R--OCC Court Reporting Services (RFI)

This amendment (2031JW26N00006) to a government solicitation extends the deadline for submitting Request for Information (RFI) responses from February 13, 2026, to February 20, 2026, at 12:00 P.M. ET. It also releases a revised Q&A Worksheet containing answers to industry questions. The document outlines the methods for offerors to acknowledge receipt of the amendment, emphasizing that failure to do so by the specified deadline may result in the rejection of their offer. The amendment was issued by the Comptroller of the Currency, Acquisitions Management, Washington DC.

The document is a Q&A worksheet for the OCC's Court Reporting Services RFP (#2031JW26N00006), addressing industry questions and government answers. Key points include the current vendor (Diversified Reporting Services Inc., Contract #2031JW21C00006, valued at $1,083,260.00), and clarification that an estimated percentage of virtual proceedings cannot be provided due to changing workloads. The OCC will allow, on a case-by-case basis, contractor submission of reporter information up to one business day before a hearing, though this is not the standard. The requirement for converting PDF exhibits for transcript inclusion has been removed due to potential formatting loss. The OCC does not permit transcript copies to witnesses. Finally, contract award indicates approval for the use of contractor-owned equipment by reporters, transcribers, and administrative staff, without requiring individual formal approvals.

The Office of the Comptroller of the Currency (OCC) is issuing a Request for Information (RFI) to gather details on nationwide court reporting services for its Chief Counsel’s Office. This RFI is for planning purposes only and does not guarantee a solicitation or contract award. The OCC requires various services, including digital, stenotype, videographer, and virtual court reporting, with travel across the U.S. and its territories. Respondents should provide company background, classifications (NAICS, PSCs), solution overview, pricing structures (contemplating a combined Firm-Fixed-Price and Time & Materials contract type), schedule estimates, capability to meet requirements (including U.S. citizenship/residency for personnel), and subcontracting possibilities for small businesses. Submissions are due by February 13, 2026, with questions due by February 6, 2026. All costs incurred by respondents are their sole responsibility, and proprietary information should be clearly marked.

The provided document, "ATTACHMENT 1 - Q&A WORKSHEET," is a template designed for collecting and addressing questions and answers related to the Office of the Comptroller of the Currency's (OCC) Court Reporting Services solicitation, identified by #2031JW26N00006. This worksheet is a standard component within government procurement processes, specifically for federal RFPs, facilitating communication between the issuing government agency and interested industry parties. Its purpose is to clarify ambiguities, provide additional information, and address concerns raised by potential contractors regarding the requirements and scope of the court reporting services. The document's structure includes fields for question numbering, page and section references, the industry's questions or comments, and the government's official answers, ensuring a transparent and organized question-and-answer period for the solicitation.

The Office of the Comptroller of the Currency (OCC) seeks nationwide court reporting services, including digital, stenotype, videographer, and virtual options. The Contractor must provide certified personnel, including those authorized to administer oaths, adhering to firm fixed prices. Services encompass verbatim transcripts of proceedings, with specific definitions for various reporting types like virtual and telephonic. Deliverables include original certified electronic transcripts and electronic versions for management software, with additional requirements for videography (certified video recording) and stenotype services (rough ASCII transcript within 24 hours). The OCC requires three business days' notice for requests, with specified delivery schedules (Regular, Intermediate, Expedited, Overnight) and formatting guidelines (e.g., 25 lines per page, 12-point font for hard copies). Transcripts must be accurate, authenticated, and comply with Section 508 accessibility and federal IT security standards (FISMA, FIPS, NIST SP 800-171). All data generated is OCC property and must be protected, with strict confidentiality and incident response protocols. Contractors must also sign non-disclosure agreements and adhere to conflict of interest policies.