Production Conductor for the EIC Detector Solenoid
ID: JSA-24-R432803Type: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFJEFFERSON LAB - DOE CONTRACTORNewport News, VA, 23606, USA

NAICS

Electronic Computer Manufacturing (334111)

PSC

MISCELLANEOUS FABRICATED NONMETALLIC MATERIALS (9390)

Original Source

https://sam.gov/opp/82deb883d1944bf8bba76c3feb4d897e/view
Timeline
    Description

    The Department of Energy, specifically the Jefferson Lab, is soliciting proposals for the production of 20 spools of specialized superconductor for the Electron-Ion Collider (EIC) project. Each spool must contain 1.05 km of 22-strand Rutherford cable soldered in a copper channel, totaling 21 km of conductor, with strict adherence to technical specifications and quality management plans. This procurement is critical for the EIC's operational success, emphasizing the need for high-quality superconducting materials. Interested bidders must submit their proposals by November 13, 2024, and are encouraged to contact DeAnn Maddox at maddox@cebaf.gov or Charlie Kim at ckim@jlab.org for further information.

    Point(s) of Contact
    DeAnn Maddox
    (757) 344-4013
    maddox@cebaf.gov
    Charlie Kim
    (757) 269-6225
    ckim@jlab.org
    Files
    Title
    Posted
    1a Bid Sch.xls
    The document outlines a Request for Proposal (RFP) from Jefferson Lab (RFP #: JSA-24-R432803) for the fabrication of 20 spools of a specialized superconductor. Each spool will contain 1.05 km of 22-strand Rutherford cable soldered in a copper channel, totaling 21 km of conductor. This procurement is established as firm fixed price and requires bidders to hold their pricing for at least 30 days following submission. The RFP specifies different shipping costs to various destinations including Jefferson Lab in Virginia, destinations within the European Union, and a magnet vendor in the US. A clear delivery schedule as per Clause JSA-200 is mandated, with delivery dates influencing the evaluation process. Bidders may propose milestone payment schedules per Clause JSA-120 and must be registered with the System for Award Management (SAM) to receive government funding. The bid schedule is presented in an Excel format, emphasizing the importance of accuracy and adherence to the specified format. This document underscores the governmental commitment to sourcing high-tech materials while ensuring compliance with regulatory requirements and funding protocols.
    1b Milestone and Payment Sch.xlsx
    The document outlines a request for the milestone and payment schedule related to RFP #JSA-24-R432803 for the production of a Conductor for the EIC Detector Solenoid. It specifies a structured format for detailing milestone events or product deliveries, including a line item for quantity, total price, and estimated completion dates, along with corresponding milestone payment amounts. The purpose of this request is to facilitate clear communication and tracking of deliverables and financial obligations throughout the project's progression. By organizing this information, the document aims to ensure accountability and alignment between contractors and government expectations in the procurement process.
    JSA-24-R432803 Request For Proposal.pdf
    The document outlines a Request for Proposal (RFP) from Jefferson Lab for the procurement of production quantities of Rutherford cable, specifically designed for the Electron-Ion Collider (EIC) project. The RFP includes detailed instructions for bidders, including submission requirements, evaluation criteria, and the technical specifications for the required superconducting conductor. Key deliverables include 20 spools of superconductor, each with a minimum length of 1.05 km, and additional sampling for quality checks. Bidders must demonstrate their capability through past performance references and detailed technical proposals, which must align with the specifications outlined, including quality management and testing plans. The evaluation for award will consider capability, past performance, and price, prioritizing the lowest reasonable bids that meet technical requirements. Notably, the document emphasizes strict compliance with federal contracting regulations, ensuring that all submitted proposals reflect genuine commitment to the project specifications. The timeline for submission is established, with mandatory site visits and pre-proposal meetings included to clarify requirements. Overall, the RFP represents a critical step toward advancing the EIC's construction, highlighting the importance of quality superconducting materials for its operational success.
    PD 3 SolicitAmend.pdf
