Secure Conference Room Management

This Performance Work Statement (PWS) outlines the requirements for staffing and managing secure conference rooms for the Defense Information Systems Agency (DISA). The primary objective is to acquire personnel to coordinate classified meetings, providing reception, guest services, executive support, meeting and calendar management, and office administration while ensuring security. The contractor will provide on-site support at a DISA secure facility, with personnel considered mission-essential and requiring top-secret/SCI clearance. The PWS details personnel qualifications, staffing requirements (including a Program Manager and Executive Receptionists), and deliverables such as monthly performance reports and transition plans. It also specifies security requirements, continuous evaluation, and adherence to various DoD and DISA instructions for handling classified and unclassified information.

The Defense Information Systems Agency (DISA) issued a Sources Sought Notice (Tracking Number: 632674177) to identify small businesses capable of providing Secure Conference Room Management services. This requirement involves supporting and managing secure meeting spaces for executive-level classified meetings within the National Capital Region. Services include executive/VIP reception, guest services, meeting and calendar management, office administration, and security enforcement for approximately ten conference rooms across two facilities. The anticipated period of performance is September 23, 2026, to September 22, 2031. Key capabilities required include on-site executive-level support, maintaining reception areas, managing supplies, coordinating with security, deploying discreet and professional personnel with advanced MS Office Suite knowledge, providing continuous coverage during emergencies, and ensuring all personnel possess active Top Secret/Secure Compartmented Information (TS/SCI) clearances. Contractors must also have an active Top Secret Facility Clearance. The NAICS code is 561100 ($12.5M size standard). This is for informational purposes only and is not a request for proposal. Responses, due by April 17, 2026, at 2:00 PM EDT, should detail capabilities, socio-economic status, CAGE Code, and prime contract vehicles.