Web Based Postage Services
ID: RFQ000904Type: Solicitation
Overview

Buyer

JUSTICE, DEPARTMENT OFFEDERAL BUREAU OF INVESTIGATIONFBI-JEHWASHINGTON, DC, 20535, USA

NAICS

All Other Business Support Services (561499)

PSC

SUPPORT- ADMINISTRATIVE: MAILING/DISTRIBUTION (R604)

Original Source

https://sam.gov/opp/07dcc30757aa40b6bd81bb5228ee234e/view
Timeline
    Description

    The Federal Bureau of Investigation (FBI) is soliciting quotes for web-based postage services to support its operations across 331 locations in the United States. The procurement aims to establish a Firm Fixed Price contract for one base year and four optional one-year periods, with an estimated total value of $400,000, focusing on providing a secure online postage system, physical weighing scales, and comprehensive technical support. This initiative is crucial for enhancing the efficiency of mail management and ensuring compliance with federal procurement standards. Interested vendors must submit their quotes, including documentation of USPS approval, by September 16, 2024, and direct any inquiries to Holly Cloud at hcloud@fbi.gov.

    Point(s) of Contact
    Holly Cloud
    hcloud@fbi.gov
    Files
    Title
    Posted
    Attachment A_Statment_of_Work_Web_Based_Postage Services _RFQ000904.pdf
    The document outlines a Statement of Work (SOW) for procuring web-based postage services for the FBI across 331 locations. The primary goal is to acquire postage meters, scales, and maintenance services for processing official mail and packages. The contractor is tasked with providing a full mail processing solution, which includes equipment delivery, installation, training, and ongoing support, with a strong focus on reducing carrier charges and enhancing operational efficiency. The contract spans one base year with four one-year options and features a structure to ensure all systems meet federal security and accessibility requirements. The SOW emphasizes accountability through detailed reporting, including monthly progress and status reports, and mandates the identification of key personnel responsible for project management. Additional requirements cover network security, data management, and compliance with established federal regulations. Overall, the document aims to streamline postage operations, ensuring reliability and cost-effectiveness in mail processing while adhering to federal standards.
    Attachment B_Past Performance Questionnaire.pdf
    The document is a Past Performance Questionnaire related to a proposal submitted to the Department of Justice, Federal Bureau of Investigation (FBI) for acquiring Persistent Systems Products and Accessories. It requests performance evaluation from a reference regarding a prospective Offeror. The questionnaire aims to gather factual and comprehensive performance feedback on the Offeror's previous contracts, covering areas such as quality of work, adherence to delivery schedules, problem-solving initiative, and responsiveness to technical directives. Specific performance grades—ranging from exceptional to unsatisfactory—are provided for various evaluation criteria, alongside space for comments. The intention is to assess the contractor's overall performance and reliability before awarding a federal contract. Respondents are instructed to return the completed questionnaire within five business days, ensuring confidentiality of their identity. This questionnaire is an essential component of the federal contracting process, emphasizing the importance of thorough evaluations to inform decision-making on contract awards.
    SAM.gov RFQ000904_Web Based Postage Services_ Amendment 1_2024-09-09.pdf
    The Federal Bureau of Investigation (FBI) has issued a Request for Quotation (RFQ) for web-based postage services. This RFQ aims to establish a Firm Fixed Price contract for one base year and four optional years, covering services needed by 331 locations. Proposed services include 24/7 access to postage via a secure website, postage weighing and printing, and associated technical support. Vendors must submit their quotes and any questions by September 23, 2024, while any inquiries must be directed to the Contract Specialist, Holly Cloud. Each vendor's submission must include documentation proving they are a USPS-approved contractor, detailed technical proposals, management plans, and pricing for each contract year. The anticipated ceiling for the contract is $400,000, and vendors must ensure compliance with all USPS regulations. The selection criteria will emphasize technical capability, price, and past performance, with awards made on a Lowest Price Technically Acceptable basis. The document underscores the importance of secure procurement practices, particularly regarding foreign ownership influences, while establishing specific invoicing procedures to enhance operational efficiency.
    SAM.gov RFQ000904_Web Based Postage Services.pdf
    The Federal Bureau of Investigation (FBI) is soliciting quotes for a contract to provide web-based postage services for one base year and four optional one-year periods, in a total estimated value of $400,000. The contract will support 331 offices across the United States from September 29, 2024, to September 28, 2029. Key components include a secure online postage system, physical weighing scales, and comprehensive technical support. Vendors must be USPS-approved and are required to submit firm-fixed pricing that encompasses all necessary shipping costs. Quotes must be valid for at least 90 days, with submissions due by September 16, 2024. Interested parties are instructed to submit their quotes, including company information and technical capabilities, to the designated FBI contracting officer. Assessment will evaluate technical capability, past performance, and pricing, awarding the contract to the responsible vendor offering the lowest price deemed technically acceptable. This public request underscores the FBI's commitment to efficient mail management through modern digital solutions while ensuring compliance with federal procurement standards.
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    Title
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    Web Based Postage Services
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    Solicitation
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