Mattress Toppers

The Department of Veterans Affairs, Lebanon VA Medical Center (LVAMC), requires an immediate single-source acquisition of specific Hill-Rom brand hospital bed toppers and parts. This justification, under FAR 13.106-1, is for an amount over the micro-purchase threshold but not exceeding the Simplified Acquisition Threshold ($250K). The items—Compella and Progressa bed toppers, fire barriers, and a bottom tick assembly—are needed for life cycle replacement due to wear and tear. These parts are essential for decreasing cross-contamination risks, mitigating fire hazards, and ensuring compliance with VHA Patient Safety Alert SR-46567. The LVAMC uses Hill-Rom beds and mattresses exclusively, making only Hill-Rom parts compatible. Switching brands would incur additional costs for new beds and cause unacceptable delays in patient care. Market research identified two authorized SDVOSB distributors, meeting the

This government Request for Quotation (RFQ) 36C24425Q0938, issued by the Department of Veterans Affairs, seeks 'Brand Name Only' mattress toppers and fire barriers for the Lebanon VA Medical Center. The solicitation is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and requires contractors to provide specific HILL-ROM brand items (Compella and Progressa Toppers, fire barriers, and bottom tick assemblies). The purpose is to replace existing items identified during a mattress inspection to mitigate risks of cross-contamination and fire hazards. Quotes are due by September 10, 2025, at 11:00 AM EDT. The contract period for deliverables is from September 22, 2025, to November 30, 2025, with delivery required within 30 days of award to the Lebanon VA Medical Center warehouse. The document also details contract administration, invoicing procedures, and various Federal Acquisition Regulation (FAR) and VA Acquisition Regulation (VAAR) clauses related to terms and conditions, set-aside requirements, limitations on subcontracting, and electronic payment submissions.