    The document is an amendment to a solicitation issued by Jefferson Science Associates, LLC, specifically Amendment No. 001 for Solicitation No. JSA-24-Q432803. Its primary purpose is to extend the deadline for proposal submission to November 13, 2024. The amendment outlines the necessity for offerors to acknowledge receipt of this amendment through specified methods, including submitting a signed copy or including acknowledgment in their proposal. Other terms and conditions of the original solicitation remain unchanged. It includes essential administrative details such as contact information for the procurement office and provides guidance on how to alter previously submitted offers. This amendment is a typical procedural update within the context of government Requests for Proposals (RFPs), ensuring potential contractors are informed about submission timelines and maintaining transparency in the federal procurement process.
    Lifecycle
    Title
    Type
    Production Conductor for the EIC Detector Solenoid
    Currently viewing
    Solicitation
    Similar Opportunities
    EIC Scintillating Fibers for Barrel Imaging Calorimeter
    Energy, Department Of
    The Department of Energy, through Brookhaven National Laboratory, is seeking proposals for the design and fabrication of scintillating fibers for the Barrel Imaging Calorimeter as part of the Electron-Ion Collider project. The procurement involves a base subcontract for 1,125,000 meters of scintillating fibers, with options that could increase the total to 4,900,000 meters, emphasizing the need for high-quality materials that meet stringent technical specifications. These fibers are crucial for converting secondary particle energy into light, supporting advanced nuclear physics research. Interested vendors must submit their technical and business proposals, along with sample fibers, by the specified deadlines, and can direct inquiries to primary contact Carmela A Hornbeck at chornbeck@bnl.gov or 631-344-7216.
    HSR BPM Cryo-Cable Assembly
    Energy, Department Of
    The Department of Energy, through Brookhaven National Laboratory, is seeking proposals for the design and fabrication of HSR BPM Cryo-Cable Assemblies as part of the Electron-Ion Collider project. The procurement involves up to 12 pre-production units and an option for 1,159 production units, which will be utilized to carry radio frequency electrical signals within the Hadron Storage Ring's cryostat insulating vacuum. This specialized equipment is critical for advancing scientific research in particle physics, ensuring optimal performance under stringent operational conditions. Interested vendors must submit their proposals by January 31, 2025, with all communications directed to William Koncelik at wkoncelik@bnl.gov or Kevin Kirkendall at kkirkenda@bnl.gov, as the project adheres to federal procurement standards and quality assurance requirements.
    Coil Miscellaneous Materials Procurement
    Energy, Department Of
    The Department of Energy, through Fermilab, is soliciting proposals for the procurement of miscellaneous coil materials as outlined in RFP 365035swk. The procurement involves the delivery of 102 units to Fermilab’s Receiving Warehouse in Batavia, Illinois, with specific requirements for materials and manufacturing standards, including compliance with ASME Y14.5-2009 standards. This opportunity is critical for supporting advanced scientific research and development projects at Fermilab, emphasizing the importance of precision and quality in the components supplied. Proposals are due by 5 PM Central on January 27, 2025, and interested bidders should direct inquiries to Spencer Keske at skeske@fnal.gov.
    LCLS-II-HE Cables
    Energy, Department Of
    The SLAC National Accelerator Laboratory, operated by Stanford University for the Department of Energy, is seeking proposals for the supply of various electronic cables under Request for Proposal (RFP) 346732(AG). The procurement aims to secure a U.S. domestic source for specific cable types and quantities, with a focus on compliance with federal regulations and standards. Proposals must be submitted by January 30, 2025, and include a firm-fixed-price offer along with required certifications, including compliance with the Buy American Act and other federal obligations. Interested vendors should contact Angela Garcia at angelag@slac.stanford.edu for further details and ensure their proposals are valid for 90 days post-submission.
    Large Prototype Ceramic Isolator Ring for LBNF Horns B&C Assemblies
    Energy, Department Of
