The U.S. Department of State is preparing to solicit proposals for gardening services at the U.S. Embassy in Copenhagen, Denmark, which includes the Marine House, Chief of Mission Residence, and Deputy Chief of Mission’s Residence. The contract will cover a base year with four optional one-year extensions, contingent upon government approval, and requires vendors to possess the necessary licenses and permits to operate in Denmark, including compliance with local tax regulations. This opportunity is significant as it supports the maintenance of embassy grounds, ensuring a welcoming environment for diplomatic activities. Interested contractors must register in the System for Award Management (SAM) and are encouraged to submit their quotations electronically, adhering to the specified guidelines, with further details to be provided during a pre-quotation conference. For inquiries, contact Kevin M. Phillips or Ulrika Madsen at CopenhagenContracts@state.gov.

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Denmark will launch the solicitation on the SAM.gov website when it is available.

The solicitation is for gardening services at the U.S. Embassy, Marine House (MSGQ), Chief of Mission Residence (CMR) and Deputy Chief of Mission’s Residence (DCR).

The anticipated performance period is for a base year, with four one-year option periods, if exercised by the Government. All responsible sources may submit a quotation, which will be considered.

Please pay attention to a crucial requirement outlined in the DOSAR 652.242-73.  This requirement mandates that all vendors possess the necessary licenses and permits to conduct business in Denmark. It is essential to ensure compliance with all Danish regulations and legalities to operate successfully in the country.  Specifically, the Danish Tax authorities expect businesses to obtain a CVR number and fulfill tax obligations.  You should review local laws before submitting a quotation.

The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.

The Government is planning a pre-quotation conference and the date for this conference will be in the solicitation.
 

All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)

Electronic Submission/Responses:

This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed (30 MB), if it does then you might have to send more than one email.

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