Janitorial Services

The USDA-APHIS-VS-Cattle Fever Tick Eradication Program (CFTEP) is seeking janitorial services for four facilities in Mission, Del Rio, Rio Grande City, and Zapata, Texas. This Request for Quotation (RFQ) is for a firm fixed-price contract, with a base period from September 10, 2025, to September 9, 2026, and four one-year options to renew, totaling five years. Services include weekly and monthly cleaning tasks, with specific requirements for each location. Contractors must provide all necessary supplies and equipment, while the government will supply certain consumables. Key requirements for contractors include an active SAM registration, a signed SF18 and price schedule, a list of key personnel, completed telecommunications representation, a technical capabilities statement, and at least three past performance questionnaires. All quotes must adhere to green cleaning product standards, emphasizing bio-based and recycled materials. Contractor personnel will be subject to background investigations conducted by the Federal Protective Service, paid for by the USDA APHIS.

This amendment to solicitation 12639525Q0214, dated 08/25/2025, from USDA-APHIS-SCB, addresses critical updates for an RFP related to HVAC Preventive Maintenance & Repairs. The amendment includes "Attachment 1: Relevant Experience" questionnaire, which contractors must complete to demonstrate qualifications. It also clarifies key personnel requirements, specifying that only names, phone numbers, and emails for Management/Supervisor and names for Cleaning Personnel are needed. The document provides contact information for site visits in Mission, Rio Grande City, Zapata, and Del Rio, TX, and identifies incumbent contractors for these locations along with their five-year contract values. Finally, it clarifies that Provision 52.204-24, regarding telecommunications and video surveillance, is not applicable to this requirement.

This amendment to solicitation 12639525Q0214 extends the response due date to Thursday, September 18, 2025, at 1 PM EST. Offers must acknowledge receipt of this amendment by completing items 8 and 15, returning copies of the amendment, acknowledging receipt on each offer copy, or sending a separate letter or electronic communication referencing the solicitation and amendment numbers. Failure to acknowledge receipt by the specified date and time may result in the rejection of the offer. Changes to already submitted offers can be made via letter or electronic communication, provided they reference the solicitation and amendment and are received before the opening hour. The contractor is not required to sign and return copies of this document. This document, Standard Form 30, outlines the process for amending solicitations or modifying contracts.

This document addresses questions regarding a government Request for Proposal (RFP) for cleaning services across multiple facilities, including Hidalgo, Starr, Zapata, and Del Rio. Key information provided includes the number of occupants per office (Hidalgo-10, Starr-13, Zapata-15, Del Rio-9), approximate square footage for waxing per location (Hidalgo-2,000, Starr-1,700, Zapata-1,500, Del Rio-1,500), and confirmation that all offices have tile flooring. The government will provide supplies to last between weekly services and clarified that wage determinations are county-specific. Facility details include trifold hand towel dispensers and regular toilet paper holders. The estimated performance start date is September 30, 2025. The response to this solicitation, including the executive summary, capabilities, past performance, certifications, and management approach, must be limited to four pages. Clarification was given on the Past Performance Questionnaire (Attachment 1), confirming its availability and stating that REP and Certs in SAM.gov are acceptable. The required key personnel are a Management/Supervisor and Cleaning Personnel, whose names and titles must be submitted. There is no incumbent contractor, as previous contracts were separate for each location, and the estimated annual contract sum is approximately $22,000. There is no specific process for inclusion in future contract opportunities.