    The Department of Energy, through the Fermi National Accelerator Laboratory (Fermilab), is seeking proposals for the procurement of a large prototype ceramic isolator ring intended for the Long-Baseline Neutrino Facility (LBNF) horns B&C assemblies. Vendors are required to submit firm-fixed price proposals that include all shipping costs, adhering to specific technical specifications and certifications outlined in Request for Proposal (RFP) 365370RLP. This procurement is critical for ongoing scientific research at Fermilab, emphasizing the need for specialized technical components that meet stringent quality and compliance standards. Proposals are due by February 3, 2025, and interested parties can contact Rhiannon Patterson at rhiannon@fnal.gov or by phone at 605-431-2905 for further information.
    EIC IR 10 Satellite Refrigeration Plant
    Energy, Department Of
    The Department of Energy is seeking qualified contractors for the design and fabrication of the IR 10 satellite refrigeration plant, which will support the Electron-Ion Collider (EIC) program at Brookhaven National Laboratory. The procurement requires expertise in fabricated structural metal manufacturing, specifically for refrigeration equipment, as outlined in the technical specifications available for download. This project is crucial for the operational efficiency of the EIC program, which plays a significant role in advancing nuclear physics research. Interested parties can reach out to Tom Huratiak at huratiak@jlab.org or call 757-269-7338 for further details regarding the solicitation.
    Fiber Infrastructure Equipment
    Energy, Department Of
    The Department of Energy, through the Fermi National Accelerator Laboratory (Fermilab), is seeking quotes for the procurement of fiber infrastructure equipment, specifically fiber cables and components. This procurement is aimed at enhancing Fermilab's capabilities and will be conducted as a Request for Quote (RFQ) under full and open competition, with the intention to award a Firm Fixed Price (FFP) contract. Interested vendors must submit their qualifications and pricing by February 5, 2025, at 4:00 p.m. Central Standard Time, and partial bids will not be accepted. For further inquiries, vendors can contact Cathleen Stadler Frazier at cstadler@fnal.gov or by phone at 630-840-2763.
    Storage Ring ID Transition Chambers for the ALS-U
    Energy, Department Of
    The Department of Energy, through the Lawrence Berkeley National Laboratory (LBNL), is soliciting proposals for the fabrication of Storage Ring ID Transition Chambers as part of the Advanced Light Source Upgrade (ALS-U) project. Vendors are required to provide firm fixed price quotes for the manufacturing of these specialized components, which are critical for enhancing the capabilities of particle accelerators by increasing soft x-ray brightness. The procurement emphasizes compliance with stringent quality assurance standards, including the production of ultra-high vacuum (UHV) chambers, and mandates adherence to sustainability practices throughout the manufacturing process. Proposals are due by January 24, 2025, and interested parties can contact Arielle Anoop at aanoop@lbl.gov or by phone at 510-486-5519 for further information.
    PIP II Magnetic Shielding
    Energy, Department Of
    The Department of Energy, through Fermilab, is soliciting proposals for the fabrication of magnetic shielding components as part of the PIP II project. This procurement includes the production of specific items such as the Magnetic Shield-650MHz-B92 Assembly and the Tuner Motor Mag Shield Kit, with strict adherence to technical specifications and documentation requirements. The magnetic shielding is crucial for ensuring the integrity and performance of experimental setups at Fermilab, reflecting the laboratory's commitment to advancing scientific research. Proposals are due by January 27, 2025, at 1 PM CT, and interested bidders should contact Sharon Duchaj at sduchaj@fnal.gov or 630-840-8693 for further details.
    Flexhoses for PIP II CDS Warm Tunnel Piping System
    Energy, Department Of
    The Department of Energy, specifically the Fermi National Accelerator Laboratory (Fermilab), is soliciting proposals for the procurement of flexhoses required for the Proton Improvement Plan II (PIP-II) project. The procurement involves 104 flexhoses of various specifications, which are critical for maintaining safety during potential vaporization events of liquid helium in cryomodules, as detailed in the Request for Proposal (RFP 365052RLP). Proposals must comply with technical specifications, include a fixed price, and adhere to delivery and pricing terms, with submissions due by January 23, 2025. Interested vendors can contact Rhiannon Patterson at rhiannon@fnal.gov or by phone at 605-431-2905 for further information.