ContractCombined Synopsis/SolicitationTotal Small Business Set-Aside (FAR 19.5)

Medical Coding Software, New Mexico VA Health Care System

DEPARTMENT OF VETERANS AFFAIRS• 36C26226Q0128
Response Deadline
Dec 12, 2025
Deadline passed
Days Remaining
0
Closed
Set-Aside
Total Small Business Set-Aside (FAR 19.5)
Notice Type
Combined Synopsis/Solicitation

Contract Opportunity Analysis

The Department of Veterans Affairs is seeking quotes for a Medical Coding Software subscription for the New Mexico VA Health Care System, specifically through the Cooperative Studies Program Clinical Research Pharmacy Coordinating Center. The procurement aims to secure a FedRAMP-authorized or VA Technical Reference Model (TRM) approved Software-as-a-Service (SaaS) solution that includes medical coding capabilities, dictionary loads (MedDRA and WHODrug), user subscriptions for six users, software support, installation, data migration, and virtual user training. This software is critical for ensuring patient safety and compliance with reporting requirements, facilitating timely data collation for regulatory submissions and clinical trials. Interested vendors must submit inquiries by December 3, 2025, and quotes by December 12, 2025, to Katharine Robert at katharine.robert@va.gov, with the contract expected to be awarded for a one-year period from January 11, 2026, to January 10, 2027.

Classification Codes

NAICS Code
541511
Custom Computer Programming Services
PSC Code
AN11
HEALTH R&D SERVICES; HEALTH CARE SERVICES; BASIC RESEARCH

Solicitation Documents

2 Files
Combined Synopsis 36C26226Q0128.docx
Word•54 KB•11/26/2025
AI Summary
The Department of Veterans Affairs (VA) is soliciting quotes for a Medical Coding Software Subscription for the New Mexico VA Health Care System. This Request for Quotation (RFQ), set aside for small businesses, seeks a firm-fixed-price contract for a one-year period from January 11, 2026, to January 10, 2027. The required software must be a FedRAMP-authorized or VA Technical Reference Model (TRM) approved Software-as-a-Service (SaaS) solution, providing medical coding, dictionary loads (MedDRA and WHODrug), user subscriptions for six users, software support, installation, data migration, and virtual user training. All inquiries must be submitted by December 3, 2025, and quotes are due by December 12, 2025, to Katharine Robert at katharine.robert@va.gov. Evaluation criteria include technical capability, past performance, and price, with an emphasis on Section 508 compliance for accessibility.
Sources Sought Notice 36C26226Q0128.docx
Word•35 KB•11/15/2025
AI Summary
The Department of Veterans Affairs is seeking sources for a Research Medical Coding Software subscription for the New Mexico VA Health Care System. This Sources Sought Notice (36C26226Q0128) is for market research to identify qualified small businesses capable of providing MedCodr Software or a similar FedRAMP-certified solution. The software must include features like multiple dictionary support (MedDRA & WHODrug), study setup with version control, multi-user access, data import/export, auto/manual coding, reporting, and Section 508 compliance. The contract will be for one year (January 11, 2026 – January 10, 2027) and includes software licenses for six users, dictionary loads, support, installation, data migration, and virtual user training. All solutions must comply with VA technical reference models and FISMA requirements.

Related Contract Opportunities

Project Timeline

postedOriginal Solicitation PostedNov 14, 2025
deadlineResponse DeadlineDec 12, 2025
expiryArchive DateDec 27, 2025

Agency Information

Department
DEPARTMENT OF VETERANS AFFAIRS
Sub-Tier
VETERANS AFFAIRS, DEPARTMENT OF
Office
262-NETWORK CONTRACT OFFICE 22 (36C262)

Point of Contact

Name
Katharine Robert

Place of Performance

Albuquerque, New Mexico, UNITED STATES

Official Sources

View on SAM.gov