Q518--LEX | Tai Chi Instructor | Base Plus 4

Status
Inactive
Published Date
November 16th, 2023
Response Deadline
November 27th, 2023
Location
Veterans Affairs Medical Center Lexington 1101 Veterans Drive
Lexington, 40502
Notice Type
Combined Synopsis/Solicitation
Solicitation No.
36C24924Q0072

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF249-NETWORK CONTRACT OFFICE 9 (36C249)MURFREESBORO, TN, 37129, USA

PSC

MEDICAL- PHYSICAL MEDICINE/REHABILITATION (Q518)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Summary

The Veterans Affairs Department is seeking a Tai Chi Instructor to provide Integrative Health Services, including movement therapies, to veterans at the Lexington VA Health Care System. The instructor must be trained according to standards outlined by the American Tai Chi and Qi Gong Association (ATCQGA) and have completed at least 150 documented hours of formal training. They must also be certified by ATCQGA and have a current CPR certification or complete BLS through the VA before offering classes. Services will be provided in a safe, effective, and non-judgmental manner, taking into consideration the individual needs of the recipients. The instructor will be responsible for offering Tai Chi classes for 2 hours per week, accommodating 1-12 participants in group sessions. The schedule will run Monday through Friday, between 0700-1900, with the exception of 11 Federal Holidays. The contractor must attend required team meetings at the Lexington VA Medical Center and provide clinical notes in the Veterans Health Administration (VHA) electronic health record system. The government will furnish all supplies and equipment, and the instructor will be paid an hourly rate for a total of 2 classes per week and 2 whole health events.

