This document outlines the justification for a sole-source procurement under federal acquisition regulations, emphasizing actions at or below the simplified acquisition threshold. It establishes that the Government Estimate (IGE) will be utilized to assess whether the proposed price is fair and reasonable. The contracting officer, Bethany N. Carbajal, certifies the accuracy of the justification, stating that proceeding with the purchase as a sole source aligns with the Government's best interests, contingent on available funds and the prior authorization of the needed services or supplies. The document includes a digital signature verifying the date and details of the approval. This summary encapsulates the essential aspects of the procurement process, focusing on compliance and the need for limited competition in specific cases within government contracting.

Pine Bluff Arsenal (PBA) seeks software maintenance services for multiple Rockwell Automation products currently utilized in their operations. The requirements include comprehensive support from trained technical engineers, offering unlimited real-time assistance via phone and electronic communication. Coverage is required 24/7 throughout the year, including holidays, mandating a managerial or administrative license for support access. The specific software packages needing maintenance encompass a range of Rockwell products, such as RSLogix and FT View, along with various specialized tools for automation, control, and network management. The request underscores PBA's need for reliable support to maintain operational efficiency and ensure the functionality of essential software in production settings, aligning with broader government procurement practices for operational excellence and continual improvement in technological systems.

The Quality Assurance Surveillance Plan (QASP) outlines requirements for providing 24/7 software support for multiple Rockwell software programs at Pine Bluff Arsenal. Key tasks include troubleshooting issues and installing software upgrades. Evaluations will be based on direct observations by government personnel, focusing on the contractor's timeliness and effectiveness in addressing performance standards. The document details assessment criteria, ranging from “Very Good” to “Unsatisfactory” performance, emphasizing the importance of effective corrective measures for any issues identified. The QASP serves as a living document that outlines the monitoring process and expectations for contractor performance, ensuring early identification and resolution of potential issues to minimize impact on the mission. Overall, the QASP facilitates government oversight of contractor performance, promoting transparency and communication while adapting monitoring levels based on performance outcomes. This approach emphasizes thorough assessment and quality control in delivering critical software support for government operations.

The Army Contracting Command – Rock Island has issued solicitation W519TC-25-Q-2122 for Rockwell Automation Software Maintenance at Pine Bluff Arsenal. This solicitation adheres to Federal Acquisition Regulations pertaining to commercial products/services and involves a Firm Fixed Price contract for one base year and up to four option years. It is targeted towards small businesses and includes specific performance periods: one year following award, with options extending up to four years total. The contract ensures 24/7 technical support and requires quotes to be submitted by April 21, 2025, at 12:00 PM CST. Contractors must be registered in the System for Award Management (SAM) to be eligible, and bids must be valid for 60 days post-submission. Delivery is to be made to the Central Shipping and Receiving Point at Pine Bluff, with detailed carrier instructions provided for scheduling. The solicitation emphasizes full and open competitions under NAICS Code 511210 and references compliant terms and conditions, ensuring adherence to federal standards throughout the contracting process. Notably, quotes will be evaluated based on base pricing, aligning with the Statement of Work attached to the solicitation.

The document outlines Amendment 0001 to solicitation W519TC-25-Q-2122 issued by the Army Contracting Command - Rock Island. The key purpose of this amendment is to extend the closing date for bids from April 22, 2025, to April 29, 2025, at 12:00 PM CST. Aside from this date adjustment, all other terms and conditions of the solicitation remain unchanged and in full effect. The amendment necessitates acknowledgment by contractors, either through submission of the amendment or by confirmation in their offers, to avoid rejection of their submissions. This adjustment reflects standard practice in government contracting where timelines can be modified to allow potential bidders more time to prepare their offers, thereby fostering greater competition and participation.