5836--ILEAD - Video Streaming Encoder Upgrade

The Department of Veterans Affairs (VA), Institute for Learning, Education, and Development (ILEAD) is seeking to upgrade its video streaming encoder system. The project involves purchasing and integrating Haivision streaming hardware to supplement the VA's existing distribution system. The required equipment includes various Haivision Makito X4 SDI Decoder and Encoder Appliances, along with premium support and freight. All deliverables must be compatible with existing VA-owned Haivision frames, support secure, low-latency HD video at low bitrates, and be delivered within 90 days of contract award to the St. Louis, MO facility. The contractor is responsible for quality control, adhering to delivery standards, and complying with strict confidentiality, security, and NARA records management requirements.

The Department of Veterans Affairs (VA), specifically the Institute for Learning, Education, and Development (ILEAD), issued a presolicitation notice (RFQ #36C77625Q0190) for the purchase of Brand Name Haivision video streaming encoder hardware. This acquisition aims to integrate with and supplement the VA’s existing Haivision distribution system at its broadcast facility in St. Louis, Missouri. The use of Haivision is mandated to maintain technical and operational consistency due to its specific streaming protocols and management parameters. This 100% Small Business set-aside Request for Quotes (RFQ) will be posted around August 28, 2025, with responses due by September 12, 2025, at 1:00 PM Eastern Time. Interested parties should refer to Contract Opportunities for the formal RFQ. Questions should be directed via email to Bernadette Bodzenta and Michelle Rhodes.

The Department of Veterans Affairs (VA), Institute for Learning, Education, and Development (ILEAD) requires a vendor to provide Haivision streaming hardware for a video streaming encoder upgrade. The project's objective is to integrate new Haivision equipment with the VA's existing distribution system. Key requirements include compatibility with current Haivision frames, support for secure, low-latency HD video over any network, network adaptive encoding, multiple inputs and streams, and various video resolutions and compression standards (H.264). The vendor must deliver specific Haivision decoder and encoder appliances, along with a premium support program and freight services, within 90 days of contract award to the VA facility in St. Louis, Missouri. The contract will be a Firm Fixed-Price type, and the contractor must adhere to quality control, NARA records management, confidentiality, and security requirements.

This government solicitation (RFQ 36C77625Q0190) from the Department of Veterans Affairs seeks proposals for an ILEAD - Video Streaming Encoder Upgrade. The acquisition is a 100% Small Business Set-Aside for brand-name video encoding and decoding appliances, along with a premium support program and shipping. The solicitation outlines specific requirements for electronic submission of payment requests, administrative contracting officer designation, and marking deliverables. It incorporates various FAR and VAAR clauses, emphasizing compliance with regulations concerning commercial products and services, small business programs, and supply chain security. Offerors must provide technical descriptions, OEM authorization, and a comprehensive price schedule, with quotes due by September 12, 2025, at 13:00 EDT.

This document is Amendment 0001 to Solicitation 36C77625Q0190, issued by the Department of Veterans Affairs, Program Contracting Activity Central. The amendment, effective September 4, 2025, addresses a vendor question regarding whether the "ILEAD – Video Streaming Encoder Upgrade" requirement is for a new contract or if an incumbent contractor exists. The Department of Veterans Affairs clarified that this is a new, brand-name-only requirement for a commercial item, and therefore, there is no incumbent contractor. This amendment is crucial for potential offerors, as it provides essential information for preparing their proposals and clarifies the competitive landscape for this procurement.