The Department of Defense, specifically the Naval Air Warfare Center Air Division, is seeking quotes for a service agreement focused on the maintenance and repair of six nitrogen generators utilized by the U.S. Naval Fuels & Lubricants Chemistry Laboratory at Naval Air Station Patuxent River. The procurement aims to ensure the reliability of these critical systems through preventative maintenance, which includes at least one annual on-site visit and comprehensive repair services, with the performance period set from August 1, 2025, to July 31, 2026. This service is vital for supporting naval fleet operations and maintaining equipment functionality. Interested small businesses must submit their quotes by June 9, 2025, at 12:00 PM Eastern Standard Time, and should direct any inquiries to Johnny E. Smith or Roberta Nethercutt via the provided email addresses.

SOLICITATION+N0042125Q1180+(2).pdf

The document is a Request for Quotation (RFQ) for a one-year service agreement covering maintenance and repair of six nitrogen generators utilized by the U.S. Naval Fuels & Lubricants Chemistry Laboratory at Naval Air Station Patuxent River. The RFQ outlines the requirements for preventative maintenance, including at least one on-site visit annually, comprehensive repair services, and shipping instructions for necessary materials. The performance period is from August 1, 2025, to July 31, 2026, with a focus on ensuring equipment reliability for supporting naval fleet operations. Responses to the RFQ are not offers and will not bind the government to pay costs for quotations. Critical contact points for contractual and technical issues are provided, along with guidance for electronic invoicing through the Wide Area Workflow (WAWF) system. The document emphasizes compliance with numerous federal acquisition regulations and clauses pertinent to service contracts, reflecting the rigorous standards required for government procurement processes.

Small Business Set-Aside

All quotes/responses shall be submitted via email to Johnny.E.Smith.civ@us.navy.miL and

Roberta.M.Nethercutt.civ@us.navy.mil no later than June 9, 2025, by 12:00 pm Eastern Standard Time. Due to

limited ability to respond to mail in bids or voicemail requests we request that any Questions

concerning solicitation N00421-25-Q-1180  be emailed to Johnny.E.Smith.civ@us.navy.mil and,

Roberta.M.Nethercutt.civ@us.navy.mil.

Solicitation N00421-25-Q-1180

is issued as an intent to sole source. The Government intends to

Purchase on a firm fixed-price basis, and to solicit and award the proposed purchase order on a Sole

Sources w/ Peak Scientific  under the authority implemented by Federal

Acquisition Regulation (FAR) Part 13

Offerors must be registered in SAM.GOV database prior to submission of an offer to be

considered for award of any DOD contract. This may be accomplished electronically at

http://www.SAM.gov.

See Attached Solicitation Standard Form SF18 and Section C Statement of Work (SOW)

No Substitutions

All Parts must be new

This procurement is a total set-aside for small business under FAR Part 52.219-6.  Notice of Total Small Business Set-Aside.   Offers must complete the certification in Section K of this solicitation, 52.209-11,

Representation by Corporation Regarding Delinquent Tax Liability or a Felony conviction under any

Federal Law. All offers must complete FAR 52.204-26 within SAM. If 52.204-26 Section K is completed

as “does not” for provision and use of the prohibited equipment and services, FAR 52.204-24 Section K

would not be completed and submitted separately as part of the offer per direction within FAR 52.204-

24 itself. If FAR 52.204-26 includes “does” for either provision or use, FAR 52.204-24 Section K is

required to be completed and submitted as part of the proposal.

This is a firm fixed-price procurement; therefore, the offeror’s initial offer should represent the vendor’s

best quote in terms of lowest price and technical acceptability. Your quote must contain enough

technical information to evaluate your quote. Your quote will only be evaluated on the information you

provide. If vendors have questions, they must be asked prior to the closing of the request. Answers will

be posted within twenty four (24) hours of being asked. Depending on the amount of questions, the

government will reserve the right to extend the quotation period and will amend the solicitation

accordingly.

***Basis for Award***

All interested parties MUST submit a quote no later than June 9, 2025 12:00 P.M. Eastern Standard Time

Award will be made to the vendor that submits the lowest, firm fixed-price quotation that meets all the

requirements within in Section B of the solicitation (SF18). All vendors must sign, date and return the SF-

18. The Government will not pay for any information received. See Attached Solicitation Standard Form

SF18.

***Instructions to Offerors***

Please include the following information with your response:

(1) FOB:

(2) Shipping Cost:

(3) Tax ID#

(4) Dun & Bradstreet #

(5) Cage Code:

(6) Small Business – Yes ___ No ___

(7) GSA Contract No. if applicable____________________________

(8) Estimated Delivery Date:

(9) If available on a Pricelist, please provide a copy.

(10)Total Cost: $___________

All interested parties must submit quotes to both below points of contacts via email.

Government Points of Contact:

Johnny Smith

A2518011, NAWCAD Procurement Group, 21983 Bundy Road, BLDG 441

Patuxent River, MD 20670-1127

Email: Johnny.e.Smith.civ@us.navy.mil

Roberta Nethercutt

A2511004, NAWCAD Procurement Group, 21983 Bundy Road, BLDG 441

Patuxent River, MD 20670-1127

Email: Roberta.M.Nethercutt.civ@us.navy.mil

*YOU MUST SUBMIT SIGNED DOCUMENTATION VERIFYING YOU ARE AN AUTHORIZED DISTRIBUTOR

No terms will be incorporated into any price quote and/or order accepted by the Government unless

otherwise agreed to by all parties in writing. Any and all terms and conditions contained in any price

quote and/or order that violate any Federal laws, statutes, and regulations, including but not limited to,

the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement

(DFARS) are void and will have no effect. The applicable Federal laws, statutes, and regulations,

including, but not limited to, the FAR and DFARS will govern instead.

Total Small Business Set-Aside (FAR 19.5)

Buyer

NAICS

PSC

Set Aside

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