The Department of Veterans Affairs is soliciting bids for grease trap services at the Ralph H. Johnson VA Medical Center, specifically for the quarterly sanitizing, disinfecting, and waste removal from two 500-gallon grease traps. This procurement is a total Service-Disabled, Veteran-Owned, Small Business set-aside, with a contract that includes a base year from February 23, 2026, to February 22, 2027, and four additional one-year option periods extending through February 22, 2031. The selected contractor must comply with federal, state, and local environmental regulations, adhere to JCAHO standards, and follow VA safety policies, while also being registered in SAM.gov and possessing the necessary hazardous waste permits. Interested parties should contact Contract Specialist Terri Hudson at Terri.Hudson@va.gov for further details and to ensure compliance with the outlined requirements.

36C24726Q0144_1.docx

The Department of Veterans Affairs (VA) is issuing a presolicitation notice for grease trap services at the Ralph H. Johnson VA Medical Center in Charleston, South Carolina. The proposed contract is a set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and will be a base year plus four option years. The NAICS code for this acquisition is 561210 (Facilities Support Services), and the product service code is J046. Interested vendors must submit their RFQ responses, including an itemized quote and supporting documentation, electronically to terri.hudson@va.gov by December 12, 2025, at 1:00 PM CST. All questions must be submitted via email by December 10, 2025, at 10:00 AM CST. The award will be made to a single vendor based on the lowest technically acceptable price, and all associated fees must be included in the quote. SDVOSBs must be listed on the https://www.vip.vetbiz.va.gov/ website.

36C24726Q0144.docx

This government solicitation, Standard Form 1449 (SF 1449) 36C24726Q0144, issued by the Department of Veterans Affairs, outlines a requirement for quarterly sanitizing, disinfecting, and waste removal from two 500-gallon grease traps at the Ralph H. Johnson VA Medical Center. This is a total Service-Disabled, Veteran-Owned, Small Business set-aside. The contract includes a base year (February 23, 2026 – February 22, 2027) and four one-year option periods, extending services through February 22, 2031. Key requirements include adherence to federal, state, and local environmental laws, JCAHO standards, and VA safety policies, with contractors needing to be registered in SAM.gov and possess necessary hazardous waste permits. The document also details contract clauses, administration data, and instructions for offerors, emphasizing compliance with various FAR clauses related to commercial products and services.

Contract Specialist

J046--GREASE TRAP SERVICE - NEW BASE plus FOUR

Page 3 of 3
Grease Traps Base plus 4 Year
If not included with this pre-solicitation, the solicitation should be posted within 24 hours of this notice. Per FAR 5.203(1) a shorter period for issuance of the solicitation will apply for this acquisition of commercial items.
The proposed contract action is for supplies or services for which the Government intends to solicit and negotiate. Interested persons may identify their interest and capability to respond to the requirement or submit proposals. All quotes must be received by December 12, 2025, 1:00 PM, CST. NAICS code is: 561210 - Facilities Support Services.
Potential vendors are to complete the attached RFQ document and submit an itemized quote as well as submit sufficient supporting documentation as required. This supporting documentation will be used to determine if the quoted items meet the requirements of the solicitation.
Information about current or previous vendors providing these or similar services such as; Contract Information, Vendor Name, Contract Number, Pricing, etc. WILL NOT be provided to potential bidders.
RFQ Response Requirements and Information
1) Only one award will be made to one vendor that can provide all items/services at the LOWEST PRICE TECHNICALLY ACCEPTABLE.
2) All RFQ responses must include all associated fees such as; Shipping, Delivery, Administration and delivery if required. See the Statement of Work and other attachments for more detail if included.
3) All questions must be addressed by email no later than December 10, 2025, 10:00 AM, CST.
4) RFQ Response are due no later than date and time indicated in the synopsis and the solicitation. Telephone calls will not be accepted. All RFQ Responses are to be sent electronically to terri.hudson@va.gov.
INSTRUCTIONS FOR COMPLETING RFQ / SF 1449
a. Please acknowledge whether your firm listed on vendor information as A SERVICE- DISABLED, VETERAN-OWNED SMALL BUSINESS/VETERAN-OWNED SMALL BUSINESS (SDVOSB/VOSB) in block 17a on the first page of the SF1449/Solicitation.
b. Please confirm that you are offering the SERVICE being requested by the government, please verify and/or state that fact in the on page one (1), block 19 of the SF1449/Solicitation.
c. Information about current or previous vendors providing these or similar services such as; Contract Information, Vendor Name, Contract Number, Pricing, etc. WILL NOT be provided to potential bidding vendors
d. Review Statement of Work and Other Attachments, (if applicable), for DETAILED INFORMATION.
e. Per the solicitation, your firm should complete the solicitation documents or comply with (FAR 52.212-1 Instructions to Offerors- Commercial Items, paragraph (b) and email completed document back to this office to terri.hudson@va.gov by the due date indicated to be considered for award.
f. The vendor needs to complete and return the following documents:
(1) SF 1449
Block 12 Discount terms (if applicable)
Section 17a Vendor Information to include phone and DUNS numbers. (Disregard code or facility code blocks)
Section 26 -Â Total Amount of Bid/Offer
Section 30a-c Vendor name, signature and date
(2) Acknowledge any amendments issued: Complete each amendment, SF 30, or complete the acknowledgement of amendments block in the solicitation.
(3) OEM Authorization: Provide documentation showing Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor or reseller for the proposed equipment.
(4) Complete and return Section B. (Cost/Price Schedule). Prices must include all associated fees such as; Shipping, Delivery, Administration and delivery if required. See the Statement of Work and other attachments for more detail if included.
Lowest offer to a SERVICE DISABLE VETERANS OWNED SMALL BUSINESS SET ASIDE.
ALL SDVOSB/VOSB s must be listed on https://www.vip.vetbiz.va.gov/ website.

Contracting Officer

Service-Disabled Veteran-Owned Small Business Set Aside

Buyer

NAICS

PSC

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