7G21--Lee County Nurse Call System

The Lee County Outpatient Clinic in Cape Coral, Florida, project number 516CA2400, involves a comprehensive fire and life safety survey for its composite floor plans across levels 1, 2, 3, and 4. The document, dated 06/15/09 and revised on 11/04/2018, details various medical departments and support areas, including Urgent Care, Orthopedics, Neurology, Prosthetics, Rehabilitation, Service Organizations, Volunteer Services, Telehealth, Canteen, Security, Pharmacy, Lab, Radiology, Surgery, Mental Health, and Primary Care. Each floor plan outlines specific rooms, such as exam rooms, offices, nurses' stations, storage areas, and specialized treatment rooms, along with corridors, elevators, and stairs. The facility is fully sprinklered and classified for business and ambulatory healthcare occupancy, indicating a focus on patient care and operational safety. The survey identifies key features related to fire protection, life safety, and general engineering, ensuring compliance with VA and local regulations for the multi-level clinic.

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The RFQ 36C24826Q0237 – Questions & Answers document addresses a key concern for offerors regarding the availability of existing nurse call system documentation. Offerors sought clarification on whether as-built drawings, device schedules, device location drawings, or electrical/low-voltage drawings showing cable pathways were available for the facility. In response, the document directs offerors to

Amendment 0003 to Combined Synopsis #36C24826Q0237, concerning the Lee County Nurse Call System, extends the Request for Quotation (RFQ) closing date from March 19, 2026, to March 25, 2026, at 4:30 PM EST. Additionally, the amendment incorporates two new attachments: Attachment D, providing answers to additional RFQ questions, and Attachment E, presenting an additional floor plan. All offerors are required to review these new attachments and ensure their quotations reflect the updated information. All other terms and conditions of the original solicitation remain unchanged.

The document details a comprehensive procurement list for nurse call systems, likely for a healthcare facility. It outlines various components including room controllers, dome lights, zone lights, duty stations, patient audio stations, pushbutton and pullcord stations, and callcords. The list also includes essential infrastructure like wall receptacles, touchscreen staff consoles, central equipment enclosures, nurse call gateways, power supplies with battery backup, Ethernet switches, and end-of-line terminators. Additionally, the procurement covers critical software solutions such as Pocket Paging and Messaging, Staff Assignment, EIS Logging and Reporting, Bridge Software, PC Console Software (including map view configuration), and SIP Phone Integration. The recurring inclusion of server hardware indicates a complete system installation or significant upgrade, suggesting a focus on modernizing communication and patient care infrastructure within a medical setting.

The RFQ 36C24826Q0237 outlines a Service Contract Act-covered project for a nurse call system installation, with key clarifications provided through questions and answers. The project involves installing a new nurse call system, requiring careful planning to minimize disruption to patient care, with work permitted during normal hours (0700-1700) and after hours as needed. Key aspects include conduit for pull cords and cable trays in hallways, anti-ligature devices in mental health exam rooms, and Code Blue annunciation at the Security office and master nurse's station. Training is required for 4 HTM engineers and 10 clinical staff. The contractor is responsible for damaged ceiling tiles. The project requires a side-by-side installation where feasible, with the old system remaining operational until cutover. The current nurse call stations were installed by Jeron. Professional services encompass installation, configuration, cabling, programming, and training, with pricing for CLIN 0002 reflecting a lump-sum for these services. Existing electrical drawings and floor plans will be provided upon award, and a secure storage space is negotiable.

Amendment 0002 to Combined Synopsis #36C24826Q0237, issued by the Department of Veterans Affairs, NCO 8, extends the RFQ closing date for the Lee County Nurse Call System. The new deadline for submissions is March 19, 2026, at 4:30 PM EST. Additionally, the amendment incorporates three new attachments into the solicitation package: Attachment A – Answers to RFQ Questions, Attachment B – CLIN 0001 Nurse Call System, and Attachment C – Facility Floor Plans. Offerors are required to review these new documents and ensure their quotations reflect the updated information. All other terms and conditions of the original solicitation remain unchanged.

VA Notice 24-12, issued on April 22, 2024, updates Appendix C of VA Handbook 6500.6, "Contract Security," which outlines information and information system security/privacy language for VA contracts. This notice immediately replaces the previous Appendix C to incorporate updated security language, a necessary change as the full handbook is currently under revision. Key areas addressed include general security requirements for contractors, government rights to data and intellectual property, conditions for contractor access to VA information systems (emphasizing U.S. residency for personnel and prompt reporting of access changes), and detailed procedures for reporting and investigating security incidents (within one hour to the ESD and COR/CO). The update also covers security for information systems hosted at non-VA facilities, prohibiting personally-owned equipment unless specified, and robust requirements for product integrity, authenticity, and supply chain security, including compliance with CFR Title 15 Part 7, OEM procurement, supply chain risk management, and secure digital and physical delivery of products.

VA Handbook 6500.6, issued March 12, 2010, outlines the Department of Veterans Affairs' (VA) interim policy on Information and Information Technology Security requirements for solicitations and contracts. This policy, found in Subpart 839.2, mandates a specific contract clause (852.273-75) to address the risk of data breaches, compromise, or loss of VA sensitive information. This clause applies whenever VA sensitive information is accessed, used, stored, generated, transmitted, or exchanged between the VA and a contractor, subcontractor, or third party on either VA-owned or contractor-owned systems. The interim clause,

This document outlines a Request for Quotations (RFQ) by the Department of Veterans Affairs (VA), Network Contracting Office 8 (NCO 8), for a Nurse Call System at the Lee County Healthcare Center in Cape Coral, FL. The project requires the replacement of an antiquated system with a new Jeron Provider 700 (or equal) Nurse Call System, including hardware, software, installation, integration, training, documentation, and warranty support. Key requirements include compliance with VA TIL design criteria, FDA 510(k) Class II listing, FCC Part 68, and 100% US manufacturing. The system must support IPv6, integrate with Active Directory, and ensure full VA ownership of data. The contractor must adhere to strict privacy and security policies, including HIPAA, and execute a Business Associate Agreement if handling Protected Health Information (PHI). Deliverables encompass system hardware, licensed software with VoIP capabilities, installation services, comprehensive testing, documentation, and post-implementation support. The solicitation sets deadlines for questions (February 23, 2026) and quotation submission (March 2, 2026).

The Department of Veterans Affairs is issuing a Request for Quotation (RFQ) 36C24826Q0237 for a Nurse Call Station and its installation at the Lee County Healthcare Center in Cape Coral, FL. This acquisition is set aside for small businesses and is prepared as a combined synopsis/solicitation for commercial products or services. The response deadline is March 2, 2026, at 4:30 PM Eastern Time. Interested parties can find full provisions and clauses on www.acquisition.gov. The point of contact for this solicitation is Contracting Officer Lakiesha Anderson (lakiesha.anderson@va.gov).

Amendment 0001 to solicitation 36C24826Q0237, issued by the Department of Veterans Affairs, Network Contracting Office 8 (NCO 8), extends the closing date for the Lee County Nurse Call System replacement project. The original solicitation, issued on February 3, 2026, had a closing date of March 2, 2026. This amendment pushes the new closing date to March 13, 2026, at 4:30 PM EST. The extension is intended to provide offerors with additional time to review the Statement of Work, attend a mandatory site visit, and prepare comprehensive quotations. Additionally, Amendment 0001 reconfirms critical requirements related to submission, installation scope, and training for the Nurse Call System at the Lee County Healthcare Center (LCHC) in Cape Coral, FL, ensuring offerors understand all mandatory components and government expectations. No other terms or conditions of the original solicitation are changed by this amendment.