The Department of Veterans Affairs intends to award a sole source contract for the procurement of an Axioscan 7 digital slide scanner from Carl Zeiss, as outlined in Solicitation Number 36C24825Q1078. This acquisition aims to replace an outdated model at the James A. Haley Veterans' Medical Center in Tampa, FL, enhancing research capabilities by providing superior image quality and compatibility with existing systems. The Axioscan 7 is critical for producing high-quality images necessary for research publications and grants, featuring advanced capabilities such as 24/7 automated scanning and enhanced fluorescence imaging. Interested parties may direct inquiries to Contracting Officer Marcus Lewis at Marcus.Lewis2@va.gov by August 13, 2025, as this notice does not constitute a request for competitive proposals.

36C24825Q1078.docx

The Department of Veterans Affairs (VA) is issuing a Special Notice for a sole source procurement of an Axioscan 7 digital slide scanner from Carl Zeiss. This action, identified by Solicitation Number 36C24825Q1078, is justified under FAR 13.106-1(b) due to the Axioscan 7's superior image quality, compatibility with existing systems, enhanced workflow efficiency, and proven reliability, which no other product meets. Carl Zeiss is also confirmed as the sole authorized distributor. The James A. Haley Veterans' Medical Center in Tampa, FL requires this equipment to replace an outdated model and enhance research capabilities, particularly for high-quality imaging for publications and grants. The new scanner offers advanced features like 24/7 automated scanning, enhanced fluorescence imaging, and rapid processing. The contractor will be responsible for delivery, installation, and training. Inquiries regarding this intent to sole source must be submitted via email to Contracting Officer Marcus Lewis by August 13, 2025.

Subject: Notice of Intent to Sole Source Procurement of Axioscan 7
Description: The Department of Veterans Affairs intends to award a sole source contract to Carl Zeiss for the procurement of an Axioscan 7 digital slide scanner. This procurement is being conducted in accordance with FAR 13.106-1(b) Soliciting from a single source.
Justification for Sole Source: Comprehensive research was conducted comparing several brands of digital slide scanners to determine the most appropriate solution for our department s needs. The evaluation criteria included quality of imaging, ease of use, integration with existing systems, and overall cost-effectiveness.
Following this extensive comparison, it was concluded that the Axioscan 7 by Carl Zeiss
Microscopy GmbH offers the best solution for the following reasons:
Superior image quality and accuracy.
Compatibility with current department software and hardware infrastructure.
Enhanced digital pathology workflow efficiency.
Proven reliability and robust support services.
Furthermore, after direct communication with the Original Equipment Manufacturer (OEM) Carl Zeiss Microscopy GmbH, it has been confirmed that Carl Zeiss is the only authorized distributor for the Axioscan 7.
Due to the unique capabilities and critical functionality offered by the Axioscan 7, it is imperative that the department secures this specific brand to meet its operational requirements effectively. Consequently, pursuing an open competition would not be in the best interest of the department as no other product meets our stringent specifications.
Conclusion: Based on the findings of our thorough market research and the unique advantages provided by the Axioscan 7, we have determined the requested brand is the only viable solution for our department s needs. As Carl Zeiss is the original equipment manufacturer and the sole authorized distributor, this procurement action will be executed under the sole source authority.
Any inquiries or responses to this intent to sole source should be directed to the Contracting Officer no later than 8/13/2025 via email only. The Contracting Officer will not entertain any phone calls regarding this matter.
Point of Contact:
Marcus Lewis | Marcus.Lewis2@va.gov | Contracting Officer | Department of Veterans Affairs
Disclaimer: This notice does not constitute a request for competitive proposals; however, all responsible sources may submit a capability statement which shall be considered by the agency. A determination not to compete this proposed contract based upon responses to this notice is solely within the discretion of the government.
Statement of Need for ZEISS Axioscan 7
Objective: The Research and Development Service at the James A. Haley Veterans' Medical Center in Tampa, FL requires the ZEISS Axioscan 7 Slide Scanner to replace an outdated model and enhance research capabilities.
Background: The current Axioscan Z1 slide scanner, purchased 10 years ago, is experiencing mechanical issues and is inadequate for producing high-quality images needed for research publications and grant submissions. Unlike the Z1, the Axioscan 7 offers enhanced fluorescence imaging, higher scan speed, and better spectral separation, essential for advanced research.
Equipment Advantages: The ZEISS Axioscan 7 significantly improves digitized slide production speed and quality. Key features include:
24/7 operation with automated scanning
Motorized condenser, powerful illumination, and sensitive cameras
Advanced software for processing large datasets
Quick switching between fluorescence, brightfield, and polarization modes
Rapid and gentle imaging with high contrast flexibility
Efficient separation of fluorescence channels for multispectral applications
Scope: The contractor shall provide all necessary resources, including labor, materials/parts, tools, equipment, and transportation to deliver and install the ZEISS Axioscan 7 Slide Scanner at the VA Research laboratory, 3802 Spectrum BLVD, Suite #300, Tampa, FL 33612. The contractor will ensure that the equipment is fully operational upon installation and provide training to relevant personnel on its use.

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