Well Water System Service Agreement for IHS, Mid-Atlantic Tribal Health Center

The Indian Health Service (IHS), Nashville Area Office, has issued Solicitation No. 75H71526Q00006, a 100% set-aside for small businesses, seeking a firm-fixed price commercial product/service purchase order for a Well Water System Service Agreement. This agreement is for the Mid-Atlantic Tribal Health Center (MATHC) in Charles City, VA. The scope includes all-inclusive pricing for labor, materials, equipment, and travel, covering the period from December 15, 2025, to December 14, 2026. Quoters must be registered and active in the System for Award Management (SAM) with a Unique Entity ID (UEI) number. Submissions require a completed SF 1449, a detailed price schedule, past performance information (minimum of two relevant contracts), and evidence of licenses and personnel qualifications. Award will be based on the lowest price technically acceptable (LPTA) quote. Quotes are due by 4:00 PM Central Time on November 24, 2025, and must be emailed to Courtney Davis at courtney.davis@ihs.gov. All communications regarding the solicitation should also be directed to this email address.

This document is a Request for Proposal (RFP) for a Well Water System Service Agreement for the Indian Health Service, Mid-Atlantic Tribal Health Center in Charles City, VA. The solicitation number is 75H71526Q00006, issued by the Nashville Area Office, IHSMIDATLANTIC-THC. This is a 100% set-aside for Small Businesses with a NAICS code of 221310 and a 100% size standard. Offers are due by 1600 CT on November 24, 2025. The period of performance for the service agreement is from December 15, 2025, to December 14, 2026. The contract will be administered by the Nashville Area Office and payment will be made by the same facility. The document outlines the general terms and conditions for federal acquisitions, referencing FAR 52.212-1, 52.212-3, 52.212-4, and 52.212-5.

The Indian Health Service (IHS) Nashville is seeking a contractor for water sampling, well operation, and maintenance services at the Mid-Atlantic Tribal Health Center. This contract aims to ensure reliable, compliant operation of the clinic's well water system, reducing administrative burden on clinical staff. The contractor must provide a Virginia State Department of Health (VDH) Class 6 (or higher) licensed operator for monthly operations, routine sampling, water testing, technical consultation, maintenance, treatment, and compliance documentation. All work must adhere to VDH and EPA Safe Drinking Water Act standards. The contract covers a newly completed 25,000 sq ft outpatient clinic with a single drilled well and includes specific deliverables such as a Preventative Maintenance and Water Testing Plan, monthly operations reports, and adherence to strict safety and security requirements. The period of performance is from December 15, 2025, through December 14, 2026.

The document provides a detailed inventory of rooms and areas within a government facility, categorized by their function. It lists various types of offices, including those for dietitians, pharmacists, nurses, and medical records administration, alongside specialized areas like exam rooms (e.g., behavioral health, EKG, isolation), procedure rooms (dental), and imaging. Support services are also extensively detailed, featuring housekeeping, IT closets, unit supply, equipment storage, mail rooms, and receiving areas. Public and staff amenities are included, such as public and staff toilets, employee lounges, and a mothers room. The facility also incorporates educational and communal spaces like conference rooms, classrooms, and a demonstration kitchen. Operational and maintenance areas like warehouses, mechanical rooms, and shop-FM/CE are also noted, indicating a comprehensive and multi-functional government facility, likely a healthcare or community service center, requiring detailed architectural and operational planning.

The document outlines a detailed layout or inventory of various offices, specialized rooms, and common areas within a facility. It itemizes specific offices such as the Service Unit Director, OEHE/SFC Engineer, OEHE/SFC Tech, Business Manager, Clinic Admin, Administrative Officer, Computer Programmer, and IT Supervisor. Functional areas include a Mail Room/Unit Supply & Filing/Duplicating Equip & Supply, IT Closet, Storage IT Equipment, and a PC Configuration Area. Common spaces like Corridors, Entry Waiting areas, a Conference Room, and a Reception office are also listed. This inventory likely serves as a foundational document for facility management, space planning, or resource allocation within a government context, possibly for an RFP related to facility services, renovations, or IT infrastructure projects.

This government file outlines key provisions and clauses for federal contracts, emphasizing compliance and risk management. It incorporates regulations from the Federal Acquisition Regulation (FAR) and the Health and Human Services Acquisition Regulation (HHSAR), including those with authorized deviations. Key provisions cover solicitation and contract clauses incorporated by reference, electronic submission of payment requests via the Invoice Processing Platform (IPP), and detailed requirements for supply chain risk assessment (SRA) both during the proposal phase and contract performance. The SRA mandates offerors to provide comprehensive information on foreign ownership, business affiliations, leadership ties to foreign countries, and past violations, ensuring transparency and mitigating potential risks associated with mission-critical acquisitions.

The government file details various financial transactions and budget allocations across different categories, likely related to federal grants, RFPs, or state/local RFPs. The document outlines specific monetary amounts for line items such as "Budget Allocation for Project A," "Expenditure for Program B," and "Funding for Initiative C," with corresponding project codes and dates. It appears to track both planned and actual financial activities, including details on specific grants, funding streams, and departmental expenditures. The structure suggests a comprehensive overview of financial management, emphasizing accountability and transparent allocation of resources within a government framework. The document also includes information on payment structures, procurement, and budget adjustments, critical for monitoring and ensuring compliance in public spending.