Secondary Dedicated Internet Access Connection - U.S. Embassy Riyadh
ID: 19GE5024R0104Type: Presolicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFACQUISITIONS - RPSO FRANKFURTWASHINGTON, DC, 20520, USA

NAICS

Wired Telecommunications Carriers (517111)

PSC

IT AND TELECOM - NETWORK AS A SERVICE (DG10)

Original Source

https://sam.gov/opp/5decc58981f345828caa466f038c5159/view
Timeline
    Description

    The U.S. Consulate General in Frankfurt has issued a solicitation for secondary dedicated internet access services for the U.S. Embassy in Riyadh, Saudi Arabia. The goal is to ensure reliable and uninterrupted internet connectivity for the embassy's operations.

    The scope of work involves providing a dedicated internet access connection with a minimum speed of 100 Mbps through microwave/wireless technology. The contractor must supply and install managed routers, along with a service-level agreement, and one-time activation charges are also included. The contract encompasses optional services for higher bandwidth requirements, with pricing tiers for different speeds. The chosen contractor will be responsible for installing and supporting the dedicated internet access (DIA) circuit, including all necessary equipment and labor, throughout the one-year base period, with potential annual extensions.

    The solicitation seeks a firm-fixed price, estimated at up to $1 million for the base period. Value-added tax (VAT) and Defense Base Act (DBA) insurance are treated as separate line items. The contract will be awarded based on a combination of factors, including price, compliance with technical specifications, quality assurance, and past performance.

    Offerors should have relevant experience providing dedicated internet solutions. They must complete and submit Form W-14, which establishes their foreign status and claims tax exemption, if applicable. Additionally, a detailed cybersecurity questionnaire must be completed, demonstrating an ability to identify supply chain threats and implement security measures. The embassy specifically seeks details on three recent relevant contracts completed by offerors, focusing on internet access solutions.

    All personnel, including subcontractors, must be covered by DBA insurance, with proof submitted within 15 days of the award. Resumes and letters of intent are required for proposed key individuals who are not current embassy employees.

    Interested parties must register by July 19th to attend the virtual pre-proposal conference on July 22nd. Proposals must be submitted electronically in English by August 9th, 2024, at 3:00 PM CEST. For clarity and to ensure compliance, the solicitation provides detailed instructions on the proposal format and naming conventions.

    Questions regarding this opportunity should be directed to Abdelhakim Dyane at dyanea@state.gov.

