The Federal Bureau of Investigation (FBI) is seeking qualified contractors to provide Vibration Analysis and Ultrasound Testing services for its Heating, Ventilation, and Air Conditioning (HVAC) systems at the CJIS Division in Clarksburg, West Virginia. The objective of this procurement is to prevent major system failures, reduce energy consumption, and maintain critical data processing equipment by detecting early signs of equipment malfunction and air leaks through semi-annual inspections and ultrasound analysis. The selected contractor will be responsible for delivering bi-annual reports with corrective actions and cost estimates, ensuring compliance with strict security requirements for personnel accessing FBI facilities. Interested businesses must submit their responses by January 23, 2026, at 4:00 PM EST, to Logan Swiger at lswiger2@fbi.gov and Andre Wilson at alwilson6@fbi.gov, with responses limited to three pages.

DRAFT SOW CJIS Vibration Analysis.pdf

The Federal Bureau of Investigation (FBI) CJIS Division is seeking a contractor for a five-year agreement to provide Vibration Analysis and Ultrasound Testing services for its Heating, Ventilation, and Air Conditioning (HVAC) systems in Clarksburg, WV. This contract aims to prevent major system failures, reduce energy consumption, and maintain critical data processing equipment by detecting early signs of equipment malfunction and air leaks. The services will include semi-annual inspections of various pumps, chillers, air handlers, cooling towers, and exhaust fans across multiple buildings, as well as ultrasound analysis of pneumatic systems. The contractor must provide certified vibration analysis technicians, deliver bi-annual reports with corrective actions and cost estimates, and maintain a continuous data stream for trending purposes. Strict security requirements, including background investigations and adherence to IT security policies, are mandatory for all personnel accessing FBI facilities and systems.

PLEASE SUBMIT ALL RESPONSES TO THIS SOURCES SOUGHT TO LOGAN SWIGER AT LSWIGER2@FBI.GOV AND ANDRE WILSON AT ALWILSON6@FBI.GOV.

This is a Sources Sought Notice/Request for Information for the purpose of conducting market research and obtaining industry information ONLY. Proposals are NOT being requested, nor accepted at this time. The purpose of this Sources Sought Notice / Request for Information is to obtain knowledge of interest, capabilities, and qualifications from qualified small business concerns. The FBI will use information obtained through this notice as well as other market research to develop an acquisition strategy.

Based on the results of our market research, and interest demonstrated by responses to this notice, our goal is to award a contract for Vibration Analysis & Ultrasound Testing services. The North American Industry Classification System (NAICS) code for the contract will be 541330 Engineering Services.

The total period of performance for this contract, to include all options, shall not exceed five (5) calendar years.

The FBI is requesting that interested businesses respond to this notice by furnishing the following information by Friday January 23, 2026, by 4:00pm EST. Responses are limited to no more than three (3) pages and should be in Adobe Acrobat PDF or Microsoft Word format.

(1) Company name, address, point of contact, telephone number, email address, and UEI Number.

(2) Socio-economic Classification(s): 8(a), Historically Underutilized Business Zone (HUBZone), Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Woman Owned Business, Large Business, or Small Business, etc. State your firm's socio-economic classification and what your average annual revenue has been over the past three (3) fiscal years. The size standard for NAICS 541330 is $25.5M and is calculated by averaging your firm's annual gross receipts over the past three (3) completed fiscal years.

(3) Provide a general statement of your qualifications, capabilities, and ability to perform the required types of work described.

(4) Demonstrate experience and technical competence in the execution of services for site equipment such as pumps, centrifugal chillers, reciprocation chillers, air handlers, cooling towers, and exhaust fans.

(5) State the firm's number of years of experience executing similar contracts. What metro locations, geographic areas, remote locations, and/or military installations have you performed services on. Please include contract number(s), dollar value(s) and owner points of contact.

(6) Brief description of at least two (2) services similar to that described above provided within the past five (5) years. Minimum information should include the following: contract number, total contract value, project location, period of performance, and a brief description of the services. Do not send photos at this time.

The Federal Bureau of Investigation (FBI) requires a contract to provide Vibration and Ultrasound Analysis for the Heating, Ventilation, and Air Conditioning Systems to the Federal Bureau of Investigation (FBI) CJIS Division, Clarksburg, WV. This is a non-personal services contract. The Government shall not exercise any supervision or control over contractor employees performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

PLEASE SUBMIT ALL RESPONSES TO THIS SOURCES SOUGHT TO LOGAN SWIGER AT LSWIGER2@FBI.GOV AND ANDRE WILSON AT ALWILSON6@FBI.GOV

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