Propane for Standing Rock Agency
ID: 140A0126Q0002Type: Combined Synopsis/Solicitation
Overview

Buyer

INTERIOR, DEPARTMENT OF THEBUREAU OF INDIAN AFFAIRSSOUTHERN PLAINS REGIONANADARKO, OK, 73005, USA

NAICS

Industrial Gas Manufacturing (325120)

PSC

GASES: COMPRESSED AND LIQUEFIED (6830)

Set Aside

Indian Small Business Economic Enterprise (ISBEE) Set-Aside (specific to Department of Interior and Indian Health Services) (ISBEE)

Original Source

https://sam.gov/workspace/contract/opp/70632002eb714eaf876df1213af382d7/view
Timeline
    Description

    The Department of the Interior, specifically the Bureau of Indian Affairs, is seeking proposals for the procurement of 66,800 gallons of propane for the Standing Rock Agency, with a performance period from December 15, 2025, to March 31, 2026. The objective is to ensure adequate heating for five designated buildings during the winter months, requiring the selected vendor to coordinate deliveries and comply with all applicable regulations. This procurement is set aside for Indian Economic Enterprises (IEEs) and will be awarded based on the Lowest Price Technically Acceptable source selection process. Interested vendors must submit their quotes by December 10, 2025, and can contact Crystal Keys at crystal.keys@bia.gov or 405-933-6016 for further information.

    Point(s) of Contact
    Keys, Crystal
    (405) 933-6016
    crystal.keys@bia.gov
    Files
    Title
    Posted
    Attachment_1__SOW.pdf
    The Standing Rock Agency Facilities Operations seeks a vendor for propane delivery to five specific buildings (194, 195, 142, 187, and 51 Proposal Ave. Ft Yates ND 58538) during the 2025-2026 winter months. The objective is to ensure a safe and healthy environment by providing essential heating. The vendor will be responsible for coordinating deliveries, adhering to all applicable codes and regulations, and providing a delivery schedule to the Facility Manager at least one week in advance. No government-furnished property will be provided. Upon completion of work, the Bureau of Indian Affairs will inspect and accept the deliveries.
    Attachment_2__Pricing_Template_SRA.pdf
    This document is Attachment 2, the pricing template for solicitation 140A0126Q0002, which is an RFP for the procurement of propane for the Standing Rock Agency. The solicitation requests a quantity of 66,800 gallons of propane with a delivery period prior to March 31, 2026. The form requires the company name, point of contact, and an estimated total price. By responding to the solicitation using this form, the vendor affirms their offer to provide liquid propane in accordance with all local, state, and federal laws, guidelines, and regulations, and agrees to abide by all terms and conditions outlined in the solicitation document.
    Attachment_3__IEE_Representation_Form.pdf
    Sol_140A0126Q0002_Amd_0001.pdf
    This document is an amendment to solicitation number 140A0126Q0002, issued by the DOI, BIA GPRO Contracting Office in Aberdeen, SD, and administered by the BIA SPRO 00003 Contracting Office in Anadarko, OK. The amendment, effective 11/18/2025, changes the set-aside from ISBEE to IEE and extends the due date for quotes to 12/10/2025 at 5:00 PM CST. The period of performance for the contract is from 12/15/2025 to 03/31/2026. Offerors must acknowledge receipt of this amendment by completing items 8 and 15 and returning copies, by acknowledging on each offer submitted, or by separate letter or electronic communication. Failure to acknowledge receipt prior to the specified hour and date may result in the rejection of the offer. All other terms and conditions of the original solicitation remain unchanged.
    Sol_140A0126Q0002.pdf
    This government Request for Proposal (RFP) (Solicitation Number 140A0126Q0002) is for the procurement of 66,800 gallons of propane for the Standing Rock Agency, with an anticipated performance period from December 1, 2025, to March 31, 2026. The acquisition is set aside 100% for Indian Small Business Economic Enterprises (ISBEEs) under NAICS code 325120. The Government intends to award a Firm-Fixed-Price (FFP) Purchase Order based on the Lowest Price Technically Acceptable source selection process. Key terms include various FAR and DIAR clauses, custom clauses for electronic invoicing via the IPP system, and provisions regarding telecommunications equipment, inverted domestic corporations, and delinquent tax liability. Offers are due by November 25, 2025, at 1700 CS.
    Lifecycle
    Title
    Type
    Propane for Standing Rock Agency
    Currently viewing
    Combined Synopsis/Solicitation
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