ADR EXIII Enclosed and ADR EXII Flatbed Trailers_Amendment 1
ID: FA568224Q8085Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA5682 31 CONS DA LGCAPO, AE, 09604-6102, USA

NAICS

Industrial Truck, Tractor, Trailer, and Stacker Machinery Manufacturing (333924)

PSC

TRAILERS (2330)

Original Source

https://sam.gov/opp/20b4ba59653041378ae86648fc89b902/view
Timeline
    Description

    The Department of Defense, through the Department of the Air Force, is seeking qualified vendors to supply three ADR EXIII Certified Enclosed Trailers and one ADR EXII Certified Open Flatbed Trailer for delivery to Aviano Air Base, Italy. The procurement aims to enhance the Air Force's capabilities in transporting hazardous materials, adhering to strict safety and compliance standards outlined in the solicitation documents. The trailers must meet European road legal requirements and ADR certification standards, with a delivery timeline of 15 to 18 weeks after receipt of order, not exceeding 365 days. Interested parties must submit their quotes by September 13, 2024, and can direct inquiries to Mr. Michele Gant at michele.gant.it@us.af.mil or Ms. Biannica Barksdale at biannica.barksdale@us.af.mil.

    Files
    Title
    Posted
    FA568224Q8085_ADR EXIII Enclosed and ADR EXII Flatbed Trailers_Amendment 1.pdf
    The Department of the Air Force, specifically the 31st Fighter Wing (USAFE), has issued a combined synopsis/solicitation (FA568224Q8085) for the procurement of commercial items, namely three ADR EXIII Certified Enclosed Trailers and one ADR EXII Certified Open Flatbed Trailer. This amendment amends the original request, increasing the required quantity of enclosed trailers and updating delivery terms and certifications. Quotes are invited from vendors to be submitted no later than 13 September 2024 at 4:00 PM CET, adhering to specified solicitation requirements. The trailers must meet specific regulatory standards, with delivery preferred to Aviano Air Base in Italy within 15 to 18 weeks after order receipt, not exceeding 365 days. Quotes must comprehensively demonstrate adherence to technical specifications, including required certifications and shipping methods. The evaluation will consider price and technical compliance, prioritizing the most advantageous offer to the government. The government retains the right to cancel the solicitation if funds are unavailable or if it serves the public interest. The document establishes clear vendor submission instructions, evaluation criteria, and expectations for compliance with regulations and product specifications.
    FA568224Q8085_ADR EXIII Enclosed and ADR EXII Flatbed Trailers.pdf
    The U.S. Air Force, through the 31st Fighter Wing, is issuing a Request for Quotation (RFQ) for the procurement of two ADR EXIII Certified Enclosed Trailers and one ADR EXII Certified Open Flatbed Trailer, specified for delivery to Aviano Air Base, Italy. Quotes are due by September 13, 2024, and must comply with detailed specifications, including adherence to ADR regulations. The total delivery timeline is projected between 15 to 18 weeks post-order acknowledgment. This solicitation is conducted under simplified acquisition procedures, as per FAR Part 13, and requires all participating vendors to be registered in the System for Award Management (SAM.gov) at the time of submission. The government intends to evaluate quotes based on the best overall value considering price and technical compliance, intending to award a contract to a vendor deemed responsible. Necessary documentation for the submission includes detailed technical descriptions, a warranty document, shipment plans, and compliance certifications. The Government reserves the right to cancel the solicitation at any time and will not reimburse vendors for costs incurred if canceled. The evaluation will be based on the responsiveness and technical acceptability of the quotes received.
    FA568224Q8085_Attachement 3_Requirement Specifications.pdf
    The document outlines two separate requirements for trailers (CLIN 0001 and CLIN 0002) under the federal RFP FA568224Q8085, each adhering to strict safety and certification guidelines for transporting hazardous materials in compliance with the European Agreement concerning the International Carriage of Dangerous Goods by Road (ADR). CLIN 0001 specifies a hard-sided EX/III trailer designed for dangerous goods transportation with dimensions of 13,600mm x 2,550mm x 4,000mm and a gross vehicle weight rating of 36,000 kg. It must include features such as fire extinguishers, safety placards, and various technical equipment, all certified for safety and usability. CLIN 0002 pertains to a 40ft flatbed trailer EX/II certified, with a GVWR of 34,000 kg aimed at transporting hazardous materials. This requirement includes specifications for payload capacity, lashing points, fire safety testing, and associated safety gear compliant with EU regulations. Both trailers must be EU road legal and meet the required ADR specifications, emphasizing the government’s commitment to safety in transportation of hazardous materials. The document serves as a comprehensive guideline for bidders wishing to supply compliant equipment.
