1.2P PACOM OVERSEAS INTO-PLANE SOLICITATION
ID: SPE607-25-R-0200Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEFENSE LOGISTICS AGENCYDLA ENERGYFORT BELVOIR, VA, 22060, USA

NAICS

Petroleum Refineries (324110)

PSC

LIQUID PROPELLANTS AND FUELS, PETROLEUM BASE (9130)

Original Source

https://sam.gov/opp/43641325f48a4969923212244b02ab17/view
Timeline
    Description

    The Department of Defense, through the Defense Logistics Agency (DLA) Energy, is soliciting proposals for the provision of aviation turbine fuel (Jet A-1) at various international airports across the Pacific Command (PACOM) region, with the contract period spanning from April 1, 2025, to September 30, 2028. Offerors are required to submit comprehensive Offer Submission Packages that include technical proposals, pricing details, and compliance certifications, adhering to the Lowest Price Technically Acceptable (LPTA) evaluation process. This procurement is critical for ensuring the availability of fuel to support military operations and readiness in multiple global locations, reflecting the government's commitment to operational integrity and compliance with regulatory standards. Interested parties must submit their proposals electronically by January 22, 2025, and can direct inquiries to Joseph Teye-Kofi at Joseph.Teye-Kofi@dla.mil or Kimberly Morgan at kimberly.d.morgan@dla.mil.

    Files
    Title
    Posted
    Attach 1 - Schedule of Supplies.pdf
    The document outlines a solicitation for the provision of aviation turbine fuel (Jet A-1) by the Defense Logistics Agency (DLA) Energy for delivery to various international locations from April 1, 2025, to September 30, 2028. The solicitation specifies multiple line items, each detailing necessary quantities and delivery addresses, alongside associated pricing and performance conditions linked to market rates. Key information includes the stipulated NAICS code for procurement, eligibility criteria for different business types (e.g., small businesses, veteran-owned), and delivery terms. Each item is categorized under specific National Stock Numbers (NSN) with defined delivery modes and quality requirements. The injection of escalators and price references for the fuel demonstrates a consideration for market fluctuations. This solicitation represents a structured procurement approach essential for supporting military operations, illustrating the U.S. government's commitment to ensuring fuel availability for defense readiness across global locations while complying with logistical and regulatory standards.
    Attach 2 - Offer Submission Package.pdf
    The document is a Request for Proposal (RFP) from the Defense Logistics Agency (DLA) for the INTO-PLANE/PURCHASE PROGRAM, specifically targeting fuel supply for various airports across the Pacific Command (PACOM) from April 1, 2025, to September 30, 2028. The submission deadline is January 22, 2025. Offerors must submit a comprehensive Offer Submission Package (OSP) that includes a signed Standard Form 1449, a detailed price breakdown, Certificates of Quality, commitment letters, and updated registrations in the System for Award Management (SAM). The offers will be evaluated based on a Lowest Price Technically Acceptable (LPTA) criterion, with compliance to technical standards being mandatory. A strict prohibition against sourcing fuel from any entities linked to Iran or Russia is highlighted, alongside the requirement for disclosures regarding foreign government interests. The document also outlines specific evaluation criteria and necessary compliance certifications, emphasizing the importance of adhering to federal regulations and standards in the procurement process.
    Attach 3 - MILSTD1548HwithChange1.pdf
    The document, MIL-STD-1548H (Change 1), establishes standard practices for into-plane servicing of fuels at commercial airports, pertinent to the Department of Defense (DoD). It outlines two service classifications: Type I, guided by ATA Specification 103 for jet fuel quality, and Type II, adhering to the Aviation Fuel Quality Control standards provided by JIG 1. The standard covers applicable documents, definitions, and general to detailed requirements, including regulations concerning fuel specifications, additive injections, and safety measures. Notably, defueled products from non-U.S. Government aircraft cannot be reused for DoD aircraft fueling, with strict quality criteria outlined in Table I. The document emphasizes comprehensive equipment requirements, particularly concerning electrostatic bonding and filtration processes during refueling operations. Furthermore, it emphasizes the necessity for compliance with specific tests and quality assurances, suggesting contact with designated laboratories for verification. This standard is crucial in ensuring the aviation fuel meets quality, safety, and regulatory standards for military operations at commercial facilities, reinforcing the essentiality of precise fueling operations in relation to government contracts and RFP stipulations.
    Attach 4 - Solicitation Provisions Clauses.pdf
    The government solicitation SPE607-25-R-0200 outlines requirements for aviation fuel delivery services from April 1, 2025, to September 30, 2028. Offerors must complete individual Offer Submission Packages (OSP) for each CAGE code and ensure their proposals are complete and meet the technical standards specified under the FAR guidelines. Proposals will be evaluated based on a lowest price technically acceptable (LPTA) process, and all bid submissions must be submitted electronically by January 22, 2025. Key documentation includes updated registration with the System for Award Management (SAM), Supplier Invoices detailing the price paid for fuel as of May 1, 2024, and Certificates of Analysis or Quality for the fuel delivered. The proposal must account for any airport-related fees and comply with environmental regulations regarding economic price adjustments. Offerors should disclose team arrangements, including contracts with Fixed-Based Operators (FBOs) when applicable. The document emphasizes adherence to quality and safety standards, reflecting the government’s commitment to operational integrity in fuel procurement and delivery.
    Attach 5 - Commitment Letter Template.docx
    This commitment letter is addressed to the Defense Logistics Agency Energy and confirms that a specified refueler will serve as the Into-Plane agent for a prime contractor, should the contractor be awarded contract SPE607-25-R-0200, which spans from April 1, 2025, to September 30, 2028. The refueler commits to providing refueling services to the Defense Logistics Agency Energy and its Department of Defense customers for defined fuel types and quantities at designated locations. The letter indicates that the refueler understands a Pre-Award Survey (PAS) may be conducted at specified locations by DLA Energy Quality. The document maintains a formal tone, outlining the responsibilities and understanding between the involved parties concerning the contract solicitation and potential operations under it.
    SF30_SPE60725R02000001.PDF
    This document serves as an amendment to a government solicitation regarding turbine fuel contracts. Issued by the Defense Logistics Agency (DLA), the amendment modifies specific line items and their escalator pricing based on fuel market references. Notably, two line items related to fuel supply at Guam International and Cairns International Airports have been deleted, while specifics for another line item regarding RPMC at Cotabato Airport have been updated to a new escalator reference in Singapore from an Australian base. The contract outlines the terms for supplying aviation turbine fuel, including quantity, delivery locations, periods of performance, and pricing mechanisms, which highlight a commitment to efficient procurement practices for military fuel needs. The document specifies that contractors must acknowledge the amendment's receipt to ensure successful bid processing, emphasizing the importance of communication in government contracting.
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    1.2P PACOM OVERSEAS INTO-PLANE SOLICITATION
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