Notice of Intent to Sole Source - Blood Product Supplies and Immunohematology Reference Laboratory Services - Nellis AFB

The Defense Health Agency Contracting Activity intends to award a sole source firm fixed price purchase order contract to Vitalant for blood product supplies and immunohematology reference laboratory services at Nellis Air Force Base. This notice, HT941026N0002, is not a request for competitive quotes, as market research indicates Vitalant is the sole provider capable of meeting the requirements. The contract, under NAICS code 621991 ($40M size standard) and PSC Q999, will support Mike O’Callaghan Military Medical Center for a base year (November 2025-October 2026) and four one-year options. Interested vendors can challenge this determination by submitting capability statements, including management, technical, and cost data, to Ronald.c.silver3.civ@health.mil by 12:00 p.m. Pacific Time on October 15, 2025. Only written submissions will be considered; no telephone requests.

Vitalant's Attachment 1 outlines its return policy for blood products and fee schedules for blood and laboratory services. Hospitals can return unexpired Red Blood Cells for credit, subject to a 50% restocking fee, provided strict conditions are met, including temperature verification, container integrity, and timely return. Certain products like STAT/ASAP orders and altered blood products are generally non-returnable. Credit for expired products is possible under specific circumstances. Vitalant charges Blood Service Fees to cover collection, processing, testing, and delivery costs, with potential increases based on new safety implementations or disproportionate usage of Group O Red Blood Cells. Lab Services Fees are also detailed, with Vitalant acting as the primary blood provider, except in medical emergencies or specific patient needs.

This Statement of Work outlines the requirements for a blood supplier and immunohematology reference laboratory services at Mike O’Callaghan Military Medical Center (MOMMC), Nellis AFB, NV. The contract covers blood/blood component distribution and laboratory services, with specific conditions for licensing, AABB standards compliance, and FDA regulations. Key operational requirements include maintaining agreed-upon blood stock levels, routine and emergent delivery schedules (1 hour for STAT, 4 for ASAP, 24 for routine), and 24/7 ordering availability. MOMMC provides storage equipment, while the supplier handles delivery costs. The document details procedures for returning blood, reporting adverse events, and notifications regarding donor testing. The Government will monitor performance, and the contractor must comply with all applicable laws and industry standards, including HA Policies and Joint Commission standards. The contractor is responsible for employee training, identification, and adherence to base regulations, including parking and the no-smoking policy. Penalties for regulatory violations caused by the contractor will result in reimbursement to the Government.