Hydronic Boiler Rental (Woodward, OK)

The United States Department of Agriculture (USDA), Agricultural Research Service (ARS), Oklahoma and Central Plains Agricultural Center (OCPAC) is requesting proposals for a temporary monthly rental of a 2 million BTUh hydronic boiler. This is due to an existing boiler failure, with an anticipated rental duration through February 2026, including a one-month option. The contractor will be responsible for providing, installing, and tying the boiler into existing natural gas, electrical, and heating hot water systems at Building 6 in Woodward, OK. Security measures for the publicly accessible property are also required. A site visit is scheduled for January 13, 2026, with an RSVP deadline of January 12, 2026. Questions about the solicitation must be submitted by January 15, 2026. Quotes, including pricing and technical specifications, must be emailed to spencer.hamilton@usda.gov by the due date and time, and offerors must have an active SAM.gov registration. Award will be based on the lowest-priced technically acceptable quote. The solicitation includes various FAR and AGAR clauses, notably those related to Buy American, Free Trade Agreements, and Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance.

The USDA ARS OCPARC in Woodward, OK requires a temporary 2 million BTUh hydronic boiler rental, installation, and ongoing service due to existing boiler failure with long repair lead times. The contractor will be responsible for delivering, setting up, tying the boiler into existing natural gas and electrical supplies, connecting it to the building's heating hot water system with temporary hoses, and providing any necessary security measures like fencing as the property is publicly accessible. The scope includes startup, corrective maintenance, and eventual removal of the temporary equipment, returning the building system to its original condition. The work must comply with ARS Facilities Design Standards, ARS Energy Management Plan, and all applicable federal, state, and local codes. The contractor is also responsible for all permits, verifying site conditions, submitting manufacturer literature and installation procedures, ensuring quality control, and implementing a site-specific safety and health plan. The anticipated rental duration is from the award date until mid-February.

The Standard Form 30 (SF 30) is used for amending solicitations and modifying contracts. It outlines methods for offerors to acknowledge amendments, such as completing specific items, acknowledging receipt on the offer copy, or sending a separate communication. Failure to acknowledge an amendment by the specified time may lead to offer rejection. The form provides instructions for various fields, including contract ID, effective date, issuing office, contractor information, and accounting data. It details how to describe amendments or modifications, including their impact on the overall contract price. The SF 30 also distinguishes between amendments of solicitations and modifications of contracts, specifying the authorities under which modifications are issued. The current amendment specifically provides a Site Visit Sign-In Sheet and Questions and Answers related to solicitation 1232SA26Q0063.

The document is a sign-in sheet for a site visit related to RFQ# 1232SA26Q0063, a USDA-ARS project for Hydronic Boiler Rental in Woodward, OK. The visit took place on January 13, 2026, at the Oklahoma and Central Plains Agricultural Center. Attendees included representatives from USDA ARS, Herc Rentals, Oklahoma Chiller, Jackson Mechanical, Fire Lake Construction, and American Berle. All questions regarding the solicitation, including those from the site visit, must be submitted in writing to spencer.hamilton@usda.gov by 12:00 p.m. CT on Thursday, January 15, 2026. Verbal discussions at the site visit are not binding unless formally incorporated into the solicitation via amendment.

Amendment #0001 to RFP# 1232SA26Q0063, for Hydronic Boiler Rental in Woodward, OK, addresses a specific question regarding gas pressure. The amendment clarifies that the gas pressure at the meter is 22 psi. This information is crucial for potential bidders to accurately prepare their proposals for the boiler rental, ensuring compatibility and proper operation of the equipment.