USDA FS Regional Field Service Facility

This document is a Request for Quotation (RFQ) for janitorial services, set aside for small businesses, with NAICS code 561720 and a $22M size standard. The solicitation number is 1284LM25Q0081. The contract includes a base year (Oct 2025 – Sep 2026) and four option years, for services at 1615 S. Catlin St., Missoula, Montana. Proposals must include a technical proposal (past performance, technical capability), a price proposal, and representations and certifications, and are due by September 12, 2025, to stevie.fehrs@usda.gov. Evaluation will be based on technical capability, past performance, and price, with technical and past performance combined being as important as price. Various FAR clauses are incorporated by reference or full text, including those related to telecommunications equipment, labor standards, and small business programs.

This Statement of Work outlines the requirements for janitorial services at the USDA Forest Service Regional Field Service Facility in Missoula, Montana. The contractor must provide all necessary resources to maintain a clean, safe, and professional environment, performing general custodial duties two days per week during non-office hours. Key responsibilities include floor maintenance, trash removal, restroom cleaning and stocking, and descaling. The contractor is responsible for furnishing all supplies and commercial-grade equipment, as well as developing and implementing a quality control plan. The government will provide facility access keys. Personnel must be vetted and undergo mandatory annual training in areas like unconscious bias, anti-harassment, information security, and records management. The government will conduct quality assurance surveillance, with potential payment deductions for substandard performance or security breaches. Biobased cleaning products are highly encouraged. The contractor is responsible for safeguarding government property and ensuring building security after each work period. Invoicing will be done monthly through the IPP System, with payment within 30 days of invoice acceptance.

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The USDA Forest Service Experience Questionnaire is a critical document for evaluating a contractor's capability to perform federal government work. It collects comprehensive information on a contractor's business structure, years of experience as both prime and sub-contractor, and a list of completed projects within the last three years. The questionnaire also requires details on current contractual commitments, any past failures to complete work, and whether projects were completed by performance bond. Furthermore, it assesses the contractor's resources by requesting information on available employees (minimum and maximum, and whether they are regularly on payroll) and specific equipment. The form delves into the experience of key individuals involved in the contract, their present positions, years of experience, and the magnitude and type of work they've handled. Finally, it includes a certification section where an official attests to the completeness and correctness of the provided information, authorizing the Forest Service to verify capabilities.