities within government entities, ensuring compatibility with existing infrastructure, and maintaining operational efficiency. Interested small businesses must submit their quotes by September 12, 2024, at 5:00 PM EST, and can direct inquiries to Kaitlin O'Brien at kaitlin.n.obrien.civ@us.navy.mil.

    Point(s) of Contact
    Kaitlin O'Brien
    kaitlin.n.obrien.civ@us.navy.mil
    Files
    Title
    Posted
    Exception to Fair Opportunity BELOW SAT_Redacted.pdf
    The document outlines a justification for an exception to the fair opportunity process concerning a contract for video teleconferencing equipment at the Naval War College (NWC) in Newport, RI. The contracting activity is managed by the NAVSUP Fleet Logistics Center Norfolk. The NWC specifically requires Polycom video teleconferencing systems for secure environments, citing the existing infrastructure that includes proprietary programming and user interfaces that are uniquely compatible with Polycom products. The acquisition is categorized as a firm-fixed-price contract, necessitating delivery within 30 days of contract award. The justification references the statutory authority of 10 U.S.C. 3406(c)(5), allowing for this exclusive procurement due to the unique features of the Polycom systems, which would involve significant costs and time for redesign and retraining should an alternative be considered. A market research statement is included, but details on research conducted were not provided in the file.
    Part Numbers - Amendment 0001.xlsx
    The document outlines specifications and requirements for the maintenance and procurement of various Polycom hardware, primarily focused on the Poly G7500 UHD 4K video codec and associated components. Key items include the G7500 unit, microphone array, standalone camera, and HDMI capture card, including details such as power specifications and compatible cables. A maintenance contract for one year is required for the Poly G7500, ensuring continued service support. The document suggests the purpose aligns with federal or state RFP processes, likely aimed at enhancing video conferencing capabilities within government entities. It emphasizes the need for compatibility among components and the procurement of necessary accessories, streamlining legislative or administrative functions that depend on such technology. Overall, this file is part of the broader initiative to modernize audiovisual equipment and improve operational efficiency for government-related video communication needs.
    RFQ N0018924RR058.pdf
    This document outlines a government solicitation for the procurement of Poly G7500 4K video codec systems via a Request for Quotation (RFQ) under solicitation number N0018924RR058, issued by NAVSUP FLC Norfolk. The deadline for offer submissions is September 10, 2024. The contract is set to be a Firm-Fixed-Price (FFP) arrangement, focusing on the delivery of various Polycom products, including codecs, remote controls, and microphone arrays, with specific quantities and FOB destination details provided. The document includes instructions for offerors, emphasizing compliance with all solicitation requirements, specific quote content, and the prohibition of certain telecommunication equipment under the John S. McCain National Defense Authorization Act. It highlights evaluation criteria including technical specifications, price, and delivery schedule, while also listing relevant clauses and regulations that govern the solicitation. The primary goal is to ensure that the government obtains high-quality video conferencing equipment while adhering to federal procurement regulations and supporting small business participation. Overall, it emphasizes the importance of clear communication, compliance, and evaluation processes in government contracting.
    RFQ N0018924RR058 Amendment 0001.pdf
    The document is an amendment to a federal solicitation, updating multiple item specifications and extending the submission deadline for offers. The amendment modifies specific part numbers and descriptions related to various video and audio equipment from Polycom, including changes to required items and the increase in quantity from three to four for selected items. The due date for offers has been extended to September 12, 2024, at 5:00 PM EST. Additionally, there have been changes to the delivery schedule and acceptance procedures, indicating that inspection and acceptance will now occur at the destination rather than at N/A. The document outlines these modifications by Contract Line Item Numbers (CLIN), detailing descriptions, quantities, and manufacturer part numbers for each item. This amendment emphasizes the importance of adhering to updated specifications and deadlines for contractors participating in the solicitation, ensuring compliance with federal procurement regulations. Overall, the document reflects the routine administrative updates typical in government contracting procedures.
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