Health Insurance for Locally Employed Staff, U.S. Consulate General Willemstad, Curacao
ID: 19GE5025R0010Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFACQUISITIONS - RPSO FRANKFURTWASHINGTON, DC, 20520, USA

NAICS

Direct Health and Medical Insurance Carriers (524114)

PSC

SOCIAL- GOVERNMENT HEALTH INSURANCE PROGRAMS (G007)

Original Source

https://sam.gov/opp/7d99ab25bce8441f97836712c26ef982/view
Timeline
    Description

    The U.S. Department of State, through the Regional Procurement Support Office in Frankfurt, is soliciting proposals for health insurance services for Locally Employed Staff (LE Staff) at the U.S. Consulate General in Willemstad, Curacao. The procurement aims to provide comprehensive health insurance coverage, including hospitalization, emergency services, outpatient care, and prescription drugs, ensuring adequate healthcare provisions for embassy staff and their dependents. Proposals must be submitted electronically by February 17, 2025, with a virtual Pre-Proposal conference scheduled for January 27, 2025, requiring prior registration. Interested offerors should direct inquiries to Ms. Ielyzaveta Ishchenko at IshchenkoIM@state.gov, and ensure compliance with all submission guidelines, including active SAM registration.

    Point(s) of Contact
    Ielyzaveta Ishchenko
    IshchenkoIM@state.gov
    Files
    Title
    Posted
    Attachment 1 Pricing.xlsx
    The document pertains to a solicitation for health insurance coverage for locally employed staff under Solicitation No. 19GE5025R0010. It outlines a price proposal structure across multiple years—specifically a base year and four option years—detailing different coverage types: Employee Only, Employee Plus One, and Family Coverage. For each coverage type, it specifies quantities per month, ranging from 2 to 15 employees, across a total of five contract line item numbers (CLINs) for each year. The structure follows a sequential pattern for each year, indicating the same coverage types and quantities. It notes that the number of employees is an estimate based on the current situation. The document lacks specific cost estimates, indicated by placeholder amounts of 0.00, affirming that detailed pricing will follow based on proposed rates. Overall, the purpose is to procure a health insurance plan for staff, reflecting an important aspect of employee welfare in government operations. This aligns with the context of government requests for proposals (RFPs) for essential services aimed at ensuring well-being and compliance with employment regulations.
    Attachment 2 Past Performance.docx
    The document serves as a contract information sheet for offerors responding to government RFPs. It requires details on a minimum of three to a maximum of five prior contracts, emphasizing experience and past performance relevant to the project covered in the solicitation. Key fields include the offeror's name, contract title, contact locations, contract numbers, and project owner's information for performance evaluation. Offerors must indicate their role, whether as a prime contractor or joint venture partner, specifying the percentage of work completed in a joint venture. A critical section involves providing a detailed description of past contracts, highlighting services similar to the current solicitation to demonstrate relevancy. This structured approach aids evaluators in assessing qualifications and experience, thereby determining an offeror's suitability for the contract opportunity.
    Attachment 3 Form W-14.pdf
    The government file outlines the roles and guidelines associated with federal and state RFPs and grants aimed at enhancing local community services. It emphasizes the importance of equitable allocation of funds for various public projects, targeting sectors such as education, healthcare, and infrastructure. The document details the application process, eligibility criteria, and evaluation metrics utilized to assess proposals. Moreover, it stresses compliance with federal regulations to ensure transparency and accountability in the disbursement of financial resources. Collaboration among local entities and stakeholders is encouraged to foster innovative solutions that align with community needs. The overarching aim is to improve public welfare through strategic investment and responsible management of grants. This summary encapsulates the essence of the comprehensive framework governing the issuance and management of government financial assistance initiatives.
    Exhibit A Employee Statistics.pdf
    The document presents employee statistics as of July 10, 2024, focused on various demographics within a workforce. It includes three main sections: employee distribution by gender within specific age ranges, spouse demographics by gender and age, and dependent children statistics by gender and age groups. The employee statistics show a total of 22 employees, evenly split by gender, with the highest concentrations in the 35-45 age range for females (6) and a slight majority of males in the 46-55 and above categories. Spouses exhibit a similar distribution, with 4 females and 3 males at corresponding age ranges. In terms of dependents, there are 17 children, predominantly male (12) in the 0-10 age group, with a slight female majority (4) among those aged 11-18. This document's purpose is likely to support federal RFPs or grant applications by providing a demographic analysis relevant for assessing workforce diversity and family support systems, which can be critical in funding decisions and program eligibility evaluations at federal and local levels.
    Pre-Solicitation Notice 19GE5025R0010.pdf
    The US Consulate General in Frankfurt has issued a pre-solicitation notice for a Request for Proposal (RFP) concerning health insurance for locally employed staff at the U.S. Consulate General in Willemstad, Curacao. This RFP aims to establish an Indefinite Delivery Indefinite Quantity (IDIQ) contract, set to include one Base year plus four Option years, throughout calendar year 2025. The solicitation is expected to be released in December 2023 and will be accessible exclusively in English via www.sam.gov under the solicitation number 19GE5025R0010. Compliance with U.S. federal procurement laws will govern the solicitation and contract award. To be eligible, offerors must register in the US System for Award Management (SAM) database, with registration details available on SAM’s website or through the Federal Service Desk. The responsible Contract Specialist for this initiative is Ms. Ielyzaveta Ishchenko, who can be contacted via email for further inquiries. This notice underscores the U.S. Government's ongoing procurement efforts to provide necessary services to its overseas personnel while adhering to regulatory frameworks.
    RFP_19GE5025R0010.pdf
    The document outlines a solicitation for health insurance services for Locally Employed Staff (LE Staff) and their dependents at the U.S. Embassy in Willemstad, Curacao, under solicitation number 19GE5025R0010. The contract type is fixed-price, with annual pricing adjustments based on claims experience. Key components of the insurance coverage include hospitalization, emergency services, outpatient care, prescription drugs, and various specialized medical treatments, each with specified coverage levels. The contractor is required to provide comprehensive benefits and adhere to established quality assurance standards, including timely claims processing and regular report submissions. The document also specifies contractor responsibilities, eligibility criteria for LE Staff, and includes administrative requirements such as maintaining confidentiality of personal information and compliance with local laws. Overall, this contract aims to ensure adequate healthcare provisions for embassy staff, aligning with U.S. government procurement practices.
    RFP_Cover letter_25R0010.pdf
    The U.S. Consulate General's Regional Procurement Support Office in Frankfurt is soliciting proposals for Locally Employed Staff Health Insurance for the U.S. Consulate in Willemstad, Curacao. Proposals must be submitted electronically by February 17, 2025, and will be accepted only in Microsoft Word, PDF, or specific Excel formats, with a maximum email size of 50MB. A virtual Pre-Proposal conference will take place on January 27, 2025, requiring prior registration by January 26, 2025. Interested parties must contact the contracting officer, Ms. Ielyzaveta Ishchenko, for queries and clarifications before January 31, 2025. Important compliance matters include having an active SAM registration and submitting all requested forms and documents as outlined in the solicitation. Late submissions will not be accepted, and the Contracting Officer may reject proposals that significantly deviate from the instructions or choose to award the contract based on initial offers. The communication and award documents will be conducted in English, emphasizing thorough understanding and adherence to the proposal guidelines.
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