The Department of Veterans Affairs is conducting a Sources Sought Notice for Wheelchair Transportation Services in Harlingen and McAllen, Texas, aimed at supporting the Texas Valley Coastal Bend Health Care System. The objective is to identify potential service providers capable of delivering non-emergency wheelchair transport for Veterans across multiple counties, with a requirement for 24/7 service availability and compliance with all relevant regulations. This initiative is crucial for ensuring that over 38,667 Veterans in the region have access to reliable transportation services. Interested businesses are encouraged to respond with their qualifications, fleet details, and pricing structures by contacting Astrid McKinney at astrid.mckinney@va.gov, with responses due by the specified deadline. The anticipated contract period is from November 1, 2026, to October 31, 2027.

36C25725R0066+Sources+Sought+Notice+Final.pdf

The Sources Sought Notice 36C25725R0066 issued by the Department of Veterans Affairs outlines the need for Wheelchair Transportation Services for the Texas Valley Coastal Bend Health Care System, specifically for Harlingen and McAllen, Texas. The purpose is to conduct market research to identify potential service providers who can meet the requirements for transporting Veterans, covering various counties in the region. The notice emphasizes that this is not a solicitation for proposals and aims to gather information regarding interested businesses, including their size and socioeconomic status.

Responses must include details such as business classification, current fleet size, and pricing structures. The anticipated services include non-emergency wheelchair transports, with a requirement for 24/7 availability. Additional stipulations mandate adherence to federal, state, and local regulations in service delivery, the provision of qualified personnel, vehicle compliance to safety standards, and incident reporting protocols. The notice encourages participation from all eligible businesses to aid in potential set-asides for the contract. The contract period is proposed to last from November 1, 2026, to October 31, 2027, reflecting the government's ongoing commitment to providing adequate transportation services for Veterans.

1.  This is a Sources Sought Notice only. This is NOT a solicitation for proposals, proposal abstracts, or quotations.

2.  Market research is being conducted by the Network Contracting Office (NCO) 17 VHA Regional Procurement Office-West (RPO-W). This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government.

3.  This notice is intended strictly for Market Research purposes. This requirement is for Wheelchair Transportation Services primarily from the Harlingen, Texas, and McAllen, Texas, areas and their Community-Based Outpatient Clinics (CBOCs). This area is currently serving over 38,667 Veterans within the following counties: Brooks, Cameron, Dimmit, Duval, Hidalgo, Him Hogg, La Salle, Maverick, Starr, Webb, Willacy, Zapata, and Zavala. See DRAFT PWS for more details.

4.  The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran-owned small business, veteran-owned small business, women-owned small business, HUB Zone, 8(a), small business or large business, relative to NAICS 485991 with a size standard of $ 19M. Responses to this notice will be used by the Government to make appropriate acquisition decisions. A solicitation is not currently available. If a solicitation is issued, it will be announced on System for Award Management (SAM.gov), Contract Opportunities, or on GSA E-Buy later.

5.  All businesses eligible to provide this service are encouraged to reply, as this information may be used to determine potential set-asides for this requirement.

6.  If interested in participating in this sources sought notice, fill out the attached “36C25725R0066 Sources Sought Questionnaire.”

7.  Send responses to Contracting Officer: Astrid McKinney at astrid.mckinney@va.gov

8.  Only electronic responses via email will be accepted. Responses in the email subject line shall read: “36C25725R0066, Sources Sought Notice Response.”

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