5999--460-24-009 CLC and Fourth Floor Patient Elopement

The Department of Veterans Affairs, Network Contracting Office 4, plans to issue a Request for Proposal (RFP) for construction and electrical services. This project, titled "CLC and Fourth Floor Patient Elopement Upgrade," will take place at the Wilmington VA Medical Center in Delaware. The contract will be a single, firm fixed-price award for construction and electrical work, including all necessary tools, labor, materials, permits, licenses, and supervision, in compliance with applicable codes and VA standards. The performance period is 145 calendar days, and bid, performance, and payment bonds will be required. This procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, with a NAICS Code of 238210 (Electrical Contractors and Other Wiring Installation Contractors) and a small business size standard of $19 million. The estimated construction cost ranges from $250,000 to $500,000. All interested parties must be registered in the System for Award Management (SAM) and verified in the VA's VetCert database at the time of proposal submission. A pre-bid meeting/site visit will be detailed in the solicitation, which will be available on sam.gov. Questions must be submitted in writing via email to Hanna.Karmazyn@va.gov.

The document outlines the device layout for a 9450 Wander System, likely a patient wandering prevention and staff alert system, at the Wilmington VA Medical Center in Wilmington, DE. It details the setup for both a 'CLC Patient Area' and a '4th Floor Area'. Key components include virtualized servers, central power supplies, 8-zone staff alert panels, touchpad exit controllers (TEC), serial terminal servers (STS), 16-port switches, proximity card readers (PC), and deactivation relays (RB-8). The system integrates with access control and locks at various exit points and includes motion detectors and elevator deactivation relays for the 4th Floor. The layouts provide approximate device locations and emphasize the system's role in patient safety and facility management.

The Department of Veterans Affairs, Network Contracting Office 4, plans to issue a Request for Proposal (RFP) for construction and electrical services. This project, titled "CLC and Fourth Floor Patient Elopement Upgrade," will take place at the Wilmington VA Medical Center in Delaware. The contract will be a single, firm fixed-price award for construction and electrical work, including all necessary tools, labor, materials, permits, licenses, and supervision, in compliance with applicable codes and VA standards. The performance period is 145 calendar days, and bid, performance, and payment bonds will be required. This procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, with a NAICS Code of 238210 (Electrical Contractors and Other Wiring Installation Contractors) and a small business size standard of $19 million. The estimated construction cost ranges from $250,000 to $500,000. All interested parties must be registered in the System for Award Management (SAM) and verified in the VA's VetCert database at the time of proposal submission. A pre-bid meeting/site visit will be detailed in the solicitation, which will be available on sam.gov. Questions must be submitted in writing via email to Hanna.Karmazyn@va.gov.

The Department of Veterans Affairs, Network Contracting Office 4, issued a Combined Synopsis/Solicitation Notice for Project Number 460-24-009, titled "CLC and Fourth Floor Patient Elopement Upgrade" at the Wilmington VA Medical Center in Delaware. The solicitation, number 36C24426R0087, is a set-aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC). The project involves upgrading patient elopement systems in the Community Living Center (CLC) and on the fourth floor. The response deadline is May 22, 2026, at 12:00 PM Eastern Time. Hanna Karmazyn, a Contract Specialist, is the point of contact for this solicitation.

The document is a sign-in sheet for a pre-proposal meeting and site visit concerning Solicitation #36C24426R0087, Project #460-24-009, titled "CLC & Fourth Floor Patient Elopement Upgrade." The meeting took place on April 28, 2026, at 10:00 AM at the Wilmington VA Medical Center. Attendees included representatives from VA Contracting, VA Engineering Office, MGM Computer System, Inc., RET, and FES, indicating a collaborative effort for this construction order. The sign-in sheet also notes that it will be posted with an amendment addressing submitted RFIs, highlighting an ongoing process of communication and clarification for the project.

The Department of Veterans Affairs is amending solicitation 36C24426R0087 for the CLC & Fourth Floor Patient Elopement Upgrade. This amendment addresses submitted Requests for Information (RFIs), removes fall detection and nurse call features from the scope, provides Infection Control Risk Assessment (ICRA) requirements, adds FAR clause 52.222-90 regarding DEI Discrimination, and includes the site visit sign-in sheet. The project is classified as a construction contract (NAICS 238210) due to significant electrical requirements. Key clarifications include the firm 145-day completion period, the need for real-time patient location visibility, and requirements for automatic notifications for low battery or tampering. The VA requires an operational system with zero gap in elopement protection during the transition. Bid, performance, and payment bonds are mandatory, with 100% penal amounts from Treasury-certified companies. The solicitation outlines a best-value tradeoff evaluation, with technical capability and past performance being significantly more important than price. No further RFIs will be accepted.

This document is an amendment to a previous combined solicitation, reference number 36C24426R0087, for the Wilmington VA Medical Center. The project, identified as "460-24-009 CLC and Fourth Floor Patient Elopement," involves upgrades to address patient elopement on the CLC and Fourth Floor. The solicitation is set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC) and has a response date of May 22, 2026, at 12:00 PM Eastern Time. The contracting office is located in Wilmington, DE, and the point of contact is Hanna Karmazyn. Supporting documents include "36C24426R0087 0001" and "ELOPEMENT SITE VISIT 4-28-26 SIGN IN SHEET."