PLAN-IT Software Tool Subscription

The NAVSUP Fleet Logistics Center Norfolk is issuing a Brand Name firm fixed-price contract, N0018925Q0487- PLAN IT, for an annual subscription to a web-based Enhanced Billing Data Analysis and Reporting business intelligence tool. This tool is crucial for aggregating, analyzing, and reporting telecommunications billing data to improve funding recapture rates, track expenditures, maximize buying power, provide service usage reports, and maintain auditable financial conditions. The solicitation, available around August 21, 2025, on sam.gov, will be conducted as other than full and open competition in accordance with FAR Part 12 and FAR Subpart 13.5. Quotes are due by September 5, 2025, at 10:00 AM Eastern Time and must be submitted electronically. The NAICS code for this procurement is 334111 with a small business size standard of 1,250 employees. Award will be made to the vendor offering the best value, with price being a significant factor, and the Government intends to award without exchanges. Vendors must be registered in SAM and certify their eligibility regarding responsibility matters and telecommunications equipment, as detailed in the incorporated FAR and DFARS clauses.

This document is a Justification and Approval (J&A) for a sole source contract with Ironclad, a Service-Disabled Veteran-Owned Small Business (SDVOSB). The contracting office, NAVSUP FLC Norfolk, determined that only Ironclad can meet the requirement due to their ownership of a specific subscription and current support, with no other SDVOSBs identified through market research. A Sources Sought Notice (SSN)/Request for Information (RFI) posted on SAM.gov received no responses. The contract is valued under $4 million, and the cost has been deemed fair and reasonable. Efforts to remove barriers to future competition revealed that sole-sourcing remains necessary, with NAVSUP FLCN planning to assess competition feasibility if other sources emerge.

Naval Computer and Telecommunications Area Master Station Atlantic (NCTAMSLANT) requires an annual subscription to a web-based business intelligence tool for enhanced billing data analysis and reporting. This tool will improve funding recapture rates, track expenditures, maximize buying power, provide timely reports, and maintain auditable financial conditions. The existing commercial off-the-shelf (COTS) platform, which is DFAR 252.204-7012 compliant, handles data aggregation, analysis, and reporting through CAC-enabled access, dashboards, and historical/predictive functions. The new 1-year subscription service will continue to support Department of Defense (DOD) and Department of the Navy (DON) Financial Improvement and Audit Readiness (FIAR) requirements, as well as internal NCTAMSLANT guidelines. The system needs to be SQL compliant, aggregate data from various sources into a configurable platform, and include features such as data repository management, TCO tracking, multi-source data import, real-time reporting, audit tracking, mass updates, email distribution, and continuous data backup, along with web-based training and helpdesk support.

The Small Business Coordination Record, Revision 2 of 2 (FY25-AUG28-66), details a requirement for subscription support in Enhanced Billing Data Analysis and Reporting for NCTAMSLANT FM Department, BCO Billing Division. This aims to improve customer funding recapture, track expenditures, maximize buying power, and ensure auditable financial conditions. The estimated value is not provided, but the period of performance is FY25 to FY26. Market research identified the required supply as commercial and available, with Ironclad Technology Services LLC, a Service-Disabled Veteran-Owned Small Business (SDVOSB), as a responsible contractor. A Sources Sought Notice (SSN) on SAM.gov received no responses. The recommendation is for "Other Than Full and Open Competition." The previous contract, N0018924Q0592/N0018924P0670, was awarded to Ironclad Technology Services LLC for $295,132.06, from September 28, 2024, to September 27, 2025. The record indicates no consolidation or bundling and no subcontracting plan is required. The record was approved on August 28, 2025.