Refrigerant Recovery System
ID: FA466124Q0099Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4661 7 CONS CDDYESS AFB, TX, 79607-1581, USA

NAICS

Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing (333415)

PSC

REFRIGERATION AND AIR CONDITIONING COMPONENTS (4130)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/236776fb5612481daf97782cec8aa958/view
Timeline
    Description

    The U.S. Air Force has issued a combined synopsis and solicitation (CS/S) to procure a specialized refrigerant recovery system for use at Dyess AFB in Texas. This CS/S seeks a high-efficiency system capable of recovering high-pressure refrigerants used in maintaining aerospace ground equipment. The primary component required is an air-cooled condenser with a 1200 cfm capacity and a 120-gallon tank, designed to handle refrigerants such as R134a and R410A.

    Along with the condenser, the contract includes provisions for scales, tools, and a portable purge unit, all conforming to ASME standards. The Air Force emphasizes the importance of timely delivery, with a submission deadline of three weeks from the release of the solicitation and a required delivery window of 60 days after the contract is awarded.

    Interested parties should be aware that the solicitation incorporates various mandatory clauses spanning from subcontracting restrictions to sustainability initiatives. These clauses cover a wide range of topics and aim to ensure compliance with statutes, executive orders, and DoD-specific requirements for item identification and tracking.

    This procurement is set aside exclusively for small businesses, and offerors are evaluated based on their ability to meet the technical requirements, delivery timelines, and price. Quotes for the firm-fixed price contract are due by 9:00 a.m. on July 29th and should include all costs, taxes, and warranties.

    For clarification or further information, interested parties may contact Christi Murphy or Taylor Norris at the provided email addresses.

    Files
    Title
    Posted
    3. 1. COMBO Refrigerant Recovery System (Amend 2).rtf
    3. Attachment 1 - Salient Characteristics.docx
    3. Attachment 4. Questions Document.docx
    4. 1. COMBO Refrigerant Recovery System (Amend 3).docx
    The U.S. Air Force seeks quotes for a firm-fixed price contract to supply two high-capacity air-cooled condensers with attachments, a tank scale, and a refrigerant purge unit. These condensers, with a 1200 cfm capacity and 120-gallon tank, must adhere to specific technical requirements. The unit must have push/pull and vapor rates capability, along with specified connection types and pressure switches. Two different types of adapters and hoses are also needed. Additionally, a portable refrigerant purge unit is required, with a discharge efficiency within a certain range. Offerors are expected to certify their quotes and provide descriptive data validating their proposed items' adherence to the specified characteristics. The delivery deadline is 60 days after contract award, and pricing should include all costs, taxes, and warranties. Quotes are due by 9:00 a.m. on July 29th. The evaluation process will consider technical merit, delivery, and price to determine the best value for the Air Force.
    4. Attachment 1 - Salient Characteristics.docx
    The government seeks a high-capacity refrigerant reclaimer unit and related equipment. The primary component is an air-cooled condenser with specified performance capabilities and attachments, including a 120-gallon tank, designed for handling high-pressure refrigerants such as R134a and R410A. The package should include tools and a portable purge unit. All equipment must conform to ASME standards. Additionally, scales for refrigerant tanks and a portable purge unit are part of the procurement, aiming for precise refrigerant management. The contract appears to be focused on the refrigeration industry, with specific requirements outlined for the equipment and tools required. The response deadline is critical, with submissions due in three weeks.
    4. Attachment 4. Questions Document.docx
    The primary objective of this procurement is to source a refrigerant recovery unit that meets specific power and phase requirements. The agency seeks a unit that can be configured for either 1-phase (PH), 2PH, or 3PH, and accepts both 2HP and 3HP variants. It's emphasized that only delivery is required, with no installation needed. The shipping destination is provided as Dyess AFB in Texas. The document implies a sense of urgency, indicating that suppliers must be able to deliver a suitable unit to this location, confirming the specifications and addressing any discrepancies between the desired and available configurations. The information provided is concise, indicating a straightforward procurement process focused on acquiring this specialized equipment with the required functionalities.
    Attachment 1 - Salient Characteristics.docx
    Attachment 2 - FA466124Q0099 FAR Provisions and Clauses.docx
    The procurement seeks to acquire various goods and services through multiple contracts, with a focus on unique item identification and valuation. The goal is to implement a system for item tracking and management. Contractors will be required to provide unique identifiers for delivered items, subassemblies, and components with specified cost thresholds, using machine-readable data matrices. This clause aims to ensure item traceability and streamline government acquisition processes. Offerors will be evaluated based on price, technical merit, and delivery terms for commercial products and services. Several clauses govern contract terms, including approval processes, definition of terms, contract financing, and payment methods, with a emphasis on electronic submission of payment requests through the Wide Area WorkFlow (WAWF) system. The solicitation also incorporates confidentiality agreements and representations, small business participation, and compliance with ethical and environmental standards. Key dates and evaluation criteria are not explicitly mentioned within the provided text, indicating that they may be detailed in a separate document. The procurement appears to be structured to encourage competition while ensuring compliance with specific DoD requirements for item identification and reporting.
    Attachment 3 - FA466124Q0099 FAR 52.212-5.docx
    The file contains various clauses that outline mandatory contract terms and conditions aimed at implementing statutes and executive orders. These clauses cover a wide range of topics, including restrictions on subcontracting, code of conduct requirements, whistleblower protections, and reporting obligations related to executive compensation and subcontract awards. The document also includes clauses addressing supply chain security, prohibiting segregated facilities, and promoting equal opportunity and fair labor practices. Additionally, there are clauses focused on sustainability initiatives, privacy training, and requirements for buying American-made supplies. Some clauses pertain to specific situations, such as contractors performing private security functions outside the US and disaster or emergency area set-asides. The file emphasizes compliance with laws and executive mandates, aiming to shape ethical, responsible, and inclusive contracting practices.
    COMBO Refrigerant Recovery System.rtf
    COMBO Refrigerant Recovery System (Mod 1).rtf
    Lifecycle
    Title
    Type
    Refrigerant Recovery System
    Currently viewing
    Combined Synopsis/Solicitation
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