The U.S. Department of State, through the U.S. Embassy in Tokyo, is seeking qualified contractors to provide Mold Damage Restoration Services for Apartment M108 at the Mitsui Housing Compound in Tokyo, Japan. The procurement aims to address mold damage and restore the apartment to a habitable condition, with the intention of awarding a Purchase Order to the lowest-priced, technically acceptable quote. This service is critical for maintaining the quality of housing facilities for U.S. personnel stationed abroad. Interested contractors must submit their quotations electronically to Ayaka Ogawara by February 4, 2026, at 10:00 a.m. JST, following a pre-quotation conference and site visit on January 22, 2026. Registration in the System for Award Management (SAM) is required prior to submission, and contractors must comply with local laws and provide necessary insurance.

19JA8026Q0010 - CoverLetter - RFQ - AttachmentI-1(SOW).pdf

The U.S. Embassy Tokyo issued an RFQ (Request for Quotations) seeking Mold Damage Restoration Services for Apartment M108 at the Mitsui Housing Compound in Tokyo, Japan. The U.S. Government intends to award a Purchase Order to the responsible company submitting a technically acceptable quote at the lowest price. Key dates include a pre-quotation conference and site visit on January 22, 2026, with registration due by January 20, 2026. Questions regarding the RFQ must be submitted by January 27, 2026, and final quotations are due by February 4, 2026, at 10:00 a.m. JST. All submissions are electronic to Ayaka Ogawara. Quoters must be registered in the System for Award Management (SAM) database. The contract specifies a firm fixed price, payment in U.S. dollars for U.S. firms or Japanese Yen for others, and an exemption from Japanese consumption tax. Work must be completed within 44 calendar days of the Notice to Proceed, with liquidated damages of ¥100,000 per day for delays. Contractors must provide insurance, comply with local laws, and ensure personnel undergo security vetting.

Enclosed is a Request for Quotations (RFQ) for Mold Damage Restoration Services for Apartment M108 at the Mitsui Housing Compound in Tokyo, Japan. If you would like to submit quotation, follow the instructions in Section J of the RFQ, complete the required portions of the attached document, and submit it to the email address shown in paragraph 3. Quotations of the Cover Letter.

The U.S. Government intends to award a Purchase Order to the responsible company submitting a technically acceptable quote at the lowest price. The U.S. Embassy Tokyo intends to award the Purchase Order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The U.S. Government is planning a pre-­quotation conference and walk-through at the site, and the date for the conference and site visit is in the soliciatation.   
  
Quoters shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their quotation as prescribed under FAR 4.1102.  Failure to be registered at time of quotation submission may deem the quoter’s quotation to be considered non-responsible and no further consideration will be given.  Therefore, quoters are highly encouraged to register immediately if they are interested in submitting a response to this requirement.  
  
Your quotation must be submitted electronically to Ayaka Ogawara via email to OgawaraAX@state.gov.  The e-mail size must not exceed 15MB.  If the e-mail size should exceed 15MB, the submission must be made in separate e-mails less than 15MB each.  After submission of quotation, quoters shall contact Ayaka Ogawara by phone (Mobile: 090-1110-9327 or Office: 03-3224-5208) or email to confirm the receipt of quotation.

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