The U.S. Department of State, through the U.S. Embassy in Kyiv, Ukraine, is seeking qualified vendors to provide cleaning and maintenance services for America House located at 6, Mykoly Pymonenka St., Kyiv. The procurement includes comprehensive cleaning of three buildings, basic maintenance services such as electrical, plumbing, and carpentry repairs, and the provision of necessary supplies and equipment, with a contract duration of one year and two optional one-year extensions. This opportunity is crucial for maintaining the operational standards of the facility, which serves as a cultural and community hub. Interested vendors must submit their quotations in English by December 10, 2025, at 17:00 local time, to KyivSolicitations@state.gov, and should ensure they are registered in the System for Award Management (SAM) prior to submission.

Questions and Answers RFQ 19UP3026Q0005 Cleaning and Maintenance Services for America House.pdf

This document contains Questions and Answers for Solicitation # 19UP3026Q0005, which seeks Cleaning and Maintenance Services for America House in Kyiv, Ukraine. Key information provided includes the current contractor (FASILITI PRO, TOV) and that the estimated contract cost is below the Simplified Acquisition Threshold. The document directs offerors to specific sections of the Scope of Work for details on facility square footage, frequency of services, and working hours. It also clarifies that there is no mandatory number of custodians; offerors should determine this based on their own capabilities. Furthermore, it explicitly states that USA-registered LLCs are allowed to compete, provided they offer proof of a permanent address in the USA if they do not use a Ukrainian subcontractor. This Q&A section is crucial for potential bidders to understand the requirements and scope of the RFP.

RFQ_SF1449_19UP3026Q0005.pdf

This government Request for Quotation (RFQ) 19UP3026Q0005, issued by the U.S. Embassy Kyiv on November 26, 2025, seeks a contractor for comprehensive cleaning and basic maintenance services at the American House (AH) facilities located at 6, Mykoly Pymonenka St., Kyiv, Ukraine. The contract is for a one-year base period with two one-year options. Services include regular interior and exterior cleaning of three buildings, basic electrical, plumbing, and carpentry repairs, and provision of all necessary supplies and equipment. The contractor must meet specific performance standards, adhere to safety practices, and ensure personnel security. Offers are due by December 10, 2025, at 17:00 local time, and can be submitted in Ukrainian Hryvnyas or US dollars, with specific conversion options for Ukrainian vendors. Various FAR clauses are incorporated by reference, including those related to whistleblower rights, executive compensation, ByteDance prohibition, and combating human trafficking.

The U.S. Embassy Kyiv, Ukraine invites all interested responsible vendors to submit quotations for regular cleaning and basic maintenance services for America House located at 6, Mykoly Pymonenka St. in Kyiv, according to the attached Request for Quotation.

All quotations must be prepared in English and submitted in PDF or ZIP format **by e-mail on or before 17:00 (Kyiv local time) December 10, 2025,**toKyivSolicitations@state.gov with subject line «Cleaning and Maintenance Services for America House in Kyiv, Ukraine - 19UP3026Q0005». No quotations will be accepted after the indicated deadline.

For a quotation to be considered, you shall complete and submit the following:

1. Standard Form SF-1449
2. Section 1 and Section 5 of the Request for Quotation
3. Additional information as required in Section 3 of the Request for Quotation.

SAM Registration:

According to FAR 4.1102 in case the amount of offer/contract action exceeds $30,000, all prospective offerors shall be registered in System for Award Management (SAM): www.sam.gov at the time an offer or quotation is submitted, during performance and through the final payment. System updates may lag policy updates. The SAM may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services, 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies and Contracting Officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

The U.S. Government intends to award a contract to the responsible vendor submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with vendors in the competitive range if there is a need to do so.

All solicitation related questions should be addressed in English language at KyivSolicitations@state.gov with subject line «Cleaning and Maintenance Services for America House in Kyiv, Ukraine - 19UP3026Q0005» no later than December 2, 2025, 15:00 (Kyiv local time).

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