Q601--631-26-2-9810-0017 Medical Coding ATTN Sebastian Freeze (VA-26-00033978)

This is an amendment to a previous combined synopsis/solicitation for commercial products and services, specifically for Medical Coding Services for the Northampton VA Medical Center. The solicitation, identified as RFQ 36C24126Q0465, is set aside 100% for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC/VOSB). The associated NAICS code is 541511 (Custom Computer Programming Services) and the PSC is Q601 (Medical Coding and Auditing). The contract will be a Firm-Fixed Price with a base year and four option years. The primary purpose of this amendment is to extend the solicitation deadline to May 22, 2026, at 9:00 AM Eastern Time. A follow-up amendment addressing vendor questions will be posted next week due to an unforeseen delay. All questions should be directed via email to Sebastian Freeze at sebastian.freeze@va.gov.

This document is an amendment to Solicitation Number 36C24126Q0465 for Medical Coding Services for the Northampton VA Medical Center. The primary purpose of this amendment is to extend the solicitation deadline until May 29, 2026, at 9:00 AM EST. The solicitation, issued as an RFQ, is a combined synopsis/solicitation for commercial products and services, set aside 100% for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs). The procurement falls under NAICS code 541511 (Custom Computer Programing Services) and FSC/PSC Q601 (Medical Coding and Auditing). The contract will be a Firm-Fixed Price type, with a base year and four option years. Prospective vendors can submit questions to Sebastian Freeze at sebastian.freeze@va.gov.

The Department of Veterans Affairs (VA) Network Contracting Office 1 (NE) is soliciting quotes for Medical Coding Services for the Northampton VA Medical Center. This combined synopsis/solicitation, 36C24126Q0465, is a Request for Quotation (RFQ) set aside 100% for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBCs) and Veteran-Owned Small Businesses (VOSBs). The contract will be a Firm-Fixed Price agreement with a base year and four option years. The NAICS code is 541511 (Custom Computer Programming Services) and the PSC is Q601 (Medical Coding and Auditing). Responses are due by May 15, 2026, at 9:00 AM Eastern Time. All questions must be submitted in writing via email to Contract Specialist Sebastian Freeze at sebastian.freeze@va.gov.

The provided document is a template for a Past Performance Worksheet, designed to collect essential information about a completed contract. It covers administrative details such as the contracting activity, contract number, award and performance dates, and contract value. The template also requests information on the type of contract, a description of the work performed, and any commendations or awards received. Key points of contact for both technical and contracting matters are to be identified, along with the place of performance and a list of major subcontractors. This worksheet is crucial for assessing a contractor's past performance, likely in the context of federal government RFPs, federal grants, or state and local RFPs, to inform future contracting decisions.

This government Request for Quotation (RFQ) seeks proposals for medical coding services for the Northampton VA Medical Center, encompassing a base year and four option years, from May 2026 to May 2031. The contractor will provide outpatient medical coding, abstraction, and validation services for an estimated 30,000 to 40,000 encounters annually. Services must adhere to official coding guidelines, including ICD-10, CPT, and HCPCS Level II, with a minimum 95% accuracy rate and a five-calendar-day turnaround time. All work will be performed remotely by U.S. citizens with specific credentials and a minimum of two years of experience. The contractor is responsible for staff training, quality control, and compliance with VA and federal security and privacy regulations, including HIPAA and the Privacy Act, requiring background checks for all personnel.