Replacement of A/C System in one USG Residence in Paris

Amendment 0003 to Solicitation 19FR6326Q0055, effective March 13, 2026, details updates for the replacement of an Air-Conditioning system at a U.S. Government Residence in Paris, France. The scope of work has been revised (pages 2-9) and the pricing schedule updated (page 10). Key changes include a mandatory acoustic study, removal and appropriate recycling of existing installations, and the furnishing and installation of new Mitsubishi AC units (condensers, evaporators, wired remotes) across four floors. Electrical work requires qualified electricians, new circuit breakers, and specific cabling, all compliant with French and European standards. The contractor must provide a safety plan, certifications, and a detailed work schedule, ensuring minimal disturbance to occupants. Post-installation, commissioning, cleaning, and staff training are required. A one-year warranty, including four maintenance visits, is mandated. The project has a 25-calendar-day completion period after a 30-day start, with specific working hours and observance of French and American holidays.

Amendment 0002 to Solicitation No. 19FR6326Q0055, issued by the Department of State, American Embassy in Paris, extends the bid due date. The original deadline of March 6, 2026, 16:00, has been extended to March 27, 2026, 16:00 (local French time-CET). Offerors must acknowledge this amendment by returning a specified number of copies, acknowledging receipt on their offer, or sending a separate letter or telegram. Failure to acknowledge the amendment by the new deadline may result in the rejection of the offer. All other terms and conditions of the solicitation remain unchanged.

The "Basic Material Protection Plan" (RFQ 19FR6326Q0055), created in 2020, outlines essential procedures for safeguarding government-owned properties and valuable assets during repair and renovation projects in Mission France. The plan mandates comprehensive protection for construction areas, pathways, floors, stairwells, and fixed wall objects, requiring photo documentation before work commences. It specifies the use of various protective materials, including rosin paper, canvas, plywood, and commercial products, tailored to the potential impact of work activities. Scaffolding must be US or EU approved, with strict safety protocols for both rolling and stationary types. The document details methods for protecting fixed wall objects, fireplaces, and multiple items within a room, including provisions for environmentally sensitive objects and gilded surfaces. Room sealing and combined interior/exterior protections are also addressed, along with safeguarding exterior elements like driveways, lawns, railings, and facades. All protections must comply with USA, French, and European building regulations, including EM-385-1-1 and OSHA standards, with the more stringent requirement always taking precedence. A list of approved protection materials is provided, emphasizing the plan's role in maintaining property integrity and safety during government projects.

Amendment 0001 to Solicitation 19FR6326Q0055, issued by the Department of State, American Embassy in Paris, extends the bid due date for offers. The original solicitation dated January 28, 2026, had a deadline of February 23, 2026, at 16:00. This amendment, effective February 5, 2026, moves the deadline to March 6, 2026, at 16:00 local French time. Offerors must acknowledge receipt of this amendment to ensure their bids are considered. All other terms and conditions of the solicitation remain unchanged.

The U.S. Embassy in Paris, France, is soliciting bids for the replacement of an air-conditioning system at a U.S. Government Property in the 16th arrondissement. The Request for Quotation (RFQ) 19FR6326Q0055 outlines the scope of work, requiring an experienced contractor to provide all labor, materials, tools, equipment, and supervision. The project involves removing existing installations, including refrigeration lines and electrical cables, and furnishing and installing 11 new units across four floors (second, first, ground, and basement), along with associated components like condensate pumps, new refrigerant lines, circuit breakers, and electrical cables. The contractor must also install a concrete slab for outdoor units, acoustic panels, a sound trap, and eleven individual remotes, plus one centralized remote in the basement. All work must comply with stringent American and French safety and building regulations, including specific electrical standards and refrigerant fluid certifications. The property will be occupied during the work, requiring measures to minimize disturbance. Working hours are Monday to Friday, 9:00-12:00 and 13:00-17:00, with no work on American or French holidays. Key requirements include submitting detailed drawings for approval, providing a Safety and Health Protection Plan, electrical authorization certificates for electricians, and a resource-loaded work schedule. The contractor is responsible for a one-year warranty, including four maintenance visits. The project has a performance period of 30 days to start work after contract award and 25 calendar days for completion.

The U.S. Embassy in Paris issued Request for Quotations (RFQ) number 19FR6326Q0055 for the replacement of an Air Conditioning System in a US Government Residence in Paris. Proposals are due by February 23, 2026, at 16:00 local French time, submitted electronically to Pariscontracting@state.gov. A site visit is scheduled for February 3, 2026, at 14:30 local time, with prospective offerors needing to contact Anne Hibert by January 30, 2026, at 17:00 local time for access. The U.S. Government intends to award a firm, fixed-price contract to the responsible company submitting the lowest acceptable offer. Offerors must be registered in the System for Award Management (SAM) database and submit required documents including SF-1442, Section B Pricing, Section K Representations and Certifications, and proof of SAM registration. The contract includes provisions for performance and payment bonds, insurance, liquidated damages for delays, and a detailed schedule for deliverables and inspections. The Contracting Officer's Representative (COR) will oversee technical aspects and inspections, with the Contracting Officer retaining authority for contract modifications.