Sources Sought - Document Destruction Services
ID: 28321325RS0000005Type: Sources Sought
Overview

Buyer

SOCIAL SECURITY ADMINISTRATIONSOCIAL SECURITY ADMINISTRATIONSSA OFC OF ACQUISITION GRANTSBALTIMORE, MD, 21235, USA

NAICS

All Other Business Support Services (561499)

PSC

SUPPORT- ADMINISTRATIVE: PAPER SHREDDING (R614)

Original Source

https://sam.gov/opp/ccae5dbeac364cb2b132f142c295d292/view
Timeline
    Description

    The Social Security Administration (SSA) is seeking contractors to provide on-site document destruction services for security waste across its Field and Hearing offices in Iowa, Kansas, Missouri, and Nebraska. The services required include the destruction of various types of sensitive materials, such as administrative papers, classified documents, Braille documents, and tapes, ensuring compliance with security protocols. This procurement is crucial for maintaining the confidentiality and integrity of sensitive information handled by the SSA. Interested parties should reach out to Mai Wellman at MAI.WELLMAN@SSA.GOV for further details regarding this opportunity.

    Point(s) of Contact
    MAI WELLMAN
    MAI.WELLMAN@SSA.GOV
    Files
    No associated files provided.
    Lifecycle
    Title
    Type
    Sources Sought - Document Destruction Services
    Currently viewing
    Sources Sought
    Similar Opportunities
    R614--Shredding service Providence VAMC Providence RI
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking a contractor to provide on-site document destruction and shredding services for the Providence VA Medical Center and its associated Community-Based Outpatient Clinics (CBOCs). The procurement requires secure destruction of sensitive, confidential, and medical records in compliance with VA Directive 6371, HIPAA, and Privacy Act regulations, including the provision of lockable 32-gallon containers and weekly shredding services. This initiative is crucial for maintaining data security and regulatory compliance in records management, with a total estimated contract value of $16.5 million over a base year and four option years, extending services until January 31, 2031. Interested parties should contact Jeffrey S. Fleming at jeffrey.fleming@va.gov for further details regarding the solicitation.
    Sole source extension - contract 28321317C00060003
    Social Security Administration
    The Social Security Administration (SSA) has issued a sole source extension for contract number 28321317C00060003 with Advancia Ahtna JV, LLC, aimed at providing support services for the National Records Center (NRC). This modification extends the contract's period of performance by one month, from March 29, 2023, to April 28, 2023, with a funding amount of $757,301.99, ensuring continuity of services while SSA evaluates proposals for a new contract under the Small Business Administration’s 8(a) program. The services provided are critical for the operational efficiency of the NRC, which manages vital records for the SSA. For further inquiries, interested parties can contact Andrew Argiro at andrew.argiro@ssa.gov.
    Justification for Exception to Fair Opportunity - Nationwide Shred
    Dept Of Defense
    The Department of Defense, specifically the Defense Counterintelligence and Security Agency, is seeking to justify an exception to the fair opportunity process for a nationwide shredding service. This procurement aims to secure administrative support for paper shredding, which is crucial for maintaining confidentiality and security of sensitive information. The opportunity underscores the importance of reliable shredding services in safeguarding national security interests. Interested parties can reach out to Lindsey Schuman at lindsey.d.schuman.civ@mail.mil or Russell Pollock at russell.m.pollock.ctr@mail.mil for further details regarding this procurement.
    R614--Secure Shredding Contract Overton Brooks VAMC Amend 1
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for a Secure Shredding Contract at the Overton Brooks VA Medical Center in Shreveport, Louisiana, specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The contract requires the provision of secure document destruction services, including the management of 160 shredding containers across multiple locations, with paper shredding scheduled bi-weekly and adherence to strict confidentiality and quality control protocols. This procurement is crucial for maintaining the security of sensitive information, and interested contractors must submit their offers by December 16, 2025, with technical questions due by December 9, 2025. For inquiries, contact T. Miller at t.miller@va.gov or call 713-791-1414 x229073.
    GSA Seaking OFFICE Space in Moore, OK
    General Services Administration