    Point(s) of Contact
    Abdelhakim Dyane
    dyanea@state.gov
    Files
    Title
    Posted
    19GE5024R0104 0001 OS.pdf
    The U.S. Consulate General in Frankfurt extends the submission deadline for an ongoing solicitation. The primary purpose of this procurement is to acquire unspecified goods or services, with a new deadline of 15:00 hours Central European Summer Time on August 9, 2024. Offerors are required to acknowledge the receipt of this amendment and submit a signed copy along with their proposals. The amendment also includes a Q&A section (attached) to provide clarification to potential bidders. The existing terms and conditions of the solicitation remain in effect. This modification is administered by the Office of Acquisition, with contact details provided, and the contracting officer is Nicolas Wilhelm. Key dates to note are the amendment effective date of July 30, 2024, and the revised submission deadline.
    19GE5024R0104 RFPCover letter OS.pdf
    The U.S. Consulate General in Frankfurt seeks proposals for secondary dedicated internet access for the U.S. Embassy in Riyadh, Saudi Arabia. The focus is on reliable internet connectivity, with the aim of maintaining uninterrupted online operations at the embassy. Offerors are required to submit their proposals electronically in English, adhering to the specified format and naming conventions. A virtual pre-proposal conference is scheduled for July 22nd, and interested parties must register by July 19th to receive access details. The submission deadline is August 9th, 2024, at 3:00 PM CEST. The contracting officer emphasizes the importance of adhering to instructions and the potential for awards based on initial offers. Questions should be directed to Mr. Hakim Dyane via email, with a cutoff date of July 25th for queries.
    19GE5024R0104 Solicitation - Dedicated Internet.pdf
    The primary objective of this procurement is to obtain dedicated internet access (DIA) services for the U.S. Embassy in Riyadh, Saudi Arabia. The contract, valued at up to $1 million, seeks a firm-fixed price for a one-year base period with four one-year options to extend. The DIA connection must provide a minimum of 100 Mbps through microwave/wireless technology, along with managed router services, installation, and a service-level agreement. One-time activation charges and passive device installation are also included. The contract contemplates optional services for higher Mbps requirements, with pricing detailed for various speed tiers. The scope of work involves installing and supporting the DIA circuit, including all necessary equipment and labor. The contractor must provide monthly recurring charges for the chosen base speed and any additional optional speeds ordered. Value-added tax (VAT) and Defense Base Act (DBA) insurance are separate line items, quoted as lot charges. Critical dates include a pre-proposal conference and a proposal due date set for August 9, 2024. The contracting officer will issue a notice to proceed upon award, initiating a one-year base period, with options to extend annually. Evaluation of proposals will consider price and other factors, including compliance with technical specifications, quality assurance, and past performance. The solicitation incorporates various FAR clauses, mandating compliance with U.S. federal regulations. This summary provides a concise overview of the procurement for establishing secondary dedicated internet access at the U.S. Embassy in Riyadh. It highlights the key services and requirements sought by the government.
    Attachment 1_Key Personnel.pdf
    The U.S. Embassy in Riyadh, Saudi Arabia, seeks a dedicated internet access solution. The primary objective is to procure robust internet connectivity services for the embassy's operations, requiring the appointed contractor to provide a dedicated project manager responsible for overseeing the delivery. The embassy emphasizes the need for experienced personnel, with resumes and letters of intent required for the proposed key individuals who are not current employees. The focus on personnel experience indicates a priority on reliability and expertise in delivering the internet access solution.
    Attachment 2_Past Performance.pdf
    The U.S. Embassy in Riyadh, Saudi Arabia, seeks to procure secondary dedicated internet access. The focus is on recent relevant contracts an offeror has completed. The embassy wants details on three such contracts, including project titles, locations, and contact information for performance evaluation. Offerors should highlight their role and provide contract value, completion status, and a detailed description. The embassy is particularly interested in projects involving similar challenges and requirements to those anticipated in this solicitation. Internet access-related contracts completed within the last five years are of interest, with an emphasis on an offeror's responsibility and performance. This information will be central to the evaluation process.
    Attachment 3_Form W-14.pdf
    The document is a Certificate of Foreign Contracting Party Receiving Federal Procurement Payments. It primarily serves as a certification form for foreign entities receiving federal procurement payments in the United States. The form requests detailed information about the foreign contracting party, including their identification, residence and mailing addresses, and relevant tax details. It also encompasses sections for exemption claims based on international agreements or procurement contracts, requiring thorough explanations and references to relevant provisions. Additionally, the form seeks to establish the foreign contractor's acknowledgment of their obligations and liabilities regarding taxes and procedural requirements. This form is essential for ensuring compliance with tax regulations and providing a clear certification process for foreign entities involved in federal procurements. Foreign contractors must carefully review and complete the form to avoid perjury, as it carries significant legal implications.
    Attachment 4_ Instructions for Form W14.pdf
    The government seeks to procure the completion and submission of Form W-14 by foreign contracting parties receiving federal procurement payments. This form serves multiple purposes. It establishes the contractor's foreign status, claims exemptions from tax withholdings under certain circumstances, and provides crucial information to the acquiring agency. The form requires details such as the foreign contracting party's identification, contract specifics, and certifications under penalties of perjury. Critical dates include the contract execution date and a 30-day window for updating the form in case of changes. This procurement aims to ensure compliance with tax regulations and streamline the federal procurement process by obtaining the necessary exemptions and certifications.
    Attachment 5_C-SCRM Questionnaire.xlsx
    The government agency seeks to assess and manage cybersecurity risks within its supply chain. This RFP contains a detailed questionnaire targeting vendors' cybersecurity practices. It inquiries into their ability to identify supply chain threats, manage vendor risks, and implement physical and personnel security measures. The focus is on ensuring the security of information and communication technology equipment. Vendors are expected to provide detailed responses addressing these concerns, with the government potentially requesting further validation of the information provided. The agency aims to gather comprehensive information about vendors' cybersecurity postures to ensure the security of its supply chain.
    Attachment 6_Q and A.pdf
    The Q&A session clarifies that it's the prime contractor's responsibility to ensure that all personnel, including subcontractors, are covered by Defense Base Act (DBA) insurance. This is a requirement for working at the U.S. Embassy in Riyadh. The contractor must provide proof of DBA insurance within 15 days of the award and will be reimbursed for these costs as part of the total contract price. These clarifications are essential as they ensure that all personnel working on the project are adequately insured and protected.
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