Centralized Counting Machines
ID: 2031ZA25R00021Type: Solicitation
Overview

Buyer

TREASURY, DEPARTMENT OF THEBUREAU OF ENGRAVING AND PRINTINGOFFICE OF THE CHIEF PROCUREMENT OFFICERWASHINGTON, DC, 20228, USA

NAICS

Commercial and Service Industry Machinery Manufacturing (333310)

PSC

MISCELLANEOUS OFFICE MACHINES (7490)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/b524823686d04440ae7e0231050b2527/view
Timeline
    Description

    The Department of the Treasury, specifically the Bureau of Engraving and Printing (BEP), is seeking quotations for the procurement of centralized counting machines, including nine non-tabbing large sheet counters and nine desktop vacuum note counters, as part of a total small business set-aside initiative. This procurement aims to enhance BEP's currency production operations by providing essential counting equipment, which is critical for maintaining efficient currency counting capabilities in compliance with federal regulations. Contractors will be responsible for installation, maintenance, and training, with delivery expected within 90 days of contract award, and a four-year maintenance option for the large sheet counters. Interested vendors should direct inquiries to Erica Hemphill at erica.hemphill@bep.gov for further details.

    Point(s) of Contact
    Erica Hemphill
    erica.hemphill@bep.gov
    Files
    Title
    Posted
    2031ZA25R00021 - RFP - Counting Machines.pdf
    The Bureau of Engraving and Printing (BEP) is requesting quotations for centralized verification counting machines and desktop vacuum currency note counters to enhance its currency production operations. This Request for Quotation (RFQ) identifies that the procurement is a 100% small business set-aside under the NAICS code 333310. Multiple items are requested, including nine Large Sheet Counters with overhead LED displays and nine Desktop Vacuum Note Counters, along with a maintenance option for the large sheet counters over four years. Contractors are responsible for providing installation, maintenance, and training for users. The RFQ establishes specifications, delivery requirements, and warranty terms while underscoring a need for contractors to provide all necessary resources to meet BEP's operational standards. The delivery of equipment is expected within 90 days of contract award, with detailed instructions regarding packaging, shipping, and safety protocols. This procurement is vital for supporting the BEP's operations, adhering to federal regulations, and maintaining efficient currency counting capabilities.
    Responses to Vendor Questions.pdf
    The document addresses vendor inquiries related to procuring a specialized Non-Tabbing Sheet Counter for the Bureau of Engraving and Printing (BEP). Key points include the potential for utilizing a disc machine instead of the historically used pin and blade model, and a request to extend the delivery timeframe to 18-22 weeks post-award due to the custom nature of the equipment. The BEP will provide limited assistance during unloading, with the option for the vendor's technicians to operate their own fork truck. Although no onsite space is available for equipment assembly, an area can be arranged at the end user's location. Vendors may test the equipment using scheduled test work rather than actual currency. Training for BEP staff will occur during day shifts, while service support via video calls for minor issues is permissible. Additionally, preventative maintenance tasks are expected to be undertaken by BEP staff outside scheduled services. This document serves to clarify expectations and specifications for vendors vying to meet BEP's equipment needs within the framework of government procurement processes.
    Lifecycle
    Title
    Type
    Centralized Counting Machines
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    Solicitation
    Centralized Counting Machines
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