6515--VISN 6 Consolidated Patient Ceiling Lift Procurement (VA-26-00040084)

The Department of Veterans Affairs, Network Contracting Office 6, is conducting a Sources Sought notice to identify qualified businesses capable of providing and installing ceiling lifts and associated equipment for the VA Mid-Atlantic Healthcare System Network (VISN 6). This market research aims to determine the appropriate acquisition strategy for a potential future Request for Proposal (RFP). The scope of work includes installation and de-installation of lift system equipment, requiring compliance with various safety and performance standards such as UL, ISO 10535, and national/local codes. Key performance requirements for the ceiling lifts include a minimum 600-pound lifting capacity, integrated patient scale, automatic recharging, emergency safeguards, and a 10-year lifespan for motors and rails. Maintenance and inspection are required for three years. The services are needed at multiple VA Medical Centers and clinics across North Carolina and Virginia. Responses are due by April 20, 2026, 10:00 AM EST, via email, and are strictly for market research; no contract will be awarded from this notice.

The Department of Veterans Affairs, Network Contracting Office 6, on behalf of VA Mid-Atlantic Healthcare System Network (VISN 6), issued a Sources Sought Notice for a Consolidated Patient Ceiling Lift. This notice seeks qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), Small Business Manufacturers, other Small Businesses, and large businesses capable of providing and installing ceiling lifts and associated equipment. The anticipated NAICS code is 339113. The contractor will be responsible for installing and de-installing all lift system equipment, including slings, lift devices, rails, and support materials, without impacting patient care. The ceiling lifts must meet specific performance requirements, including compliance with various safety codes (Underwriters Laboratory, life safety, national electric, fire safety, ISO 10535), have a minimum lifting capacity of 600 pounds, integrate a patient scale, and include safeguards like emergency stop buttons. The notice also requires a minimum 10-year lifespan for motors and railing and three years of maintenance and inspection. This is a market research tool to determine the acquisition strategy for a future Request for Proposal (RFP). Responses are due by April 20, 2026, and must include a statement of interest, business information, and product capabilities.

This is a presolicitation notice (Solicitation Number: 36C24626R0053) issued by the Department of Veterans Affairs, Network Contracting Office 6, on behalf of VISN 2. The VA requires patient ceiling lifts for various facilities throughout the VISN 2 area of responsibility. The procurement will be established as an unrestricted 5-year Blanket Purchase Agreement (BPA) with multiple ordering periods. The applicable NAICS code for this acquisition is 339113 (Surgical and Medical Instrument Manufacturing), which carries a business size standard of 800 employees. The Product Service Code (PSC) is 6515. The formal solicitation is scheduled to be issued on or about July 29, 2026, with a response deadline of August 13, 2026, at 9:00 AM Eastern Time. Prospective offerors are responsible for monitoring and downloading all solicitation materials and subsequent amendments directly from SAM.gov. All inquiries and correspondence must be directed via email to Contract Specialist Gordon Burns at gordon.burns@va.gov; telephone inquiries will not be accepted.

This Request for Proposals (RFP), solicitation number 36C24626R0053, is issued by the Department of Veterans Affairs (Network Contracting Office 6) for a turn-key patient ceiling lift replacement project. The resulting contract will be a Single-Award Indefinite Delivery Indefinite Quantity (IDIQ) contract with a five-year period of performance, consisting of a one-year base period starting September 1, 2026, and four one-year option periods. The contract features a guaranteed minimum of $5,000,000.00 and a maximum ceiling of $16,323,723.00. The contractor must provide all planning, engineering, de-installation of existing end-of-life equipment, and installation of new, fully functional patient ceiling lift systems across VISN 6 facilities in North Carolina and Virginia. Key locations include VA Medical Centers and clinics in Asheville, Durham, Fayetteville, Richmond, Salem, Salisbury, Charlotte, Greenville, Franklin, and Hickory. All newly installed lifts must have a minimum standard lifting capacity of 600 lbs (825 lbs for bariatric units) and feature continuous rail charging, integrated scales, and hands-free body-weight support. The contractor is responsible for structural calculations stamped by a registered structural engineer, compliance with Patient Safety Alert AL14-07, infection control risk assessments (up to Level 4), and providing extensive clinical and biomedical training. Resellers must submit proof of authorization from the Original Equipment Manufacturer (OEM). Proposals are due by August 13, 2026, at 9:00 AM EDT.

This amendment (Modification 0001) to Solicitation 36C24626R0053 is issued by the Department of Veterans Affairs, Network Contracting Office 6, to update requirements, answer vendor questions, and extend the proposal deadline to August 17, 2026, at 9:00 AM EDT. The solicitation is for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract to supply and install patient ceiling lifts for facilities in the newly realigned VISN 2 Healthcare Service Area (HSA) 2.1 (formerly VISN 6), covering Virginia and North Carolina. The contract guarantees a minimum order of $2,500 and establishes a maximum ceiling of $16,323,723 over a five-year period. While the IDIQ allows for up to 1,060 systems, initial funding will cover a baseline need of 817 patient ceiling lift systems. Key technical requirements outlined in the amendment include minimum standard lifting capacities of 600 pounds and bariatric capacities of 825 pounds. Systems must feature motorized motion, hands-free automatic dynamic body-weight support, and tool-free emergency lowering. Additionally, hand controllers must display critical operational and maintenance data. The amendment clarifies that "Vendor Certified Installation" pricing must incorporate ancillary construction work, such as dry-wall repair and ceiling tile installation (using facility-provided tiles). Evaluations will be conducted via a best-value tradeoff process considering Technical Capability, Past Performance, and Price, with non-price factors being more important than price.