Singapore Air Show 2026 Exhibit Build

This document, Amendment/Modification Number HQ003425QE1950001, issued by Washington Headquarters Services, Acquisition Directorate, on September 8, 2025, serves to amend a solicitation. The primary purpose of this modification is to extend the due date for offers from September 8, 2025, to September 16, 2025, by 1:00 PM. The amendment outlines the procedures for offerors to acknowledge receipt of this change, emphasizing that failure to do so may result in the rejection of their offer. It also specifies how offerors can modify previously submitted offers in light of this amendment. All other terms and conditions of the original solicitation remain unchanged. This modification is critical for potential contractors to ensure timely and compliant submission of their proposals.

Washington Headquarters Services (WHS), Acquisition Directorate (AD), is seeking quotes for Exhibit Build services for the Defense Security Cooperation Agency (DSCA) at the Singapore Air Show 2026. This Firm-Fixed Price (FFP) contract, under NAICS code 561920, will run from February 3 to February 8, 2026. Proposals will be evaluated based on a Best Value Tradeoff, requiring quoters to submit detailed information for technical assessment. Offers must remain firm for 120 days. Technical ratings are Acceptable or Unacceptable, based on meeting minimum solicitation requirements. Price will be evaluated for fairness and reasonableness using FAR 15.404-1(b). A written notice of award will result in a binding contract.

This government solicitation outlines instructions for vendors responding to a Request for Quote (RFQ) for a 100% Small Business Set-Aside competition under NAICS 561920. All submissions must be electronic via the PIEE website (https://piee.eb.mil) by the specified due date, with late quotes being rejected. Vendors must comply with detailed formatting and content requirements across four volumes: Administrative, Technical, Past Performance, and Price. Questions are due by September 3, 2025, 1:00 PM EST, submitted through PIEE. Vendors are responsible for acknowledging all amendments and ensuring their company is registered in SAM.gov.

The provided document outlines instructions for a Comment Resolution Matrix, a tool used in federal government RFPs, federal grants, and state/local RFPs to manage feedback on draft documents. It details how to submit questions or comments, emphasizing the importance of a structured format with specific fields for section, subsection, page, line number, impact, and the question itself. Key instructions include submitting one question per row, using '0' for general comments, and indicating proprietary information clearly. The matrix facilitates organized feedback collection and resolution, ensuring that all comments are properly addressed by the government, particularly for documents related to initiatives like JEDI.

The document,

Attachment 2 details the Past Performance Evaluation Questionnaire for government solicitations, requiring offerors to provide at least three recent and relevant contract references from the trade show industry. Recent experience is defined as ongoing contracts or those completed within two years of the solicitation date, while relevant experience matches the scope, size, and complexity of the Performance Work Statement. Offerors can include subcontractor past performance if the subcontractor acted as the prime contractor. While defense trade show experience is preferred, any industry experience is acceptable. The form requires offerors to provide detailed information about their company and past projects, including contract titles, procurement vehicles, contract types, pricing structures, award dates, periods of performance, contract amounts (initial and final), project roles (prime, subcontractor, or other), and a general description of services and work complexity.

This Performance Work Statement outlines the requirements for a non-personal services contract to design, build, support, and tear down the Department of Defense (DoD) exhibit booth at the Singapore Air Show (SAS) 2026. The objective is to promote awareness of DoD Security Cooperation programs, particularly Foreign Military Sales, and host bilateral meetings. The contractor will be responsible for all personnel, equipment, supplies, and services, adhering to a firm-fixed-price contract. Key aspects include a custom-fabricated 108 square meter exhibit with specific design elements for reception, a DV lounge, meeting rooms, storage, walls, fascia, flooring, and electrical. Deliverables include initial and final renders, electrical plans, and construction completion. The contract emphasizes quality control, compliance with show regulations, and specific qualifications for key personnel.

This government solicitation (HQ003425QE195) is a Women-Owned Small Business (WOSB) opportunity for commercial products and services. The primary requirement is for the design, construction, support, and tear down of an exhibit booth for the Singapore Air Show 2026. The contract is a Firm Fixed Price arrangement, with a total award amount of USD 20,000,000.00. The period of performance is from September 29, 2025, to February 28, 2026. The solicitation incorporates various Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses, covering areas such as electronic payment submission (WAWF), safeguarding defense information, and small business subcontracting. Offerors must complete representations and certifications regarding their business status, including WOSB, and comply with various social-economic and environmental regulations. Attachments include the Performance Work Statement, Pricing Template, and FAR addenda.