    FA568224Q8085_Attachment 2_FAR 52.212-1 Instructions to Offerors (FULL TEXT).pdf
    The document outlines the instructions for offerors regarding commercial products and services in federal solicitations, particularly emphasizing compliance with the North American Industry Classification System (NAICS) and small business standards. It specifies the submission requirements for offers, which must include details such as solicitation number, technical descriptions, pricing, warranties, and past performance information. Additionally, it discusses the protocols for accepting or rejecting offers, including late submissions and contract awards, often without discussions. The document emphasizes the importance of adhering to the conditions laid out to avoid exclusion from consideration and highlights the importance of unique entity identifiers for offers exceeding the micro-purchase threshold. Post-award debriefing procedures are also noted, ensuring transparency regarding evaluation factors and agency decisions. Overall, the provision aims to standardize the offer process, promoting fair competition while maintaining government procurement integrity.
    FA568224Q8085_Attachment 1_Provisions and Clauses.pdf
    The document outlines the solicitation FA568224Q8085 for federal and state RFPs, primarily focused on contract terms related to the compensation of former DoD officials, whistleblower rights, and safeguarding covered defense information. It lists various clauses incorporated by reference, covering compliance requirements, such as unique item identification, cyber incident reporting, and procurement restrictions concerning specific foreign regimes. Key provisions specify the need for contractors to maintain unique item identifiers for delivered items, particularly those exceeding a set acquisition cost. Additionally, the document mandates participation in the Wide Area Workflow for electronic invoicing and establishes evaluation criteria for commercial product offers, emphasizing price and technical capabilities. Overall, the document serves as a comprehensive guide for contractors on regulatory expectations, procedural requirements, and compliance for government contracts.
    FA568224Q8085_Attachment 3_Requirement Specifications_amendment 1.pdf
    The document outlines a government Request for Proposal (RFP) for acquiring specialized ADR certified trailers. It specifies two main requirements: 1. **EX/III Trailer** - A hard-sided model designed for hazardous materials transport, requiring three units with precise dimensions and features including anti-fire safety certification and various safety equipment. Specifications include: ADR compliance for classes 1-9 dangerous goods, a gross weight rating of 36,000 kg, multiple cargo compartment openings with locks, and safety equipment such as fire extinguishers and ADR instruction manuals. 2. **40ft Flatbed Trailer (EX/II Certified)** - Requires one unit with compliance for transporting dangerous goods. This trailer should accommodate a gross weight of 34,000 kg, feature multiple secure lashing points and ADR-specific equipment for safety and compliance, and include proper documentation and manuals. Both trailers must meet European road legal requirements and conform to ADR certification standards. The document emphasizes adherence to fire safety regulations, the provision of safety equipment, and the submission of necessary certifications upon delivery. This RFP reflects strict adherence to safety protocols in transporting hazardous materials, underscoring the importance of compliance with international transport regulations.
    FA568224Q8085_SOLICITATION_Questions and Answers.pdf
    The document contains a series of questions and answers related to Request for Quotation FA5682-24-Q-8085 for ADR EXIII Enclosed and ADR EXII Flatbed Trailers. It addresses common inquiries from bidders regarding their offers, including inclusion of optional extras, calculation of transportation costs, and documentation requirements. Bidders are encouraged to submit multiple quotes if alternative solutions exist. Key responses clarify that transportation costs must be included in the total cost for each trailer type, and that the documentation submitted via email constitutes a valid offer. Answers also address the vendors' ability to fulfill ADR EXIII standards, confirming the need for proof if ADR registration is not possible. Additionally, bidders are informed that their lack of expertise in providing certain flatbed trailers should not preclude them from offering their services, as the government may consider multiple purchase orders. Maintenance procedures for trailers are likewise outlined, indicating that certified mechanics will handle routine and unscheduled maintenance. Overall, the document serves as a guide for potential bidders, ensuring understanding of the requirements and process for submitting compliant offers for the government procurement of trailer vehicles.
    Lifecycle
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    ADR EXIII Enclosed and ADR EXII Flatbed Trailers
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    Combined Synopsis/Solicitation
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