    The General Services Administration (GSA) is seeking proposals for the lease of 14,833 square feet of administrative office space in Moore, Oklahoma, to support public-facing operations for the Social Security Administration. The leased space must comply with specific requirements, including fire safety, accessibility, seismic, and sustainability standards, and must not be located in the 1-percent-annual chance floodplain. This opportunity arises as the U.S. Government considers alternative space options due to an expiring lease, with a full lease term of 10 years and a firm term of 5 years, requiring 93 onsite surface parking spaces. Interested parties should submit expressions of interest by December 19, 2025, with an estimated occupancy date of April 10, 2027. For inquiries, contact Kacy Cameron, Lease Contracting Officer, at kacy.cameron@gsa.gov or call 206-249-5330.
    FY26 EAMC Medical Record Storage and Shredding Services
    Dept Of Defense
    The Department of Defense, specifically the Department of the Army, is seeking contractors for the FY26 EAMC Medical Record Storage and Shredding Services. The contractor will be responsible for the comprehensive management of medical records, including their pickup, storage, retrieval, re-filing, destruction, and shipping to Federal Records Centers, all while ensuring compliance with regulatory requirements for classified documents. This service is critical for maintaining the integrity and security of sensitive medical records, particularly given the 24-hour operational needs of the Dwight D. Eisenhower facility. Interested parties should note that the solicitation is expected to be posted around December 16, 2025, and can contact Sara Craig at sara.l.craig2.civ@health.mil or by phone at 254-285-6743 for further information.
    Centralized Waste Processing System
    United States Government Publishing Office
    The United States Government Publishing Office (GPO) is seeking proposals for the design, delivery, and installation of a centralized waste processing system at its Secure Production Facility (SPF) located within NASA's Stennis Space Center in Mississippi. The objective is to replace four existing independent waste management systems with a fully automated solution that integrates seamlessly with current production equipment, ensuring the secure handling of waste materials generated during the production of sensitive identification documents. This procurement is critical for enhancing operational efficiency and compliance with stringent security protocols, as any mixing of finished goods with waste could halt production. Interested contractors must submit their proposals by January 12, 2026, following a mandatory site visit on December 2, 2025, and should direct inquiries to Rebecca Nichols at rnichols@gpo.gov. The contract is anticipated to be a Firm-Fixed-Price type, with evaluations based on the best value tradeoff process.
    BFSU Trash Removal Services
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking to award a sole source contract for trash removal services to Blackfeet Solid Waste for the Blackfeet Service Unit in Browning, Montana. The contract will cover essential waste management services for the year 2025, from January 1 to December 31, at both the Blackfeet Service Unit and the Heart Butte Clinic. This procurement is crucial for maintaining public health standards through effective waste disposal in the community. Interested firms that believe they can provide these services are encouraged to contact Shannon Connelly at shannon.connelly@ihs.gov or by phone at 406-338-6452 within seven days of this notice, with the contract valued at $54,440.00.
    Current Sources of Income and Employment Verification Services (CSI) - Limited-Sources Justification
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Centers for Medicare and Medicaid Services, is seeking to procure Current Sources of Income and Employment Verification Services through a Limited-Sources Justification. This procurement is in accordance with FAR 8.405-6(a)(2) and supports the FAR 52.217-8 Option to Extend Services, indicating a need for reliable verification services that are critical for administrative support in credit reporting. The Limited-Sources Justification document is available for review on SAM.gov, and interested parties can reach out to Matthew Waskiewicz at matthew.waskiewicz@cms.hhs.gov or Lakisha Holly at lakisha.holly@cms.hhs.gov for further inquiries.
    Shipbreaking of USCG 160' Inland Construction Tenders
    Homeland Security, Department Of
    The Department of Homeland Security, specifically the U.S. Coast Guard (USCG), is seeking interested vendors for shipbreaking services to dispose of up to 160’ Inland Construction Tenders deemed excess, located between St. Louis, Missouri, and Mobile, Alabama. The procurement involves dismantling, demilitarizing, and recycling or disposing of the vessels in compliance with local, state, and federal regulations, including the appointment of an Environmental Manager and adherence to stringent environmental protection measures. This opportunity is crucial for maintaining the USCG's operational efficiency and environmental responsibility. Interested firms must respond to the Sources Sought Notice by January 9, 2026, providing detailed information about their capabilities and past performance to Nichol Fitzpatrick at nichol.a.fitzpatrick@uscg.mil.