Published Date
December 12th, 2023
Response Deadline
December 12th, 2023
Gulf Coast Veterans Healthcare System 400 Veterans Avenue
Biloxi, MS, 39531, USA
Notice Type
Sources Sought
Solicitation No.






Sources Sought VETERANS AFFAIRS, DEPARTMENT OF is seeking potential sources for Inventory Management Software in Biloxi, MS. The software will be used by the EMS Supervisors and Management team to replace manual paper-based inspections, eliminating data entry and producing reports. The contractor will provide supplies, equipment, software, and training for an automated mobile inspection program. The program will collect inspection data on a phone/tablet and allow for customization of inspection requirements. Reports and dashboards will be provided to display the collected data. Training and ongoing support will be required. The requested services must be delivered within 30 days of receipt of the order. Interested vendors should submit a brief description of their capabilities and indicate their business size and socio-economic status. The response deadline is December 15, 2023. This is a sources sought notice and a solicitation is not currently available.


Sources Sought Notice Only: DESCRIPTION: This is a sources sought to determine the availability of potential sources having the skills and capabilities necessary to provide the SPECIFIED REQUIREMENT. All interested vendors are invited to provide information to contribute to this market survey/sources sought including commercial market information. THIS IS NOT A SOLICITATION ANNOUNCEMENT. This is a sources sought synopsis only. Questions shall be submitted by email to Jennifer.adams7@va.gov. Provide only the requested information below. The purpose of this sources sought is to gain knowledge of potential qualified sources and their size classifications (Service Disabled/Veteran Owned Small Business (SDVOSB/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, FSS/GSA contract schedule holders or large business) relative to NAICS CODE: 541519 Other Computer Related Services. PRODUCT/SERVICE CODE: H370- Inspection of Automated Data Processing equipment. The size standard is $34M. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought synopsis, a solicitation announcement may be published on the GSA or FBO website. Responses to this sources sought synopsis are not considered adequate responses to the solicitation announcement. All interested offerors must respond to the solicitation announcement in addition to responding to this sources sought announcement. Please read the Statement of Work carefully before responding to this RFI. Period of Performance: January 1, 2024 through September 30, 2024, with 3 plus option years. SPECIFIED REQUIREMENT: Network Contracting Office 16 (NCO16) is seeking sources for a potential contractor to perform the following type of service for Inventory Management Software Service for the location of Biloxi, MS. Performance Work Statement 1. Background: 1.1. The EMS Service is requesting the purchase of a paperless EMS Quality Assurance Cleaning Inspection System in a manner that ensures the requirements of Department of Veterans Affairs, The Joint Commission, Inspector General and other third-party regulatory reviews. 1.2. Used by the EMS Supervisors and Management team to replace the labor involved in manual paper-based inspections. Eliminating data entry, rework and the time spent following up and manually producing reports. 2. Scope: 2.1. The contractor shall provide all supplies, equipment, software, and training for an automated mobile inspection program for EMS QA inspections. Inspection data will be collected on a phone/tablet. Photos, notes and details can be added to any issues and produce a follow-up ticket to be corrected by the EMS staff, with automatic follow-up and closure tracking. 2.2. Vendor shall provide customizable EMS QA Inspection type requirements/questions/ templates to choose for their individual needs. A list of mandatory questions for the medical center to have on their EMS QA inspection question database will be given to the vendor. Types of inspections may include: Daily Cleaning, Terminal/Discharge Cleaning, Fluorescent Marking, ATP test results, Patient Experience. Inspectors will only be given the items to be inspected based upon the type of room they are evaluating. 2.3. The vendor shall provide reports that formulate the collected data into easily readable reports and dashboards such as executive summaries, and graphs that compare, detail, cross reference, collate and display the information and data. 2.4. Administrators can set inspection quotas for their team with automated reminders to ensure compliance. Online modifications can be made immediately to the EMS QA Inspection requirements. 2.5 The program shall be hosted by the vendor requiring no new technical requirements onsite or on the Veterans Affairs servers. Data will be synced automatically when WiFi is available on the tablet or phone. 3. Salient Characteristics: 3.1. Training is required that consists of on-site training of all supervisory and management staff of EMS. 3.2. Ongoing support to be provided to all those trained regarding any training or technical issues through the life of the service contract via phone, email, online chat and online reference materials. 3.3. The system must contain VA EMS Sanitation standard checklists that can be modified as needed. 4. Delivery Schedule: 4.1. The requested services must be delivered to the VA within 30 days of receipt of the order. REQUESTED INFORMATION: (1) STATEMENT OF CABABILITY: Submit a brief description, five (5) pages or less, that demonstrates how your company has the supervision, facilities, labor, and experience to perform the scheduled and unscheduled pharmaceutical waste collection, transport and disposal as described above. Include experience in performing these services to the VA, other Government (Federal or State) agency, or for a private facility. Please specify your availability to start date and your address. (2) BUSINESS SIZE AND SOCIO-ECONOMIC STATUS: (a) Indicate whether your business is large or small (b) If small, indicate if your firm qualifies as a small, emerging business, or small disadvantaged business (c) If disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act (d) Indicate if your firm is a certified Hub-zone firm (e) Indicate if your firm is a woman-owned or operated business (f) Indicate if your firm is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (g) Include the DUNS number of your firm. (h) State whether your firm is registered with the Beta.Sam.Gov at https://beta.sam.gov and/or the VetBiz Registry at https://vetbiz.va.gov , (i) NOTE that any future solicitation could only be awarded to a contractor who is registered in SAM and to receive award based on VOSB or SDVOSB status you must be registered in the VetBiz Registry. Responses shall be submitted to 36C25624Q0255 no later than 3PM CST, Friday, December 15, 2023. Fax or Telephone calls will not be accepted. Your response should include both the STATEMENT OF CABABILITY and BUSINESS SIZE AND SOCIO-ECONOMIC STATUS information as explained above. Please place "Attention: Inventory Management Software, Biloxi, MS . This is a sources only. A SOLICITATION IS NOT CURRENTLY AVAILABLE AND MAY NOT DEVELOP FROM THIS RFI. If a solicitation is issued it will be announced later and all interested parties must respond to that solicitation announcement separately from the responses to this announcement.

Contact Information

PrimaryJennifer AdamsContracting Officer
601-364-4471 ext 55222
26 KB

Opportunity Lifecycle

Sources Sought