Description

1 STATEMENT OF WORK Lexington Veterans Administration Health Care System (LVAHCS) Tai Chi Instructor Services 1. Scope The Lexington VA Health Care System (LVAHCS) Whole Health Program has a requirement to provide Integrative Health Services including movement therapies (Tai Chi) and mind-body practices to veterans. Services will be provided at the Lexington VA Contractors offering the services shall be trained according to standards outlined by American Tai Chi and Qi Gong Association (ATCQGA). Contractors shall have completed at least a 150 documented hours of formal training and will be certified by ATCQGA. Instructors shall have a current CPR certification or will complete BLS through the VA before offering classes. Proof of training of all individual instructors shall be provided to the LVAHCS. Services shall be provided in a safe, effective, and non-judgmental manner and will take into consideration the individual needs of the recipient. 2. Purpose The Department of Veterans Affairs is committed to providing individualized, proactive, patient-driven care that includes both conventional and complementary integrative health (CIH) approaches. The Office of Patient-Centered Care and Cultural Transformation (OPCCCT) provides leadership to VHA regarding IH approaches and serves as the LVAHCS s partner in establishing a Whole Health model of care within our facility. It is VHA s goal to provide care in the safest and least restrictive environment, through a continuum of services.  The LVAHCS s Whole Health Program Manager is responsible for developing, managing and providing CIH services to our Veterans. By partnering with a, local instructors qualified to offer all required services to our Veterans through vested providers, the Whole Health Program Manager will create an avenue for Veterans to access CIH services. The primary goal of the Whole Health Program Manager is to maintain or improve the health of Veterans served in our organization by increasing equal access to CIH services. 3. Description of Service a. The business shall provide contractors whose training meets standards set by ATCQGA and teaches in a manner acceptable to the LVAHCS for the following clinical service: Tai Chi (2 hours per week), to offer clinical services to veterans served by the LVAHCS, under the direction of the LVAHCS IHP. b. Programming will run Monday through Friday, between the hours of 0700-1900, with the exception of 11 Federal Holidays (New Year s Day, MLK Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, and Christmas Day) c. Services will be provided in group sessions. Group sessions will accommodate from 1-12 participants. VA will have the ability to add/drop participants with limited notice. d. A master schedule of program offerings will be maintained by the VA Whole Health Program Manager and be made available to the contractor. Changes to the schedule will be done with a minimum of 6 weeks notice to the contractor. e. Cancellations of services will be accepted with a 6-week notice, without penalty. If cancellations are made within a 6-week time frame from said appointment, full compensation will be provided to the contracting organization. f. Contracted instructors shall attend required team meetings at the Lexington VA Medical Center, as deemed necessary by the Whole Health Program Manager. Attendance can be by phone, unless otherwise directed by the Whole Health Program Manager. Contracted instructors shall be expected to provide pertinent information to enable LVAHCS practitioner to document patient participation and outcomes in the VA Electronic Medical Record. CIH practitioners are expected to share feedback and relevant experience, when appropriate, to foster the growth of the Whole Health Program. Instructors may be asked to complete other additional, related duties by the Whole Health Program Manager. Practitioners must also maintain up-to-date trainings that are required by the VHA for all personnel involved in patient care and/or research studies. Training certificates must be given to the Whole Health Program Manager, or other appropriate staff within Mental Health. g. Movement Therapy instructors shall provide said therapy to Veterans seen in the Whole Health, unless specified as otherwise by the Whole Health Program Manager or associated LVAHCS staff. The style of expressive art should be consistent with the guidelines and direction of the IHP. Sessions will be provided on a recurring, weekly basis. The date, time and location of these group sessions will be determined by the Whole Health Program Manager. The practitioner is required to follow all VHA guidelines and policies surrounding patient care. Deliverables: The Movement Therapy instructors must be present no more than fifteen (15) minutes prior to the start of each session, stay forty-five (45) minutes after each session to allow for set up and clean up after class. Each instructor must create a safe environment of healing and restoration for Veterans. The time allotted should include preparation and introduction to the service. The expressive art practitioner should also be able to demonstrate an understanding of VHA guidelines and policies, and adhere to guidelines set forth by the IHP. Instructors shall inform VA immediately of any equipment that needs repaired or replaced. Instructors shall immediately remove any equipment that may cause a potential harm to a Veteran and inform VA. Instructors shall inform VA 30 days in advance of any supply needs Instructors shall access the VA through employee entrances and shall only park in employee approved parking spots Instructors shall follow all VHA rules and regulation while on VA property. h. All contracted practitioners shall complete clinical notes in the Veterans Health Administration (VHA) electronic health record system, known as CPRS, utilizing templates established by IHP. These notes are to be completed at the end of each appointment, unless mitigating circumstances are present. The task much be completed in a timely fashion and should take no more than 30 minutes per group session. All required medical record documentation shall be completed within 24 hours of seeing the patient, utilizing CPRS, following sessions each day by the practitioners, adhering to VHA policies and guidelines. In addition to required information, the practitioners should note anything of importance as it pertains to the patient's care 4. Quality of Service The contracted instructors shall be responsible for providing qualified, courteous and efficient services as noted above. Instructors who are unable to keep appointments due, to illness, injury or other unforeseen circumstances will inform the LVAHCS at least 2 hours prior to start of class. Contracted instructors shall inform LVAHCS at 60 days in advance of any planned vacation. Any concerns related to quality of services or practitioners will be handled between the contracting organization and the Whole Health Program Manager, in a fashion acceptable to the contractor and LVAHCS staff. 5. Government-furnished Equipment. The Government will furnish all supplies and equipment. 6. Access to Services Services will be provided as determined by the IHP and contracting organization and provisions noted above. Per VA Acquisition Regulation (VAAR) 852.271-70 NONDISCRIMINATION IN SERVICES PROVIDED BENEFICIARIES (APR 1984): Contractor agrees to provide all services specified in this contract for any person determined eligible by the Under Secretary for Health, or designee, regardless of race, color, religion, sex, or national origin of the person for whom such services are ordered. Contractor further warrants that he/she shall not resort to subcontracting as a means of circumventing this provision. 7. HIPAA Compliance Contractor must adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the National Standards to Protect the Privacy and Security of Protected Health Information (PHI). As required by HIPAA, the Department of Health and Human Services (HHS) has promulgated rules governing the security and use and disclosure of protected health information by covered entities, including the Department of Veterans Affairs (VA). The VA Central Office, Washington DC, has determined medical services provided under Veterans Benefits Administration (VBA) do not require a Business Associate Agreement (BAA) from contractors providing healthcare services on VA s behalf. 8. Information Security Contractor shall comply with all applicable Information Security policies including, but not limited to, completing required training, signing and abiding by the Rules of Behavior , completing any security background checks as requested by VA and maintaining the security of sensitive information per VA regulations. 9. Payment of Services. Instructors will be paid an hourly rate. The instructor will be paid for the 15 minutes prior to the class, the one hour class and for the 45 minutes after the class. For a total of two (2) hours per class. There will be a total of two (2) classes per week and 2 whole health events. (End of Statement of Work)

Contact Information

PrimaryAdrian A. A. KingContract Specialist
(615) 225-5978
adrian.king@va.gov
Attachments
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Opportunity Lifecycle

Title
Type
Combined Synopsis/Solicitation