PM and Maintenance/Service Agreement for laboratory incubators, freezers, LN2 and refrigerators in the Vaccine Research Center
ID: RFQ-NIAID-25-2258557Type: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFNATIONAL INSTITUTES OF HEALTHNATIONAL INSTITUTES OF HEALTH NIAIDBETHESDA, MD, 20892, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (J066)

Original Source

https://sam.gov/opp/2674c35c085b412fb8d0d30615b9e023/view
Timeline
    Description

    The Department of Health and Human Services, through the National Institutes of Health (NIH), is seeking qualified contractors to provide a 12-month preventive maintenance and service agreement for laboratory incubators, freezers, LN2 tanks, and refrigerators at the Vaccine Research Center in Bethesda, Maryland. The contract will include priority scheduling for repairs, certified technician availability 24/7, preventive maintenance inspections, and unlimited support, ensuring the operational efficiency of critical laboratory equipment essential for scientific research and healthcare. Interested vendors must submit their quotes via the NIAID electronic Simplified Acquisition Submission System (eSASS) by March 31, 2025, with the solicitation number RFQ-NIAID-25-2258557. For further inquiries, contact Dana Monroe at dana.monroe@nih.gov or call 406-375-9814.

    Point(s) of Contact
    Dana Monroe
    (406) 375-9814
    dana.monroe@nih.gov
    Files
    Title
    Posted
    2_Posting Bill of Materials_2258557.docx
    This document provides a detailed Bill of Materials for various laboratory equipment, including freezers, refrigerators, incubators, and other temperature-controlled devices, scheduled under an annual service contract effective from April 10, 2025, to April 9, 2026. It showcases a comprehensive list of equipment from multiple manufacturers, such as SANYO, PANASONIC, THERMO, MVE, and others, including model numbers, serial numbers, equipment types, and specific locations within the facility. Each entry is meticulously cataloged, indicating equipment specifications that are essential for accurate service agreements and inventory management. The contract likely serves as part of a federal or state/local Request for Proposal (RFP) process, focusing on acquiring service for essential laboratory equipment to ensure operational efficiency and compliance with regulatory standards. The structured format demonstrates the need for precision in procurement and maintenance planning, underscoring the importance of these devices in laboratory settings, particularly those involved in scientific research and healthcare.
    4_FAR 52.212-5 Jan 2025.docx
    The document outlines the Federal Acquisition Regulation (FAR) clause 52.212-5, which mandates contract terms consistent with statute and executive order provisions for commercial products and services. It specifies the clauses contractors must adhere to, which include prohibitions related to confidentiality agreements and contracting for products from specific entities (e.g., Kaspersky Lab), guidelines on payments to small business subcontractors, and various equal opportunity employment requirements. The stipulations also ensure compliance in areas such as labor standards, employee rights, and procurement regulations related to national security. Additionally, the clause indicates contractors are not obligated to flow down all FAR provisions in subcontracts, though certain clauses are required. This document is essential for guiding contractors in federal procurements by detailing necessary legal compliance to support fair contracting practices and uphold governmental integrity, particularly in relation to federal grants and RFPs at multiple government levels.
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